The URL can be used to link to this page

Home My WebLink About109260 D P C INDUSTRIES - PURCHASE ORDER - 7700448Date: 01 /17/07 BLANKET City of Fort Collins Page Number: 1 City of Fort Collins Purchase Order Number: 7700448 uenvery uate: 12/31/07 Buyer: BONNETTE, ED Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. 4L-eb I Line Qty/Units Description Extended Price 1 BLANKET PO FOR 2007 CHLORINE FOR CHLORINE $588.00/TON IN 2,000 LB. CYLINDERS, F.O.B. FORT COLLINS, COLORADO WATER TREATMENT FACILITY. PER MAPO BID AWARD FOR 2007. CHLORINE VENDOR WILL FOLLOW: FCWTF SOP FOR PURCHASING LIQUID CHLORINE, REV 1/2/07, ENCLOSED. PLEASE FORWARD MSDS AND NSF INFO, PER ENCLOSED LETTER. 2 BLANKET PO FOR 2007 SODIUM BISULFITE IN 616 LB. SODIUM BISULFITE IN 616 LB DRUMS @ $0.25/1-13. F.O.B. FORT COLLINS, COLORADO WATER TREATMENT FACILITY. PER JACK WARD QUOTE DATED 1/2/07. PRICE HELD FIRM THROUGH 12/31/07. PLEASE FORWARD MSDS AND NSF INFO, PER ENCLOSED LETTER. 3 BLANKET PO FOR 2007 MISC CHEMICAL SUPPLIES VENDOR WILL FOLLOW: FCWTF SOP FOR CHLORINE PURCHASES. 39,000.00 4,000.00 1,000.00 concerned about contingency planning from our critical vendors if transportation were to be interrupted. For this reason, it represents a new type of threat, and brings new requirements for planning in which our current plans did not outline. "In the event of a pandemic," said Health and Human Services Secretary Michael Leavitt with release of the checklist, "planning by business leaders will be critical to protecting employees' health, limiting the negative economic impact and ensuring the continued delivery of essential services like food, medicine and power." Fort Collins Utilities is currently engaged in its own internal pandemic planning process, and it is important that vendors we do business with be prepared as well. We have continued to increase our inventory of your product(s) to a reasonable level. As part of our bid renewal process, we would like to obtain an update of what your company is currently doing for pandemic planning and/or Business Continuity Planning processes specific to our account. Please respond to us via a brief letter by March 1, 2007 outlining your contingency plans specific for Fort Collins. We recognize you may have many unknowns at this time; however our focus is on transportation and regional inventories at this time. If you require further information, have questions, or would like to better understand our concerns, please do not hesitate to contact me at kgertig@fcgov.com or by phone at (970) 221-6637. Sincerely, M Kevin R. Gertig Water Production Manager CC: Jim O'Neil Opal Dick Terry Van Cleave Ed Bonnette Rita DeCourcey Chuck Gross Brian Janonis File Enclosures WUV. AFII11l;rF1.01G httc,://fIuK�1�1nJ<iril1orl II"allh.oI(I , and for useful checklists for your household, business, neighborhood and family, and for seniors and people with disabilities, go to: r✓v✓✓J �E��ulyC��lortl<I;.c�,�u ✓✓N1✓Panrlemir;F11I c�o�i ✓�,�rr�. G f_a� 1,�. y o v FLU is:?- -i :fl k 7,9 Y'p f P"11D MAKE A PLAN 0 .. e AM Y� rs `.4 FYI AM +' Viso r v 4- Zorn pvR ; t i, . E ` ;J f)Lilld'I7 'r_� V"o at;r'.ar: _. * 7,; e it i'a.A Rve '.r -I- j_ses -!J, II lists wles. _m AA r n I �a!r r-si, se . ') i' J czr tom, is- J✓hat �r,., r: �ai �,p , u is stay sate. b Date: 01/17/07 BLANKET City of Fort Collins Page Number: 2 City of Fort Collins Purchase Order Number: 7700448 ueiivery uate: IOSINr Buyer: BONNETTE, ED vurcnase order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. Line Qty/Units Description Extended Price PLEASE FORWARD MSDS AND NSF INFO, PER ENCLOSED LETTER. Total �rty vi rout L un uirector oT rurcnasing and Risk Management This order is ft1halid over $2000 unless signed by James B. O'Neill II, CPPO, FNIGP City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 $44,000.00 City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Fort Collins Water Treatment Facility U,ty of Fort Uou Standard Operating Procedure Utilities Purchasing Liquid Chlorine Author: Rita DeCourcey Section: Administration Subject: FCWTF SOP for Chlorine Purchases Revision: Rita DeCourcey Revision Date: January 2, 2007 Approvals (Signatures and Dates): r _ L C� L Kevin R. Gertig, Water Production Manager Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing Liquid Chlorine (Chlorine) for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable." The FCWTF purchases products by determining best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the MSDS 1. Chlorine is primarily highly toxic. Other hazard classes include oxidizer and corrosive. 2. NFPA Hazard Rating includes: • Health=4 • Flammability=0 • Reactivity=1 • Special=Oxidizer 3. Personal Protective Equipment: • SCBA's. Chemical splash proof Safety Goggles. Leather or rubber gloves. Boots, aprons, and chemical suits should be worn when necessary to prevent skin contact. 4. Leaks and Spills: • If a leak occurs, employees and visitors are to follow the Leak Evacuation Plan. Delivery vehicles: • All one -ton cylinders will be delivered on an open -bed truck. 6. Delivery Containers: Containers will only be allowed on -site if they are in an acceptable condition as specified below. f ull Page 1 AI' J, � K1Operate/SOP/ChlonelCh[onnePurchases.doc Sol Wa ANFort Collins Water Treatment Facility Standard Operating Procedure U"`'"eS Purchasing Liquid Chlorine INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. Chlorine is budgeted in account 502-032201-534110, 2. Chlorine is used as a disinfectant in post treatment and in the on -site generation of Chlorine Dioxide. 