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Home My WebLink About406009 REAL GIS INC - PURCHASE ORDER - 6608081Date: 12/18/06 ,r City of Fort Collins Page Number: 1 City of Fort Collins Purchase Order Number: 6608081 uelivery uate: 12/1=6 Buyer: O'NEILL,JAMES Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Note: Line Qty/Units Description Extended Price 1 1 lot 7,800.00 On-line Mapping per proposal dated 12/1/06 a.ny ui rori %,9niny uirecror or vurcnasmg and Risk Management This order is ft1halid over $2000 unless signed by James B. O'Neill II, CPPO, FNIGP City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 Total $7,800.00 City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Online Property Mapping and Search Tool Presented to: Mike Freeman City of Fort Collins, Colorado December 1, 2006 CCINFIDENTIAI ReaIGIS Overview ReaIGIS, Inc. provides "GeoMarketing" expertise by applying Geographic Information System (GIS) technology to the Real Estate industry through web -based mapping, visualization, demographics, data integration and other state-of-the-art location -based technology solutions to meet the business and marketing needs of the Real Estate professional. ReaIGIS is located at 2627 Redwing Road, Suite 100 in Fort Collins Colorado, approximately one hour north of Denver. Founded in 2005, the company is a wholly owned subsidiary of New Century Software, Inc. ReaIGIS was founded with the assistance of individuals from the Northern Colorado High - Tech Network. ReaIGIS has formed partnerships with NorthernColoradoRentals.com, AirPhotoUSA, I -Cubed and CraneDigital. The ReaIGIS web site is www.realciis.com. Project Background The City of Fort Collins has recently launched an updated and more comprehensive public web site. One of the goals of the new site is to attract new and expanding businesses to the area and provide them with the information they need about available properties in the area as well as other pertinent information. In order the meet these goals, the City has decided that in addition to the current information available on the site, it would like to include an online property search tool that would be available to the public. The proposed new mapping functionality will be based on a Google Map and Google Earth interface (with ESRI Technology operating in the background) and it will incorporate information on available properties (both undeveloped and possible redevelopment spaces), infrastructure, zoning, land parcel data, demographics and so on. ReaIGIS proposes to work with the City of Fort Collins on the implementation of this enhancement to the site. The project will be broken into several phases to ensure a successful realization of the final goals. Each phase will build upon the previous and enhance the functionality and information available on the site. Project Description Phase 1 — Basic HTML Web Mapping During this phase of the project, ReaIGIS will incorporate a Google Map -based web page onto the Fort Collins web site so that visitors can view undeveloped land that is for sale at major intersections along the I-25 corridor. The new page will use a Google Map interface utilizing the street data and aerial photography that is available from Google and a grid -view listing of the property attributes. The objective of this phase is to the get the information onto the web site in a quick, efficient and easy to use tool. C ONFIDENTIA! Tasks and Deliverables: ■ Acquire list of properties to highlight ■ Procedure for integrating mapping site into the City's existing site. ■ Schedule outline for Phase 1 and subsequent phases ■ HTML web link containing custom Google Map interface with selected property data incorporated and custom pop-up bubbles to display relevant information ■ Polygon outline of property Phase 2 — Search Tool Google Man Placemarks and Red Hen Video Working in conjunction with information contained in the Buildable Land Inventory maintained by the City of Fort Collins, the City will provide a more detailed list of all the properties they wish to display on the mapping page. The interface of the web page will be enhanced to allow users to perform searches for properties based on specific criteria. The searchable criteria will be based on the information available for each property but, typically it will include option such as price, acreage, utility access, zoning, etc. In addition to the functionality available in the Search tool, ReaIGIS will also incorporate a series of placemarks in Google Map of points of interest in Fort Collins. These placemarks will appear permanently in the Google Map interface. Placemarks may include office parks, clean energy businesses, schools, and other points of interest relating to city economic development. Finally, ReaIGIS will work in conjunction with Red Hen Systems to create a series of videos that will be available for viewing and download on from the Google Map interface. Red Hen has agreed to provide limited video for selected sites at no cost. Pricing for future Red Hen video will be provided upon completion of Phase 2. Tasks and Deliverables ■ Acquire list of additional properties for display (possible link to NCCAR database) ■ Establish property search criteria ■ Establish procedure for acquiring updated property data ■ Obtain list of points of interest in Fort Collins ■ Create database of placemarks and custom Google Map file ■ Identify key areas for Red Hen video • Create link for downloading/displaying Red Hen video Phase 3 — Gooale Earth Interface In addition to working with Google Map, ReaIGIS proposes that a Google Earth interface be incorporated where users can export the selected available properties for display in Google Earth. This would allow users to perform real time 3D viewing of the available properties and the area surrounding Fort Collins. Tasks and Deliverables ■ Create custom placemarks for demonstrating key locations in Fort Collins • Create custom "bubbles" to display information about properties Cr(- Rea ISIS CONFIDENTIAL • Create link to Google Earth to display available properties and other relevant data ■ Overlay updated aerial photography for Fort Collins area Phase 4 - Addition of Other Data Lavers into Mapping Interface Using a combination of Google Maps and ESRI ArcGIS Server technology, ReaIGIS will incorporate selected layers of the City's GIS data into the web mapping interface. During this phase GIS data sources will be identified and logistics will be established for the delivery and storage of required data. It is assumed that only data available from the City of Fort Collins will be used in this project. ReaIGIS will work in conjunction with the web developers and GIS manager at the City to ensure a seamless integration of the GIS data with the web site. Shapefiles obtained from the City that demonstrate the location of things such as schools, utility lines, roads, zoning boundaries, parcel information, traffic counts and so, will be added to the map as required. Users will be able to turn on and off these additional layers in order to obtain a more comprehensive view of the location of the available properties. Finally, using aerial photography from the City, ReaIGIS will overlay and enhance the current imagery available in Google Map/Google Earth for the Fort Collins area. Tasks and Deliverables ■ Obtain updated aerial photography from the City ■ Obtain desired shapefiles/geodatabase files from the City • Create custom interface in Google Map to allow for the selection of data layers • Resize and resample imagery into preset tile sizes for incorporation into Google Map Phase 5 - Property Data Entry Form In the final phase of the project, ReaIGIS will implement a data entry mechanism that staff at the City of Fort Collins can use to enter available property data. This form will allow users to enter a wealth of information about all available properties in the City including photos, comments, pricing, etc. This form is currently in development and will be ready for implementation in Q1 2007. Proiect Team The ReaIGIS project team will be comprised of the following key members: • Project Manager - Erin Brook, ReaIGIS • GIS Consultant - Ron Brush, ReaIGIS • GIS Analyst III - Rich Henry, ReaIGIS • Software Developer - Michael Roy, ReaIGIS As required, additional software development, database design and or system administration resources will be seconded from New Century Software to complete the project. CONFIDENTIAL Assumptions The following assumptions have been made for the project: • The data required for the project will be provided by the City of Fort Collins • We will work closely with the City's web developers to ensure the site conforms to the City's standards • All project due dates are dependent on relevant feedback and data being delivered to ReaIGIS in a timely manner. Project Schedule ReaIGIS proposes to begin work on the project on January 3rd, 2007. Phase 1 will be completed within three weeks of the start date. All other phases will begin upon approval by the client. Project Cost ReaIGIS proposes to perform this project on a time and materials basis. The following costs are based on our current understanding of the project scope requirements and deliverables as described in this document. A change order will be issued for items that fall outside of the scope of this project. Change orders will be incorporated into this project only upon authorized approval from The City of Fort Collins. An invoice will be submitted monthly and a final invoice upon completion and acceptance. ReaIGIS will commence work on the project within one week of approval from the client. Pr�,`tct Yltcfrk sse/Tsslc atr +ram#ar Es#i ted :Caws#* Phase 1 - Basic HTML Mapping Programmer Project Manager $2 800 Phase 2 - Search Tool and GM Placemarks Programmer Project Manager $2,200 Phase 3 - Google Earth Sr. GIS Consultant Project Manager $2,800 Phase 4 - Other Data Programmer GIS Analyst II Project Manager TBD Phase 5 - Data Entry Form TBD TBD TOTAL, (work) $7rE#it races oo not incwae appiicame taxes {rr ReaIG]".� p.3ce 5 CONFIDENTIAL Appendix A RealGIS, Inc. Hourly Rate Schedule Effective January 1, 2006 All rates are listed in US Dollars Data Technician $48 GIS Analyst I $56 GIS Analyst II $64 GIS Analyst III $72 Programmer $86 Senior Programmer $100 Project Coordinator $64 Project Leader $72 Project Management $104 Sr. GIS Consultant $120 Secretarial $36 Other Expenses • Travel, including rental cars, meals and hotel accommodations, will be billed at the direct cost without markup. • Mileage will be billed at $0.39 or the current government mileage rate. Expenses including priority mail, bulk copying, binding, etc. will be billed at direct cost without markup. Third -party purchases will be billed at direct cost plus 15%. P ReaIG