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Home My WebLink About409063 DUNCAN BUSINESS INC - CONTRACT - BID - 6003 MAILING SERVICESSERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Duncan Business Services, Inc., hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of one (1) page and incorporated herein by this reference. 2. Contract Period. This Agreement shall commence January 1, 2007 and shall continue in full force and effect until December 31, 2007, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All SA 09/01/06 EXHIBIT C PRICE SCHEDULE SALES TAX MAILINGS: (See "Scope of Services" for details and approximate quantities.) Price MONTHLY PAYMENT RETURNS COLLATE AND INSERT (12) PERSONALIZED RETURNS WITH (12) #9 REPLY ENVELOPES IN 9"x12" WINDOW MAILING ENVELOPE, SEAL, SEQUENCE, AND MAIL. $45.00/M QUARTERLY PAYMENT RETURNS COLLATE AND INSERT (4) PERSONALIZED RETURNS WITH (4) #9 REPLY ENVELOPES IN 9"x12" WINDOW MAILING ENVELOPE, SEAL, SEQUENCE, AND MAIL. $55.50/M ANNUAL PAYMENT RETURNS INSERT (1) PERSONALIZED RETURN WITH (1) #9 REPLY ENVELOPE IN 9"x12" WINDOW MAILING ENVELOPE, SEAL, SEQUENCE, AND MAIL. $55.50/M POSSIBLE ADDITIONAL MAILINGS: SELF MAILERS • 8-1/2" X 3-1/2" TRI-FOLD BROCHURE. ADDRESS, TAB, PROCESS SORT, AND MAIL. $60.00/M POSTAGE ESTIMATED MAILING QUANTITY: 2,500 $577.50 • 8-1/2" X 5-1/2" SINGLE FOLD BROCHURE. ADDRESS, PROCESS TAB, SORT, AND MAIL. $60.00/M POSTAGE ESTIMATED MAILING QUANTITY: 40,000 $9,240.00 • 8-1/2" X 5-1/2" LETTER CARD. ADDRESS, SORT, AND PROCESS MAIL. $45.00/M POSTAGE ESTIMATED MAILING QUANTITY: 5,000 $1,155 • 6" X 9" LETTER CARD. ADDRESS, SORT, AND MAIL. PROCESS $45.00/M ESTIMATED MAILING QUANTITY: 5,000 POSTAGE $1,155 LETTER MAILINGS • FOLD 8-1/2"xl l" LETTER, INSERT INTO #10 ENVELOPE, PROCESS ADDRESS, SORT, AND MAIL. $90.00/M ESTIMATED MAILING QUANTITY: 2000 POSTAGE $462.00 10 Tuesday, December 12, 200611:30 AM Jon Voyles 666-47"096 p,02 ACORD TM. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY) 12n2/2006 PRODUCER Phone: (70) 074-I151 Far. (970) (14-0 D1 B & B AGENCY, INC 512 MAIN ST THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE WINDSOR CO 30550 INSURERS AFFORDING COVERAGE NAIL # INSURED INSURER A: AMERICAN ECONOMY INS CO 19690 INSURER 8: DUNCAN BUSINESS SERVICES 1 fig 9 MADISON AVE LOVELAND CO $0537 INSURER C: INSURER D: INSURER E: cc THIS_ POLICIES INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR T14E POLICY PERIOD INDICATED, NO ING ANY REOUIREMENr, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO W 41CH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALLTHE 'TERMS, FXC.LUSIONS AND Colslui oNs OF s" POLICIES AGCQEOATE LIMITS P 40VdN MAY HAVE BEEN PEDJCED BY PAID CLAIMS. INSR CYR ADDL NEW RD TYPE OF MURANCE POLICY NUMBER POLICY EFFDFR IVE OEM POLICY EXPIRATION LIMIT$ A GENERALLIABI nY X COMMER.CIAL rWZRAL LIABILITY CLAIMS MADE O OCCUR 02BP31467320 VIVO$ 03/18/07 EACH OCCURRENCE 1,00 ,0 DAMAGE AMA ETmes R RrSDPsco t 116601004 MED. EXP )Any one person) i 10,000 PERSONAL. & ATV INJURY f 11000,00 OEHIER.ALArG ErATE 1 2,000,000 QENL AGGREGATE L IMIT APPL IES PER POLICY F7 PRO LOC Rcr PRODUCTS-COMPfOP AGG. f 1 000 000 AUTOMOBILE LIAYILRY ANY AU TO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUrOS NON -OWNED AUTOS COM5114ED SIWiLE LIMIT (En eccidorl) ` BODILY INJLRY (Per PN You) f BODILY INJURY (PeraccidePl) f PROPERTY DAMAGE (Per accidNa) 0ARA0ELIABILITY ANYAUrO AUTOONI.Y - EA ACCIDENT f OTHFFt TW+N EA ACV' AUTO ONLY: AGO : ` EXCE6S I UMBRELLA LIABILITY OCCUR ❑ CLAIMS MADE DEDUCTIBLE RETENTION D� EACH OCCURRENCE f AGGREGATE f f WORKERS COWENSATION AND EMPLOYERO' LIABILITY MY PRO/MTOILTARTNERSXECIA IVE OFFICER.WMBFR EXCLUDED? SPE[ua►ONSroNS ►New TWOCRY IAXUTa OIHER E L. EACH ACCIDENT f E L. DIEFAGE EA EMPLOYEE