3. FCWTF requires chlorine to have 99.5 percent purity. 4. FCWTF requires chlorine to be delivered in one -ton cylinders. 5. FCWTF is capable of storing nine one -ton cylinders on site. 6. FCWTF will reject delivery of any cylinders which appear to be leaking, the cylinder integrity is compromised (e.g., bulges in the tank), physical damage to a valve -protective housing, valve - protective -housing lugs and set screws, damaging fusible plugs, or if the gross weight is under 3,425 lbs. (2,000 lbs. of product, cylinder tare weight 1,500 lbs. for a total of 3,500 lbs. Chlorine Institute requires that cylinders be rejected when the tare weight is less than 95 percent of the original tare weight or,1,425 lbs.) 7. FCWTF will reject any shipments that do not meet its standard in quality or delivery safety. The supplier will pay the rejected shipment's freight. CHLORINE 1. Chlorine must meet the most current American Water Works Association (AWWA) Standard for chlorine. A. Chlorine shall contain no soluble mineral or organic substances in quantities capable of producing deleterious or injurious effects on the health of persons consuming water that has been treated properly with liquid chlorine. B. All Chlorine supplies shall be dry chlorine. Moisture shall not exceed 150 ppm. (0.015 percent), by weight. C. The sum of all heavy metals shall not exceed 30 ppm (0.003 percent) expressed as lead. Lead shall not exceed 10 ppm (0.001 percent) reported as lead. Mercury shall not exceed 1 ppm (0.0001 percent) reported as mercury. Arsenic shall not exceed 3 ppm (0.003 percent) reported as metallic arsenic. D. The total residue shall not exceed 150 ppm (0.015 percent), by weight, in chlorine as packaged in one -ton cylinders. E. Carbon tetrachloride shall not exceed 100 ppm (0.010 percent). F. Trihalomethanes shall not exceed 300 ppm (0.030 percent). 2. Chlorine must meet the most current National Sanitation Foundation (NSF) Standard 60. 3. Chlorine must be 99.5 percent pure as required by the AWWA Standard B301-99, which requires that chlorine be 99.5 percent pure by volume. SUPPLIER 1. Supplier must guarantee Chlorine meets or exceeds the most current AWWA Standard for Liquid Chlorine. 2. Supplier must guarantee Chlorine meets or exceeds the most current NSF Standard 60. 3. Supplier must guarantee Chlorine is 99.5 percent pure. (Note: the AWWA standard requires 99.5 percent purity). 4. Supplier must be able to supply Chlorine in one -ton cylinders. Pagel o�ll j K:/Operate/SOP/Chlorie/ChlorinePurchoses.doc <f+�FE ��ti 9hFort Collins Water Treatment Facility pity o_ Standard Operating Procedure Utilities Purchasing Liquid Chlorine 5. Supplier must be able to supply Chlorine within 24 hours after an order is placed in the event of an emergency. 6. Supplier will ensure the safety of the delivery vehicles and delivery containers. A. Supplier must inspect one -ton cylinders in accordance with the Chlorine Institute pamphlet 1. Any containers that show evidence of leakage, damage, or corrosion should be rejected before the containers are sent to FCWTF. These containers will be rejected and returned to the supplier by FCWTF. B. Cylinders should not be damaged, leaking, have unusual bulges, no physical damage to the valve -protection housing, valve -protective housing lugs and set screws, or damaged fusible plugs. C. Ensure that the gross weight is not under 3,425 lbs. (2,000 lbs. of product, cylinder tare weight 1,500 lbs. for a total of 3,500 lbs. Chlorine Institute requires that cylinders be rejected when the tare weight is less than 95 percent of the original tare weight, or,1,425 lbs.) D. Delivery vehicles must meet or exceed all current State of Colorado Department of Transportation (CDOT) regulations. 7. Supplier is required to have a method to ensure that tampering has not occurred from the point of origin to FCWTF unloading point. 8. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 9. Each year in January, the supplier will mail to FCWTF a copy of the NSF Certification and AWWA conformance letter. 10. The supplier is to supply FCWTF a recent copy of a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating, for every carrier used to transport the Chlorine on site. 11. Supplier will be responsible for the cost of the shipment if the delivery is rejected and returned because of the chlorine not being 99.8 percent pure, the Certificate of Analysis has not been given to FCWTF, the delivery not made on open -bed trucks, or problems associated with unsafe containers. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to delivery: a) the name of the driver making the delivery b) the numbers of the tractor and trailer transporting the chemical 2. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance on LaPorte Avenue. All deliveries are checked by FCWTF personnel prior to entry. 