HomeMy WebLinkAboutCORRESPONDENCE - BID - 5655 HVAC CONTRACTOR ANNUALAdministrative Services
Purchasing Division
City of Fort Collins
December 8, 2006
High Plains Mechanical Service, Inc.
2020 Air Avenue
Fort Collins, CO 80524
Re: Extension Bid 5655 HVAC Contractor Annual
RECEIVED bL(I 1 � "Gg
The City of Fort Collins wishes to extend the agreement term for per the existing terms and
conditions, current pricing and the following:
Prohibition Against EmOoving Illegal Aliens. This paragraph shall apply to all Contractors
whose performance of work under this Agreement does not involve the delivery of a specific
end product other than reports that are merely incidental to the performance of said work.
Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
A. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien; and
2. Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th Congress, as
amended, and expanded in Public Law 156, 108th Congress, as amended,
administered by the United States Department of Homeland Security (the "Basic
Pilot Program") in order to verify that Contractor does not employ any illegal
aliens.
B. Contractor shall not knowingly employ or contract with an illegal alien to perform
works under this Agreement or enter into a contract with a subcontractor that fails to
certify to Contractor that the subcontractor shall not knowingly employ or contract with
an illegal alien to perform work under this Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall
in writing verify same every three (3) calendar months thereafter, until Contractor is
accepted or the public contract for services has been completed, whichever is earlier.
The requirements of this section shall not be required or effective if the Basic Pilot
Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre-
employment screening of job applicants while this Agreement is being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing work under
this Agreement knowingly employs or contracts with an illegal alien, Contractor shall:
1. Notify such subcontractor and the City within three days that Contractor has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
►dministrative Services
urchasing Division
'urinate the subcontract with the subcontractor if within three days of receiving
notice required pursuant to this section the subcontractor does not cease
City of Fort Collins employing or contracting with the illegal alien; except that Contractor shall not
terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
F. Contractor shall comply with any reasonable request by the Colorado Department of
Labor and Employment (the "Department") made in the course of an investigation that
the Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17.5-102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the duties imposed
by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Contractor shall be liable for actual and consequential
damages to the City arising out of Contractor's violation of Subsection 8-17.5-102,
C.R.S.
H. The City will notify the Office of the Secretary of State if Contractor violates this
provision of this Agreement and the City terminates the Agreement for such breach.
The term will be extended from January 30, 2007 through April 15, 2007.
If the extension is acceptable to your firm, please sign this letter in the space provided and
return it to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022,
within the next fifteen days.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating
that you do not wish to renew the contract and state the reason for non -renewal.
If you have any questions regarding this matter, please contact James R. Hume, CPPO, Senior
Buyer, at 221-6776.
Sincerely,
,(1eme B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
�a L',� §--%
Signature
(Please indicate your desire to extend Bid 5655
Purchasing Division within the next fifteen days.)
12--1g-off
Date
by signing this letter and returning it to
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707