HomeMy WebLinkAboutBID - 6003 MAILING SERVICES (2)£.'i=f �(711ins
CITY OF FORT COLLINS
INVITATION TO BID
BID# 6003- MAILING SERVICES
BID OPENING: 3:00 p.m. (our clock), on October 30, 2006
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, 215 North Mason St., 2nd Floor, Fort Collins, Colorado 80524, at the time and date
noted on the bid proposal and/or contract documents. Reference bid number. If delivered, they are
to be sent to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, Colorado 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), on October 30,
2006.
Questions concerning the scope of the bid should be directed to Project Manager, Joanne Agens, at
(970) 221-6781, or e-mail at lagens(a)fcgov.com.
Questions regarding bid submittal or process should be directed to David Carey, CPPB, Buyer, at
(970) 221-416-2191, or e-mail at dcarey(cDfcgov.com.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
https:/Isecure2.fcgov,com/bso/log in. isp.
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into
contract or honor the purchase order will be cause for removal of supplier's name from the City of
Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded to any person, firm or
corporation in default on any obligation to the City.
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 wwwA11ov.eom
5. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City: Service Provider:
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
6. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "C", consisting
of ( ) page(s), and incorporated herein by this reference.
7. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning this
agreement shall be directed to the City Representative.
8. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any
other purpose.
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9. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of
the services shall not be construed to operate as a waiver of any rights or benefits provided to the
City under this Agreement or cause of action arising out of performance of this Agreement.
11, Warran .
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most
suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment
and labor, against defects and nonconformances in design, materials and
workmanship/workwomanship for a period beginning with the start of the
work and ending twelve (12) months from and after final acceptance under
the Agreement, regardless whether the same were furnished or performed by
Service Provider or by any of its subcontractors of any tier. Upon receipt of
written notice from City of any such defect or nonconformances, the affected
item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
12. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof.
13. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
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damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting party for the non -defaulting parry's reasonable attorney fees and costs incurred because
of the default.
14. Bindinq Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
15. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions, suits,
claims, demands or liability of any character whatsoever brought or asserted for injuries to or death
of any person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured under this
Agreement of the type and with the limits specified within Exhibit , consisting of ( )
pages[s], attached hereto and incorporated herein by this reference. The Service Provider before
commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk
Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the
insurance coverage required from an insurance company acceptable to the City.
16. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
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17. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
18. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of said work.
Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
A. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien; and
2. Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th
Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the "Basic Pilot Program") in order to verify that
Contractor does not employ any illegal aliens.
B. Contractor shall not knowingly employ or contract with an illegal alien to
perform works under this Agreement or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this
Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until
Contractor is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Basic Pilot Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to
undertake pre -employment screening of job applicants while this Agreement is
being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien,
Contractor shall:
1. Notify such subcontractor and the City within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
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2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor
does not cease employing or contracting with the illegal alien; except that
Contractor shall not terminate the contract with the subcontractor if during
such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal
alien.
F. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department') made in the course
of an investigation that the Department undertakes or is undertaking pursuant
to the authority established in Subsection 8-17.5-102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement is so terminated, Contractor shall be liable for
actual and consequential damages to the City arising out of Contractor's
violation of Subsection 8-17.5-102, C.R.S.
H. The City will notify the Office of the Secretary of State if Contractor violates this
provision of this Agreement and the City terminates the Agreement for such
breach.
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ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill Il, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
M
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST: (Corporate Seal)
CORPORATE SECRETARY
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EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under this
bid, the Service Provider shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and containing
substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except
after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take
out and maintain, at the expense of the Service Provider, such insurance as the City may deem
proper and may deduct the cost of such insurance from any monies which may be due or become
due the Service Provider under this Agreement. The City, its officers, agents and employees shall be
named as additional insureds on the Service Provider's general liability and automobile liability
insurance policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain
during the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employers Liability insurance with limits of $100,000 per accident, $500,000
disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during
the life of this Agreement such commercial general liability and automobile liability insurance
as will provide coverage for damage claims of personal injury, including accidental death, as
well as for claims for property damage, which may arise directly or indirectly from the
performance of work under this Agreement. Coverage for property damage shall be on a
"broad form" basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property
damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance.
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City of Fort COIH11S
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Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any
and all bids, and to waive any irregularities or informalities.
Sales Prohibited/Conflict of Interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Freight Terms: Unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: Any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing Restrictions: Your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office.
