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HomeMy WebLinkAbout117666 MISSISSIPPI LIME - PURCHASE ORDER - 7700447Date: 01/17/07 BLANKET City of Fort Collins Page Number: 1 City of Fort Collins Purchase Order Number: 7700447 uenvery uaie: iZia-Irui Buyer: BONNETTE, ED Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Note: I HIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. 'A� /j/ i I t/ / . 1- ✓-,1 �J6, , Line Qty/Units 0 Description Extended Price 1 BLANKET PO FOR 2007 CALCIUM HYDROXIDE (LIME) FOR CALCIUM HYDROXIDE (LIME) CALCIUM HYDROXIDE (SPECIAL ROTARY GRADE HYDRATED LIME) $174.00/TON DELIVERED F.O.B. FORT COLLINS, COLORADO WATER TREATMENT FACILITY, PRICE HELD FIRM 2/1/07 - 1/31/08. VENDOR AGREES TO FOLLOW: FCWTF SOP FOR THE PURCHASE OF SPECIAL ROTARY HYDRATED LIME, REV 1/2/07, ENCLOSED. VENDOR WILL PLEASE FORWARD CURRENT MSDS AND NSF INFO., PER ENCLOSED LETTER. Total City of Fort C my Director of Purchasing and Risk Management This order is alid over $2000 unless signed by James B. O'Neill ll, CPPO, FNIGP City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 135,000.00 $135,000.00 City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 MAKE A PLAN START TO GATHER AND UPDATE NOW: • INFORMATION SOURCES Emergency radio/TV channels, web sites, e-mail addresses, phone numbers. • YOUR INFO NETWORK: Health care phone numbers/web/e-mail info; friends, neighbors, family, workplace info. • IMPORTANT PAPERWORK: Checkbooks, credit/debit cards, cash, family SS#'s, personal IDs, birth certificates, and wills. • OTHER: Additional supplies and info for your household. 498-PFLU (7358) LARIMER COUNRY PANDEMIC FLU INFORMATION LINE WHAT'S BEING DONE IN LARIMER COUNTY? OUR COUNTY WILL NOT BE READY UNTIL YOU ARE READY! You can do more to protect yourself during a flu pandemic than your federal, state or local government can do for you. PrE;pared in partnership with the Cite -)f' ovelarid and the City ()f Fort CO II ns LARIMER THE BASICS .ORG PANDEMIC: AN OUTBREAK OF SEVERE DISEASE THAT AFFECTS MANY PEOPLE ALL OVER THE WORLD AT THE SAME TIME. Flu pandemics happen about three times per century. We don't know when the next flu pandemic will happen, but there are things you can do now to prepare your family and your neighborhood in case a pandemic hits Larimer County. • • C. BE INFORMED Know the differences: SEASONAL FLU • A common viral illness occuring each winter. It causes cough, fever, and body aches. • Usually not severe, except in the very young or old, or those with other medical problems. • People usually have some immunity to it from having flu before or from getting flu shots. BIRD (AVIAN) FLU • Mainly a disease of birds. Some birds can get very sick and die from it; other birds can spread it, but have no symptoms. • Rarely, a bird virus can infect humans. • One type of bird flu found in Asia is called H5N1. • H5N 1 hardly ever infects people, but when It does it can kill them. Most people who have gotten sick had close contact with infected birds. PANDEMIC FLU • Is a human disease that appears about every twenty to forty years. As of January 2007 there is no pandemic flu. • Happens when an animal flu virus changes so that it can infect people, and then spreads easily among them. • Might come from a bird flu, such as H5N1. • Causes serious illness and many deaths because people don't have immunity to it. • It would take months after a pandemic begins for a vaccine to be made against the new virus. MAKE A PLAN Being prepared means having a solid plan and knowing how to access resources in case of an emergency. The crisis could be a snowstorm, flood, pandemic flu or other situation. The information below provides a start to developing plans for taking care of yourself and your family in an emergency. For more detailed checklists and tips on developing a plan, go to www.ReadyColorado.com. START TO PUT ASIDE NOW: • FOOD Long shelf -life food and beverages, especially foods that don't require cooking or water. • MATER: At least one gallon per person per day for drinking, cooking and cleaning. Change stored water at least every six months. • SUPPLIES Your prescription drugs, common medicines, first aid supplies, power -failure supplies, hygiene supplies. • SPECIAL NEEDS: Food and supplies for babies, elderly, disabled, pets, etc. Fort Collins Water Treatment Facility of Standard Operating Procedure Utilities Purchasing Special Rotary Hydrated Lime Author: Rita DeCourcey Section: Administration Subject: FCWTF SOP for Lime Purchases Revision Date: January 2, 2007 Approvals (Signatures and Dates): Kevin R. G rtig, Water Production Manager 01�2/VLVl- Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing Special Rotary Hydrated Lime (Ca (OH) 2) for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable." The FCWTF purchases products by determining best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed ail FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the most current MSDS document 1. Lime is primarily an irritant. Other hazard classes include toxic, corrosive, and a skin sensitizer. 