f E.L. DISEASE -POLICY LIMIT Is OTHER: DESCRIPTION OF OPERATIONSILOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS Certltloate holder Is also additional Insured vrlth respeots to the General Liability Insurenoe. CITY OF FORT COLLINS 215 N MASON ST PO BOX 580 FORT COLLINS CO 80522-0680 970.221-6707 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EM RATION DATE THEREOF, THE ISSUIIV6 iNBURER YYH-L ENDEAVOR TO MAIL 50 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, SUr FAILURE TO DO SO S W.L IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Attention: DAVID CAREY ACORD 25 (2001/08) ertlficate # 334 0 ACORD CORPORATION 1988 Tuesday, December 12, 200811;30 AM Jon Voyles 866-475-8098 p.01 'IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed, A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(e), If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A staterent on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certifioate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon revRo 25.0 (2001M) Cartifloate 0334 ACORD. CERTIFICATE OF LIABILITY INSURANCE U04s 12-12 T2006 PRODUCER THIS CERTIFICATE IS ISSUED AS' A MATTER OF INFORMATION AUTOMATIC DATA PROCESSING INS AGCY 250717 P:(877)287-1316 F:(877)287-1315 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE 308 FARMINGTON AVE FARMINGTON CT 06032 BISLOED INSURERA:Twin City Fire Ins Co INSURER B: INSURER C: DUNCAN BUSINESS SERVICES, INC. INSURER D: 169 S. MADI SON AVE. LOVELAND CO B 0 5 3 7 INSURER E: COVERAGES POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THEOLIO E 1 INDICATED. WI S A D ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IRSR TYAEOFmimAMIY.E POLICY DRAWER ADUCYEFIELTIVE POLICY EXPIRATION Ll1YlIS GENERAL UABL?Y EACH OCCURRENCE S FIRE DAMAGE (Any we Rio) $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE ❑ OCCUR MED EXP (Arty one porsciri, $ PERSONALS ADV INJURY $ GENERAL AGGREGATE S GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGO S POLICY Ll PRO El Loc AUTOMOSBE LIABLITY ANY AUTO COMBINED SINGLE LIMIT (Ea accidern) S BODILY INJURY (Per parson) $ All OWNED AUTOS SCHEDULED AUTOS . BODILY INJURY (Per accidem) S HIRED AUTOS NON -OWNED AUTOS - PROPERTY DAMAGE (Per eociderd) $ GARAGE LIABDRY AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC S ANY AUTO $ AUTO ONLY: AGO EXCESS UABIUTY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ S S DEDUCTIBLE 9 RETENTION S WORKERS COAPERGATIONAIID X WCSTATUUM - I OTH- ER A 6xPtOv6asLwBA/fv 76 WEG NT4280 01/06/06 01/06/07 EI.EACH ACCIDENT $100 000 E.L. DISEASE - EA EMPLOYEE $10 0 000 E.L. DISEASE - POLICY LIMIT 1 E500 000 OTHER DESCRA'TXRY OF OPERA71ONS40fATIDAWW CLESIEXCLtM NS ADDED BY EID°RS6141ENTIVEL011, PAOVISAWS Those usual to the Insured's Operations. rw�:n olwev a:uu nr_��cr..:un:zrm. l-m-3a.�:vl r=rara.�r�raolra v.�uun SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of Fort Collins EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE (10 DAYS FOR NON-PAYMENT) TO THE CERTIFICATE Attn : David Carey PO BOX 580 - HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Ft. Collins, CO 80522 AI?IbR!ffiD REPRESENTA77VF ACORD 25-S (7/97) 0 ACORD CORPORATION 1988 CERTIFICATE OF INSURANCE Thi t ® STATE FARM FIRE AND CASUALTY COMPANY, Bloomington, Illinois STATE FARM ❑ STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois ❑ STATE FARM FIRE AND CASUALTY COMPANY, Scarborough, Ontario ❑ STATE FARM FLORIDA INSURANCE COMPANY, Winter Haven, Florida iNSURANCt ❑ STATE FARM LLOYDS, Dallas, Texas insures the following policyholder for the coverages indicated below Name of policyholder Vicki & James Duncan Address of policyholder 169 S. Madison Avenue, Loveland, CO 80537-6500 Location of operations Description of operations Mailing Services