Collusive or Sham Bids: Any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid Results: For information regarding results for individual bids send a self-addressed
self -stamped envelope and a bid tally will be mailed to you.
days after the bid opening.
jJ) BO'Neill ll, CPPO, FNIGP
r of Purchasing and Risk Management
Bid results will be posted in our office 7
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 www.t ameom
CITY OF FORT COLLINS
BID PROPOSAL
BID# 6003 - MAILING SERVICES
BID OPENING: 3:00 p.m. (our clock), on October 30, 2006
SCOPE OF SERVICES
General Description:
The City of Fort Collins (City) requires regular and periodic mailing services for both Utilities and
Sales Tax Department mail pieces. Courier services are also required for pick-up and delivery of
components for Utility mailings at the Platte River Power Authority (PRPA) facility, 2000 E.
Horsetooth, in Fort Collins or the appropriate City office. Same -day service is required for Utility
mailings. Additional mailing services may be required for miscellaneous Utilities, Sales Tax and
other City department mailings. Contractor to provide all labor, equipment and facilities necessary to
perform required services.
Vendors may bid on specific groups of mailings if desired. The City may elect to split bid award on
an individual item/group basis or award to a single contractor on a total bid basis, whichever is most
beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive
any irregularities or informalities.
In addition, at the option of the City, the Services Agreement with selected contractor(s) may be
extended for additional one-year periods not to exceed four (4) additional one-year periods.
Regular and Periodic Services
Utility Mailings:
1) Utility Bills: Average number per month is 70,000. Each piece consists of: (1) 8-1/2"x11"
bill, inserts (average 2 per month), (1) #9 return envelope and (1) #10 mailing envelope. Pickup
materials at Platte River Power Authority (PRPA) or the appropriate City office.
Bills require folding. Additional inserts usually are pre -folded. Place bill, inserts, and #9 return
envelope in the #10 mailing envelope. Envelope is sealed. Bundle, prepare for carrier route
discount, mails on City s postage permit #1, complete the appropriate paperwork, and deliver to
post office. Bills must be kept in exact order throughout the process. Provide City with copy of
paperwork from Postal Service.
2) Electronic Fund Transfer Confirmation: Average number per month is 8,500. Each
piece is same as Utility Bill except without #9 return envelope. Pick up materials at appropriate
City office. Process the same as Utility Bills except without #9 return envelope. Bundle, presort
to qualify for automated 3 digit rate, complete appropriate paperwork and deliver to post office.
3) Delinquency Notices: Average number per month is 7,500. Each piece consists of: (1)
8-1/2"x11" notice, (1) #9 return envelope and (1) #10 mailing envelope. Pick up materials at
Platte River Power Authority (PRPA) or appropriate City office. Fold notices. Insertnotice and
#9 return envelope into #10 mailing envelope. Seal envelope. Bundle, prepare for 1st class
automation discount, complete appropriate paperwork and deliver to post office.
3
4) 2"d Delinquency Notices (Pink): Average number per month is 3,500. Each piece
consists of: (1) 8-1 /2"x11" notice and (1) #10 mailing envelope. Pickup materials at appropriate
City office. Fold notices. Insert notice into #10 mailing envelope. Seal envelope. Bundle, prepare
for 1 st class automation discount, complete appropriate paperwork and deliver to post office.
5) Final Utility Bills: Average number per month is 2,000. Each piece consists of: (1)
8-1 /2"x11" notice, (1) #9 return envelope and (1) #10 mailing envelope. Pick up materials at
appropriate City office. Fold bill. Insert bill and #9 return envelope into #10 mailing envelope.
Seal envelope. Bundle, presort to qualify for automated 3 digit rate, complete appropriate
paperwork and deliver to post office.
6) Owner Notification Letter: Average number per month is 2,000. Each piece consists of:
one (1) 8-1 /2"x11 " personalized letter and (1) #10 window mailing envelope. Pick up materials at
appropriate City office. Fold letter and insert into #10 mailing envelope. Bundle, presort to
qualify for automated 3 digit rate, complete appropriate paperwork and deliver to post office.
7) New Customer Letter: Mailing of a letter and utility rate brochure throughout the year.
Approximately 25,000 mailed per year. Each piece consists of: (1) 8-1/2"x11" personalized letter,
(1) pre -folded utility rate insert, and (1) #10 window mailing envelope. Pick up materials at City
Utility Billing office. Fold letter, insert letter and brochure into envelope, seal. Bundle, prepare for
1 st class automation discount, complete appropriate paperwork and deliver to post office.
8) Courier Services: For pick-up and deliver of components for above Utility mailings as
required.
9) Miscellaneous Utility Mailings: As required.
Sales Tax Mailings:
1) Monthly Payment Returns: One (1) time annual mailing of approximately 2,500 pieces
made in January. Each piece consists of: (12) personalized returns, (12) #9 return envelopes
and (1) 9"x12" window mailing envelope. Vendor to collate and insert components into mailing
envelope, seal, hand sequence per ZIP code, and mail using City's postage permit #1. Pick up
components from City Sales Tax Office. Name and address preprinted on each return.