2. NFPA Hazard Rating includes: • Health=2 • Flammability=0 • Reactivity=0 3. Personal Protective Equipment: • Impervious gloves and goggles. If there is prolonged or repeated contact, completely impervious clothing should also be used. 4. Leaks and Spills: • Dilute small spills or leaks with plenty of water. • Wash down any spilled material into the containment vault and follow Operations procedures. Notify supervisor. ,tN [4ty v ", _ Page ,Gig'� K:/Operate/SOP/Lime/LimePurchases.doc '�'J f' 9hFort Collins Water Treatment Facility City of Port Collins Standard Operating Procedure Utilities Purchasing Special Rotary Hydrated Lime INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. Lime is budgeted in account 502-032201-534130. 2. Special Rotary Hydrated Lime is used for alkalinity addition or adjustment; when mixed with CO2 provides corrosion control. 3. FCWTF has experienced performance problems with the lime feeder in the past. Through experimentation of different brands, purity, and density of lime, the Pilot Plant found that Special Rotary Hydrated Lime significantly reduced the feeder performance problems by eliminating deposits of lime on all interior sides of the mix tank. 4. FCWTF does not have additional diffusers, which could be used during the cleaning process. 5. Special Rotary Hydrated Lime is accepted in full, bulk quantities not to exceed 50,000 pounds per delivery. 6. Delivery of Special Hydrated Lime must be made within 72 hours from time of order. A. An excess supply is not kept on site; therefore, once an order is placed, it is critical to have timely delivery. B. Depletion of lime would require a shut down of operations due to the lead and copper rule and/or notification of the Water Quality Lab and customers. Without exception, samples shall be taken by the driver at the Water Treatment Facility location. 8. FCWTF reserves the right to reject any shipments that do not meet its standard in quality or delivery safety. The Supplier will pay the freight for any rejected shipments. Special Rotary Hydrated Lime Requirements 1. Hydrated Lime must meet the most current American Water Works Association (AWWA) Standard for Hydrated Lime. Several items listed in the Standard are listed below: A. FCWTF protocol requires use of Ca (OH) 2 with a purity of at least 95 percent. 1) Vendor is to supply an analysis of impurities with each shipment and fax a copy prior to shipment. B. Samples shall be taken by the driver at the Water Treatment Facility. C. Vendor's product has been tested in the Pilot Plant and approved by the Water Quality Coordinator. D. Other potential impurities are the regulated metals: arsenic, cadmium, chromium, fluoride, lead, selenium, and silver. 2. Hydrated lime must meet the most current National Sanitation Foundation (NSF) Standard 60. Supplier Requirements 1. Supplier must guarantee that the Hydrated Lime meets or exceeds the most current AWWA Standard for Hydrated Lime. 2. Supplier must guarantee that the Hydrated Lime meets or exceeds NSF Standard 60. 3. Supplier must provide Commercial Grade Hydrated Lime. 4. Supplier must be able to supply Special Rotary Hydrated Lime in bulk quantities according to the Packaging and Shipping section of the most current AWWA Standard for hydrated lime, 5. Supplier must provide a Certified Analysis of impurities with each shipment in accordance with the most current AWWA Standard for Hydrated Lime. This analysis can be faxed prior to MFpJy Page 1 K:/Operate/SOP/LimelLimePurchases.doc J4Ff FO 9h Fort Collins Water Treatment Facility Standard Operating Procedure °"li"� Purchasing Special Rotary Hydrated Lime delivery or presented by the delivery driver. Failure to provide this analysis can be a basis for rejection of the shipment. 6. Supplier will guarantee the safety of the delivery vehicle and delivery containers. A. Containers must meet industry standard for hauling Special Rotary Hydrated Lime and be of suitable material that will not be attacked by the alkalinity of the product. B. Supplier must ensure that the container is in suitable condition for hauling Hydrated Lime and that it does not contain any substances that might affect the use or usefulness of the Lime in treating municipal water supplies. C. Containers leaving the Suppliers property should not be leaking, have bulging in any portion of the container, and have connectors that are free from damage. D. Delivery vehicles must meet or exceed all current State of Colorado Department of Transportation (CDOT) regulations. 