The policies listed below have been issued to the policyholder for the policy periods shown. The insurance described in these policies is subject to all the terms exclusions, and conditions of those policies. The limits of liability shown may have been reduced by any paid claims. POLICY PERIOD LIMITS OF LIABILITY POLICY NUMBER TYPE OF INSURANCE Effective Date ; Expiration Date (at beginning of policy period) Comprehensive BODILY INJURY AND Business Liability PROPERTY DAMAGE - -------------- -- This insurance includes: -- ------ -- - ---- --- -- - ----- -- ® Products - Completed Operations ® Contractual Liability ® Underground Hazard Coverage Each Occurrence $ ® Personal Injury ® Advertising Injury General Aggregate $ ❑ Explosion Hazard Coverage ❑ Collapse Hazard Coverage Products - Completed $ ❑ Operations Aggregate El POLICY PERIOD BODILY INJURY AND PROPERTY DAMAGE EXCESS LIABILITY Effective Date Expiration Date (Combined Single Limit) ❑ Umbrella Each Occurrence $ ❑ Other j Aggregate $ Part 1 STATUTORY, Part 2 BODILY INJURY Workers' Compensation and Employers Liability Each Accident $ Disease Each Employee $ Disease - Policy Limit $ POLICY PERIOD LIMITS OF LIABILITY POLICY NUMBER TYPE OF INSURANCE Effective Date ; Expiration Date (at beginning of policy period) 106-8691-Bll-06 1999 ISUZU NPR B 8/11/06 2111107 500,000 SINGLE LIMIT 344-2454-B31-06K 1997 FORD F150 8/31/06 2/28/07 500,000 SINGLE LIMT THE CERTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURANCE AND NEITHER AFFIRMATIVELY NOR NEGATIVELY AMENDS, EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN. If any of the described policies are canceled before its expiration date, State Farm will try to mail a written notice to the certificate holder 30 days before Name and Address of Certificate Holder cancellation. If however, we fail to mail such notice, no obligation or liability will be imposed on State ADDITIONAL INSURED: Farm or its agents or representa ' es. CITY OF FORT COLLINS ATTN: DAVID CAREY - BUYER S ature of Authorized Representative 215 N. MASON STREET JKCK SUNAHARA-AGENT - 12/12/0b PO BOX 580 Title Date FORT_COLLINS,_ CO 80522-0580 - Agent's Code Stamp 558-994 a.3 04-1999 Printed in U.S.A. MILE HIGH AF�. SUNWRA 06-1529 JSOUTHEA.ST DENVER F631 notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Cam: City of Fort Collins Attn: Purchasing P.O. Box 580 Fort Collins, CO 80522 Service Provider: Duncan Business Services, Inc., Attn: Vicki Duncan 169 S. Madison Ave. Loveland, CO 80537 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, per the attached Exhibit "C"-Price Schedule, consisting of one (1) page, and incorporated herein by this reference. 6. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 7. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 8. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written SA 09/01 /06 2 consent of the City. 9. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 10. Warranty. (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. (c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whetherthe same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 11. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 12. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non - defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because SA 09/01 /06 3 of the default. 13. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 14. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 15. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. SA 09/01/06 4 17. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: A. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the 'Basic Pilot Program") in order to verify that Contractor does not employ any illegal aliens. B. Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. D. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. E. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. SA 09/01 /06 5 F. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department') made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. G. If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S. H. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. SA 09/01/06 6 CITY OF FORT COLLINS, COLORADO a municipal corporation Bye Jam sB O'Neill II, CPPO, FNIGP Dire of Purchasing and Risk Management Date: (Z. f Z 106 DUNCAN BUSINESS SERVICES, INC. U i e K f, t- It n Print Name Pf�SiQer.�' Corporate President or Vice President Date: ) c2 )aa1aaD (P ATTEST: (Corporate Seal) Corporate Secretary State of Colorado County of Larimer The foregoing instrument was acknowledged before me this December 22, 2006 by Vicki L. �f Duncan Busyfiess Sepriees, jnc. a Colorado corporation, on behalf of the expiration date) SA 09/01 /06 7 EXHIBIT A SCOPE OF SERVICES General Description: The City of Fort Collins (City) requires regular and periodic mailing services for Sales Tax Department and additional City department mail pieces. Service Provider will be required to pick- up components for Sales Tax mailings at City Sales Tax office located at 215 N. Mason in Fort Collins. Any additional mailing services required will be at the discretion of the responsible City department. Service Provider to supply all labor, equipment and facilities necessary to perform required services. Sales Tax mailings will have the City's mailing permit printed on the envelope. Co -mingling of mail with other firm's mail may be considered if is determined to be in the best interest of the City. Otherwise, the City's mail imprint is to be used. Mail that fails to qualify for carrier route rates must be submitted as a separate mailing or co -mingled for 1 st class automation rates. Sorting may be necessary on occasion. The Service Provider will be responsible for the preparation of all documentation required by the Postal Service for mailing and providing City with copy of documentation at time of billing. Regular and Periodic Services: Sales Tax Mailings: 1) Monthly Payment Returns: One (1) time annual mailing of approximately 2,500 pieces made in January. Each piece consists of: (12) personalized returns, (12) #9 return envelopes and (1) 9"x12" window mailing envelope. Vendor to collate and insert components into mailing envelope, seal, hand sequence per ZIP code, and mail using City's postage permit #1. Pick up components from City Sales Tax Office. Name and address preprinted on each return. 2) Quarterly Payment Returns: One (1) time annual mailing of approximately 2,500 pieces made in January. Each piece consists of: (4) personalized returns, (4) #9 return envelopes and (1) 9"x12" window mailing envelope. Vendor to collate and insert components into mailing envelope, seal, hand sequence per ZIP Code, and mail using City's postage permit #1. Pick up components from Sales Tax Office. Name and address preprinted on each return. 3) Annual Payment Returns: One (1) time annual mailing of approximately 5,000 pieces made in November. Each piece consists of: (1) 8-1/2" x 11" return, (1) #9 return envelope and (1) 9"x12" window mailing envelope. Vendor to insert components into mailing envelope, seal, hand sequence per ZIP code, and mail using City's postage permit #1. Pick up components from City Sales Tax Office. Name and address preprinted on each return. Possible Additional Mailing Services: 1) Miscellaneous Sales Tax and other City Department Mailings: Self -mailing brochures, letter cards and letters at department's discretion. E7 EXHIBIT B INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. 71