2) Quarterly Payment Returns: One (1) time annual mailing of approximately 2,500 pieces
made in January. Each piece consists of: (4) personalized returns, (4) #9 return envelopes and
(1) 9"x12" window mailing envelope. Vendor to collate and insert components into mailing
envelope, seal, hand sequence per ZIP Code, and mail using City's postage permit #1. Pick up
components from Sales Tax Office. Name and address preprinted on each return.
3) Annual Payment Returns: One (1) time annual mailing of approximately 5,000 pieces made
in November. Each piece consists of: (1) 8-1/2" x 11" return, (1) #9 return envelope and (1)
9"x12" window mailing envelope. Vendor to insert components into mailing envelope, seal, hand
sequence per ZIP code, and mail using City's postage permit #1. Pick up components from City
Sales Tax Office. Name and address preprinted on each return.
4) Miscellaneous Sales Tax Mailings: As required
4
Additional Mailing Services:
1) Self -mailing brochure, letter card and letter mailings by other City departments as
required.
Please call David Carey at (970) 221-6775 to request samples of above pieces.
The City of Fort Collins bar codes the zip code on utility bills. Approximately 85-90% of the utility
bills qualify for the carrier route postage discount under the U S Postal Rate Reclassification
effective July 1, 1996. The majority of the utility bills are printed in carrier route sequence.
In order for the City to achieve the maximum postage discount available, it is crucial that the
contractor maintain the bills in this sequence during folding, inserting and sorting operations. The
mailing contractorwill be responsible forthe preparation of all documentation required bythe Postal
Service to obtain the carrier route discount at the time the City bills are presented for mailing and
providing City with copy of documentation.
Mail that fails to qualify for carrier route rates must be submitted as a separate mailing or co -mingled
for 1st class automation rates. Preference may be given to bidders who can co -mingle.
Sorting may be necessary on occasion.
Envelopes will be supplied to the successful bidder ("contractor'). The contractorwill be responsible
for picking up the envelopes for the Owner Notification Letters New Customer Letters and Sales Tax
Mailings at appropriate City office. Contractor must coordinate pick-up with City representative.
Envelopes for Utility Bills, Delinquency Notices, Final Utility Bills, and Electronic Fund Transfer
Confirmations will be dropped shipped from supplier. Contractor must be able to manipulate
palletized supplies and warehouse up to 12 pallets at all times (for regular Utility mailings only).
Contractor will maintain inventory and advise City representative when to re -order.
Utility Bills and Delinquency Notices will have the City's mailing permit printed on the envelope. Co -
mingling of mail with otherfirm's mail may be considered if is determined to be in the best interest of
the City. Otherwise, the City's mail imprint is to be used.
The Utility Bills, Delinquency Notices, and Letters will be picked up by the contractor on a scheduled
day. Same -day mailing service is required for above Utility mailings. If due to an extenuating
circumstance this is not possible, the contractor may be allowed to deliver mail to the post office by
noon the day following pick-up. In such cases, prior approval must be obtained from the City
representative. Include a brief explanation with your bid of how your firm will ensure that this
deadline is met.
If selected, Vendor must enter into Services Agreement (see attached) and provide and maintain
insurance coverage naming the City as an additional insured under this Agreement.
b1
CITY OF FORT COLLINS
BID# 6003
MAILING SERVICES
BID SCHEDULE
Page 1 of 3
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
MAILING SERVICES DURING 2007, PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS.
UTILITY MAILINGS:
(See "Scope of Services" for details and approximate quantities.)
UTILITY BILLS $ /M
FOLD BILL, INSERT BILL, RETURN ENVELOPE, NEWSLETTER, AND
(1) ADDITIONAL INSERT IN ENVELOPE, SEAL, BUNDLE, AND MAIL.
ELECTRONIC FUNDS TRANSFER CONFIRMATIONS $ /M
SAME AS ABOVE WITHOUT RETURN ENVELOPE, SEAL
BUNDLE, PRESORT, AND MAIL.
DELINQUENCY NOTICES $ /M
FOLD NOTICE, INSERT WITH REPLY ENVELOPE IN MAILING
ENVELOPE, SEAL, BUNDLE, PRESORT, AND MAIL.
2ND DELINQUENCY NOTICES (PINK) $ /M
FOLD NOTICE, INSERT IN MAILING ENVELOPE, SEAL, BUNDLE,
PRESORT AND MAIL.
FINAL UTILITY BILLS $ /M
FOLD BILL, INSERT WITH RETURN ENVELOPE IN MAILING
ENVELOPE, SEAL, BUNDLE, PRESORT, AND MAIL.