7. Supplier must inspect the delivery container prior to loading of the chemical to ensure no contaminating material or residue exists in the container. 8. Supplier is required to have a method to ensure that tampering has not occurred from the point of origin to FCWTF unloading point. This is typically done by a metallic, numbered "tie" which must be cut to open the hatch or cam lock. All other methods need to be approved by the FCWTF. 9. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 10. Each year in January, the supplier will mail to FCWTF a copy of the NSF Certification. 11. Supplier will be responsible for shipping costs if the shipment is rejected and returned for not meeting the standards expressed in this SOP. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to each delivery: a) the name of the driver making the delivery b) the numbers of the tractor and trailer transporting the chemical c) the serial number off of the pre numbered security tag 2. The tanker will be sealed with a pre numbered security tag at the point of origin, and the serial number will be faxed after the truck has been loaded and ready for shipping. 3. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance. 4. The receptionist or person answering the telephone must contact the Duty operator. The Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck at the parking area outside the gate. 5. FCWTF personnel will verify that the faxed information matches up with the driver, delivery vehicle, and seal number arriving at the FCWTF. If the driver's ID, the tractor and trailer numbers, or the seal number do not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. p�NERty Page o=I'I/�lti K:/Operate/SOP/Lime/LimePurchases.doc 914FE 4 ghFort Collins Water Treatment Facility City of AorE Collins Standard Operating Procedure Utilities Purchasing Special Rotary Hydrated Lime 6. FCWTF personnel will visually inspect the delivery vehicle for leaks, drips, or obvious corrosion. The truck will not be allowed to enter the facility if it may compromise delivery safety. 7. The security verification, the supplier's quality assurance analysis, and the City's lab analysis will be given to the Water Quality Coordinator in order to identify the load in the event of any problems. 8. Delivery drivers will take a dip sample at the Water Treatment Facility (WTF) using sampling equipment provided by the WTF and submit it to the Operator at the time of delivery. 9. Delivery drivers are required to provide certified weight tickets for both the empty and loaded weights of the tractor and trailer unit. a) The weight ticket with the gross weight will be left with the Mississippi Lime Bill of Lading at the time of delivery. b) The carrier may weigh empty after delivery to FCWTF and fax that ticket back to Fort Collins at 970-221-6736, attention Chuck Gross. The empty weight ticket must be dated the same day as delivery and be faxed within 24 hours of the delivery. c) All weight tickets should have Fort Collins Water Treatment Facility written on the ticket, either by the scale (preferably) or by the driver and shall be for the actual load delivered to the FCWTF. d) All weight tickets should have the Mississippi Lime Bill of Lading number written on them. e) All weight tickets should have the tractor and trailer number written on them. 10. Delivery of Special Hydrated Lime must be made within 72 hours from the time the order was placed. 11. Delivery drivers are responsible for off-loading the Hydrated Lime. FCWTF personnel are not allowed to connect or disconnect any supply hoses. FCWTF personnel will give instructions to the delivery driver on chemical off-loading in accordance with FCWTF SOP for Lime Delivery. 12. Delivery drivers will be responsible for chocking trucks during delivery. Chocks will be provided by FCWTF. 13. There will be a facility radio and telephone located at the lime workstation for the driver to page the operator when assistance is needed. Operating instructions will be provided for the driver. 14. Delivery drivers should meet with the operator to become familiar with the location of phones, alarms, and emergency showers that are nearest to the off load location. 15. Early deliveries will only be accepted if the driver calls in advance and there is adequate storage. 16. Due to storage limitations, each load should be limited to no more than 50,000 pounds. 17. Delivery drivers are required to unload slowly. The line to the silos is prone to plugging if it is over pressured or too large an amount of lime is forced through the line. If the driver unloads too quickly, lime is released into the outside air that could result in a violation of the FCWTF's air quality permit. p %ER, Page K:/OperateJSOPILime/LimePurchates.doc t4 FE NP ANFort Collins Water Treatment Facility Ciry of Fon Collins Standard Operating Procedure Utilities Purchasing Special Rotary Hydrated Lime PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. FCPD representatives are responsible for ensuring that the items noted in this SOP could be met by the supplier before any contract is awarded. 5. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order. 6. FCWTF Plant Superintendent, or his designee, will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. 7. When placing an order, a delivery date will be specified. 8. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. Page s A_��// j K:/Operate/SOP/Lime/LimePurchases.doc JRIE A, Administrative Services Purchasing Division City of Fort Collins January 9, 2007 Dear City of Fort Collins Water Treatment Chemical Vendor, Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to: City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to rdecourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Utilities light & power • stormwater • wastewater • water City of Fort Collins January 8, 2007 SOP APPENDIX A: Letter to Chemical Vendors Dear Chemical Vendor, As you may be aware, there is currently a strain of influenza circulating among birds - know n as H5N1 - that ex parts feel has the potential to cause a worldwide flu pandemic. While human risk is currently low, tens of millions of birds have died around the world, already causing billions of dollars of economic damage. In case of a major flu outbreak, we need our chemical vendors to be able to provide products to Fort Collins Utilities as you have in past years. Should a future flu pandemic be so bad as to stall the US economy, shipping routes, "just in time delivery," banking services, etc., having a Pandemic plan.in place will enable enterprises to get back up and running faster. The City of Fort Collins Utilities continues to work on pro active planning for a possible pandemic recognizing water treatment as a critical infrastructure for our customers. Our city will be dependant upon a safe drinking water at all time and your product is critical to meet this objective. President Bush has stated, "If an influenza pandemic strikes, every nation, every state in this Union, and every community in these states, must be ready." In early May, while announcing the US Government's Pandemic Implementation Plan, the President explained, "State and local governments must be prepared, and my Administration will work with them to provide the necessary guidance in order to best protect their citizens. No less important will be the actions of individual citizens, whose participation is necessary to the success of these efforts." Planning for a possible pandemic is similar to other contingency and continuity of operations planning your organization may have undertaken for security risks such as a terrorist attack, or emergencies such as hurricanes or earthquakes. However, a flu pandemic would represent a sustained emergency, with high levels of employee absenteeism and economic and social disruption for a period that could extend for months. We are 4316 W. LaPorte Avenue • Port Collins, CO 80521 • (970) 221-6690 • FAX (970) 221-6736 • TDD (970) 224-6003 e-mail: utilities(tici.tort-collins.co.us concerned about contingency planning from our critical vendors if transportation were to be interrupted. For this reason, it represents a new type of threat, and brings new requirements for planning in which our current plans did not outline. "In the event of a pandemic," said Health and Human Services Secretary Michael Leavitt with release of the checklist, "planning by business leaders will be critical to protecting employees' health, limiting the negative economic impact and ensuring the continued delivery of essential services like food, medicine and power." Fort Collins Utilities is currently engaged in its own internal pandemic planning process, and it is important that vendors we do business with be prepared as well. We have continued to increase our inventory of your product(s) to a reasonable level. As part of our bid renewal process, we would like to obtain an update of what your company is currently doing for pandemic planning and/or Business Continuity Planning processes specific to our account. Please respond to us via a brief letter by March 1, 2007 outlining your contingency plans specific for Fort Collins. We recognize you may have many unknowns at this time; however our focus is on transportation and regional inventories at this time. If you require further information, have questions, or would like to better understand our concerns, please do not hesitate to contact me at kgertig@fcgov.com or by phone at (970) 221-6637. Sincerely, Kevin R. Gertig Water Production Manager CC: Jim O'Neil Opal Dick Terry Van Cleave Ed Bonnette Rita DeCourcey Chuck Gross Brian Janonis File Enclosures