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Home My WebLink AboutRESPONSE - BID - 6003 MAILING SERVICES (2)CITY OF FORT COLLINS BID# 6003 MAILING SERVICES BID SCHEDULE Page I of 3 WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR MAILING SERVICES DURING 2007, PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. j, I UTILITY MAILINGS: (See "Scope of Services" for details and approximate quantities.) UTILITY BILLS $—IL&I, Im FOLD BILL, INSERT BILL, RETURN ENVELOPE, NEWSLETTER, AND (1) ADDITIONAL INSERT IN ENVELOPE, SEAL, BUNDLE, AND MAIL. ELECTRONIC FUNDS TRANSFER CONFIRMATIONS $ SAME AS ABOVE WITHOUT RETURN ENVELOPE, SEAL BUNDLE, PRESORT, AND MAIL. DELINQUENCY NOTICES $ Im FOLD NOTICE, INSERT WITH REPLY ENVELOPE IN MAILING ENVELOPE, SEAL, BUNDLE, PRESORT, AND MAIL. 2 N D DELINQUENCY NOTICES (PINKS$ /M FOLD NOTICE, INSERT IN MAILING ENVELOPE, SEAL, BUNDLE, PRESORT AND MAIL. FINAL UTILITY BILLS . ... . ........ Im FOLD BILL, INSERT WITH RETURN ENVELOPE IN MAILING ENVELOPE, SEAL, BUNDLE, PRESORT, AND MAIL. NEW CUSTOMER LETTERS /M FOLD PERSONALIZED LETTER, INSERT LETTER AND UTILITY RATE INSERT INTO MAILING ENVELOPE, SEAL, BUNDLE, PRESORT, AND MAIL, OWNER NOTIFICATION LETTERS $ 'J, IM FOLD LETTER, INSERT INTO MAILING ENVELOPE, SEAL, BUNDLE, AND MAIL. COURIER SERVICES FOR UTILITY MAILINGS FROM PLATTE RIVER POWER AUTHORITY (PRPA) FACILITY AT $ /Trip 2000 E. HORSETOOTH, FORT COLLINS TO CON-f RATOR FACILITY FROM PRPA FACILITY TO UTILITY BILLING OFFICE AT $ __`Trip 330 S, COLLEGE AVE.. FORT COLLINS UTILITY BILLING OFFICE TO CONTRACTOR FACILITY $ /Trip 9 CITY OF FORT COLLINS BID# 6003 MAILING SERVICES BID SCHEDULE Pane 2 of 3 WAREHOUSING UTILITY MAILINGS COMPONENTS ADDITIONAL UTILITY MAILINGS INSERTS REQUIRING FOLDING NOT REQUIRING FOLDING SALES TAX MAILINGS: (See "Scope of Services' for details and approximate quantities.) $ d t - 6� Z) —iPaI;e4/`Month $ $ 5, t;v /M MONTHLY PAYMENT RETURNS $IM COLLATE AND INSERT (12) PERSONALIZED RETURNS WITH (12) #9 REPLY ENVELOPES IN 9"x12" WINDOW MAILING ENVELOPE, SEAL, SEQUENCE, AND MAIL. QUARTERLY PAYMENT RETURNS /M COLLATE AND INSERT (4) PERSONALIZED RETURNS WITH (4) #9 REPLY ENVELOPES IN 9"x12" WINDOW MAILING ENVELOPE, SEAL, SEQUENCE, AND MAIL, ANNUAL PAYMENT RETURNS $j� �"' /M INSERT (1) PERSONALIZED RETURN WITH (1) #9 REPLY ENVELOPE IN 9"02"WINDOW MAILING ENVELOPE, SEAL. SEQUENCE, AND MAIL. POSSIBLE ADDITIONAL MAILINGS: SELF MAILERS 8-1/2"X 3-1/2" TRI-FOLD BROCHURE. ADDRESS, TAB SORT, AND MAIL, ESTIMATED MAILING QUANTITY: 2,500 8-1/2" X 5-1/2' SINGLE FOLD BROCHURE. ADDRESS, TAB, SORT, AND MAIL, ESTIMATED MAILING QUANTITY: 40,000 8-1/2" X 5-1/2" LETTER CARD. ADDRESS, SORT AND MAIL, ESTIMATED MAILING QUANTITY: 5,000 PROCESS: $ /M POSTAGE: $ PROCESS: POSTAGE: PROCESS: ",—,/M POSTAGE: $ CITY OF FORT COLLINS BID# 6003 MAILING SERVICES BID SCHEDULE Page 3 of 3 W X 9" LETTER CARD, ADDRESS, SORT, AND MAIL. ESTIMATED MAILING QUANTITY: 5,000 PROCESS: $_' �Otl IM POSTAGE: S LETTER MAILINGS FOLD 8-1/2"x11" LETTER, INSERT INTO #10 ENVELOPE, PROCESS: $�I t 0 - /M ADDRESS, SORT, AND MAIL. ESTIMATED MAILING QUANTITY: 2000 POSTAGE: Attach brief explanation of how your firm will ensure that deadline is met when same -day mailing service is required. Will City representative(s) be allowed to inspect your facility, if requested? YES NO ENTERED BY: FIRM NAME: (Are you a Corporation, Partnership, DBA, LLC, or PC?) SIGNATURE-. PRINT NAME: TITLE: ADDRESS . . ........ .. . .. I cx� FAX 1 �' . .. . . ....... E-MAIL: , I i - J j W U ANN 7 BUSINESS SERVICES, INC. 169S, Aladison,-Ivenue, Loveland Colorado 8053 - Phone! 91,70 -622-8018 October 30. 2006 Addendum to 13id # 6003 Mailing Services Duncan Business Services, hic. will ensure prompt pick-up and daily processing of the city's mail pieces by establishing a direct., contract route with a reputable, local courier service who will make pick-ups and deliveries of the pieces on a regular schedule. In the event we are not able to establish a regular route with a local courier service, Duncan Business Services, Inc. will provide such Courier services utilizing our company vehicle and staff. Duncan Business Services. Inc. can accomplish co -mingling of the city's mail through a. presort bureau in order to achieve a lower postage rate on those pieces which do not meet minimum mailing requirements in terms of quantity, and for other mailings where it is deemed desirable. The city should be aware that not all levels of presort that are currently available will be possible fiollowing the LISPS Rate Case Currently before the Postal Board ofG jovernors and expected to be implemented in May of-2007. ']'his rate case will allect both the amount ol'postage and the classification and preparation of various classes of mail. Our bid is -,ubmitted with the caveat that future postage and mail preparation following the implementation of the rate case may need to be re -negotiated in order to comply with the (.'SPS requirements for automation mailings. Prices marked with "" represent our bid prices for mailings required metered postage, such postage to be pre -paid by the city into a postage retainer account consisting of 30 days of estimated postage for city mailings against which all metered postage for the city mailings will be drawn. A regular accounting of postage account activity will be provided based on a mutually agreed -upon tirriefrarne. If Duncan Business Service,,; Inc, must supply the postage and in -voice for reimbursement, our prices for those items marked with an "**' will be $641"N11. Many of our ongoing niontlik clients provide a postage retainer against which all their postage is drawn. When postage reaches a pre -agreed level, the client is notified and the postage retainer account is replenished by the client, We Icel this is a much more equitable Nvay of handling postage for large, ongoing accounts, Z:> Postage estimates for additional mailings are based on --worst-Case" postage of,23) I per piece. Actual, presorted standard postage will likely be lwver. First class estimated postage will be supplied it'requested