3. The receptionist or person answering the telephone must contact the Duty operator. The Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck outside the gate. PAN F4tH �� Page 3 a��/�K./Operate/SOP/Chlone/ChloriaeParchases.doc 14 FE p ANFort Collins Water Treatment Facility City of Port Collins Standard Operating Procedure Utilities Purchasing Liquid Chlorine 4. FCWTF personnel will verify that the faxed information matches up with the driver and the delivery vehicle arriving at the FCWTF. If the driver's ID or the tractor and trailer numbers do not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. 5. FCWTF personnel will visually inspect the vehicle and the one -ton cylinders.. If FCWTF personnel deem the one -ton cylinders unsafe, the shipment will be rejected and retumed to the supplier, at the supplier's cost. 6. The security verification, the supplier's quality assurance analysis, and the City's lab analysis will be given to the Water Quality Coordinator in order to identify the load in the event of any problems. 7. Delivery drivers are required to provide certified weight tickets for both the empty and loaded weights of the tractor and trailer unit. All weight tickets should have the tractor and trailer numbers written on them, as well as the name of the facility, FCWTF. 8. Chlorine must be delivered on open -bed truck trailers on Wednesdays only, unless there is an emergency. 9. In the event of an emergency, Chlorine must be delivered within 24 hours after an order is placed. 10. Delivery driver's point of delivery is the loading dock. Under no circumstances will FCWTF employees board the truck. The driver is required to attach the hoist to each tank or disattach the hoist from each tank. 11. Delivery drivers will record the incoming and outgoing tank identification numbers. 12. Delivery drivers are required to chock and unchock their trucks. 13. Delivery drivers should meet with the operator to become familiar with the location of phones, alarms, and emergency showers that are nearest to the off load location. PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carver Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. All price bids will include Super Fund Tax. 5. FCPD representatives are responsible for ensuring that the items noted in this SOP can be met by the supplier before any contract is awarded. 6. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order. 7. FCWTF Operations/Process Supervisor or his designee will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. ,M F{Jy Page 4 9`_�liie K:/Operate/SOP/Chlorie/ChlorinePurchases.doc 1{fF AP AhFort Collins Water Treatment Facility City of_ Standard Operating Procedure Utilities Purchasing Liquid Chlorine 8. When placing an order, a delivery date will be specified. 9. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. o�ME9fH Page S K.10perate/SOP/Chlone/Chlor7nePurchases.doc f1+EE �P Administrative Services Purchasing Division City of Fort Collins January 9, 2007 Dear City of Fort Collins Water Treatment Chemical Vendor, Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to: City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to rdecourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer 215 North Mason Street - 2nd Floor - P.O. Box 580 - Fort Collins, CO 80522-0580 - (970) 221-6775 - FAX (970) 221-6707 Utilities light & power • stormwater • wastewater • water City of Fort Collins January 8, 2007 SOP APPENDIX A: Letter to Chemical Vendors Dear Chemical Vendor, As you may be aware, there is currently a strain of influenza circulating among birds - know n as H5N1 - that ex perts feel has the potential to cause a worldwide flu pandemic. While human risk is currently low, tens of millions of birds have died around the world, already causing billions of dollars of economic damage. In case of a major flu outbreak, we need our chemical vendors to be able to provide products to Fort Collins Utilities as you have in past years. Should a future flu pandemic be so bad as to stall the US economy, shipping routes, "just in time delivery," banking services, etc., having a Pandemic plan in place will enable enterprises to get back up and running faster. The City of Fort Collins Utilities continues to work on pro active planning for a possible pandemic recognizing water treatment as a critical infrastructure for our customers. Our city will be dependant upon a safe drinking water at all time and your product is critical to meet this objective. President Bush has stated, "If an influenza pandemic strikes, every nation, every state in this Union, and every community in these states, must be ready." In early May, while announcing the US Government's Pandemic Implementation Plan, the President explained, "State and local governments must be prepared, and my Administration will work with them to provide the necessary guidance in order to best protect their citizens. No less important will be the actions of individual citizens, whose participation is necessary to the success of these efforts." Planning for a possible pandemic is similar to other contingency and continuity of operations planning your organization may have undertaken for security risks such as a terrorist attack, or emergencies such as hurricanes or earthquakes. However, a flu pandemic would represent a sustained emergency, with high levels of employee absenteeism and economic and social disruption for a period that could extend for months. We are 4316 W. LaPorte Avenue • Fort Collins, CO 80521 • (970) 221-6690 • FAX (970) 221-6736 • TDD (970) 224-6003 e-mail: utilities(uci.fort-collins.co.us