NEW CUSTOMER LETTERS $_
FOLD PERSONALIZED LETTER, INSERT LETTER AND UTILITY RATE
INSERT INTO MAILING ENVELOPE, SEAL, BUNDLE, PRESORT, AND MAIL.
OWNER NOTIFICATION LETTERS $ /M
FOLD LETTER, INSERT INTO MAILING ENVELOPE, SEAL, BUNDLE,
AND MAIL.
COURIER SERVICES FOR UTILITY MAILINGS
FROM PLATTE RIVER POWER AUTHORITY (PRPA) FACILITY AT $ /Trip
2000 E. HORSETOOTH, FORT COLLINS TO CONTRATOR FACILITY
FROM PRPA FACILITY TO UTILITY BILLING OFFICE AT $ /Trip
330 S. COLLEGE AVE., FORT COLLINS
UTILITY BILLING OFFICE TO CONTRACTOR FACILITY $
E.
CITY OF FORT COLLINS
BID# 6003
MAILING SERVICES
BID SCHEDULE
Pane 2 of 3
WAREHOUSING
UTILITY MAILINGS COMPONENTS
ADDITIONAL UTILITY MAILINGS INSERTS
REQUIRING FOLDING
NOT REQUIRING FOLDING
SALES TAX MAILINGS:
(See "Scope of Services" for details and approximate quantities.)
$ /PalleVMonth
$ /M
$ /M
MONTHLY PAYMENT RETURNS $ /M
COLLATE AND INSERT (12) PERSONALIZED RETURNS WITH
(12) #9 REPLY ENVELOPES IN 9"x12" WINDOW MAILING ENVELOPE,
SEAL, SEQUENCE, AND MAIL.
QUARTERLY PAYMENT RETURNS $ /M
COLLATE AND INSERT (4) PERSONALIZED RETURNS WITH
(4) #9 REPLY ENVELOPES IN 9"x12" WINDOW MAILING ENVELOPE,
SEAL, SEQUENCE, AND MAIL.
ANNUAL PAYMENT RETURNS $ /M
INSERT (1) PERSONALIZED RETURN WITH (1) #9 REPLY ENVELOPE
IN 9"x12" WINDOW MAILING ENVELOPE, SEAL, SEQUENCE, AND MAIL.
POSSIBLE ADDITIONAL MAILINGS:
SELF MAILERS
8-1/2" X 3-1/2" TRI-FOLD BROCHURE. ADDRESS, TAB,
SORT, AND MAIL.
ESTIMATED MAILING QUANTITY: 2,500
8-1/2" X 5-1/2" SINGLE FOLD BROCHURE. ADDRESS,
TAB, SORT, AND MAIL.
ESTIMATED MAILING QUANTITY: 40,000
8-1/2" X 5-1/2" LETTER CARD. ADDRESS, SORT,
AND MAIL.
ESTIMATED MAILING QUANTITY: 5,000
PROCESS: $ /M
POSTAGE:$
PROCESS: $ /M
POSTAGE:$
PROCESS: $ /M
POSTAGE:$
7
CITY OF FORT COLLINS
BID# 6003
MAILING SERVICES
BID SCHEDULE
Page 3 of 3
6" X 9" LETTER CARD. ADDRESS, SORT,
AND MAIL.
ESTIMATED MAILING QUANTITY: 5,000
LETTER MAILINGS
FOLD 8-1/2"x11" LETTER, INSERT INTO #10 ENVELOPE,
ADDRESS, SORT, AND MAIL.
ESTIMATED MAILING QUANTITY: 2000
PROCESS: $ /M
POSTAGE:$
PROCESS: $ /M
POSTAGE:$
Attach brief explanation of how your firm will ensure that deadline is met when same -day mailing
service is required.
Will City representative(s) be allowed to inspect your facility, if requested?
YES NO
ENTERED BY:
FIRM NAME:
(Are you a Corporation, Partnership, DBA, LLC, or PC?)
SIGNATURE:
PRINT NAME:
TITLE:
ADDRESS
PHONE:
E-MAIL:
FAX:
51
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the dayand yearsetforth below byand between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and , hereinafter referred to as "Service Provider'.
W ITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( ) page and
incorporated herein by this reference.
2. The Work Schedule. The services to be performed pursuant to this Agreement shall
be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of
( ) page, and incorporated herein by this reference.
3. Contract Period, This Agreement shall commence and shall continue in full
force and effect until 200 , unless sooner terminated as herein provided. In addition, at
the option of the City, the Agreement may be extended for additional one year periods not to exceed
) additional one year periods. Renewals and pricing changes shall be negotiated by
and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State
Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to
the Service Provider and mailed no later than ninety (90) days prior to contract end.
4. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition.
(Early Termination clause here as an option.
SA 09/01 /06
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