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HomeMy WebLinkAboutRESPONSE - RFP - P1037 SOUTHRIDGE RESTAURANT/SNACK BAR CONCESSIONAIRE (26)CITY OF FORT COLLINS CULTURAL, LIBRARY, AND RECREATIONAL SERVICES GOLF DIVISION SUBJECT: Policy Statement on Golf Staff Usages at City Golf Courses PURPOSE: Establish and Amend Procedures and Guidelines for Eligible Golf Division Staff for Usage of City Golf Courses and Golf Carts EFFECTIVE: July 1, 1995 (Amended January 1, 1998; January 1, 2002; October 1, 2003; and August 1, 2006) Cultural, Library, and Recreational Services staff who work within the Golf Division are eligible for discounted usage of City golf courses and City golf carts as follows: 1. All Golf employees, whether paid or unpaid volunteers, who currently work within the City Golf Division, or are between work seasons, are covered by this policy. This includes both permanent and hourly/seasonal City of Fort Collins Golf employees, employees who are employed by the Golf Professionals, and primary employees employed by the Restaurant/Snack Bar Concessionaires. These employees may play rounds of golf and may use City golf carts and pay discounted fees, as appropriate. 2. Golf Play Usage shall be as follows: (a) Employees who normally work 30 hours or more per week have no restriction on the number of discounted rounds of golf played per week at the specific golf course where they work. Employees who normally work 29 hours or less per week are limited to up to two (2) discounted rounds of golf played per week, or up to 10 discounted rounds of golf per calendar month at the specific golf course where they work, per specific site policies, or as approved by the Manager of the Golf Division on a per site basis. All employees, however, will pay normal league or tournament fees to participate in leagues or tournaments, unless exempted by the Manager of Golf. (b) Employees may play one (1) discounted round of golf per month at both of the other two courses where they do not work. However, if practicing for a City sponsored or co-sponsored tournament to be played at the other golf course(s), employees may play discounted practice rounds of golf at the other course(s) within their regular number of rounds allowed per week one week prior to the tournament. The employee's supervisor is responsible for notifying the host Golf Professional. (c) Employees are allowed to make advance tee time reservations or be a part of someone else's reservation utilizing the same tee time reservation procedure approved for all golfers, however, we should strive to not replace full fee paying golfers. Employees will register as "staff," noting 9 or 18 holes, and may also be asked to sign a log book provided by the Golf Professional for management purposes. (d) All Golf employees will pay the appropriate City Surcharge Fees to play golf. 3. Golf Cart Usage shall be as follows: (a) Full Time/Hourly City Employees, and contractual supervisory employees, as defined by the Manager of the Golf Division, who normally work 30 hours or more per week, may use golf carts at no charge at the course where they work during weekday Non-Prime Time only, if a reasonable number of golf carts are available as per the judgement of the Golf Professional. For Prime Time, weekends, holidays, city sponsored or co-sponsored tournaments, leagues, or at the other two courses where they do not work, golf carts may be rented by the employee at 50 percent of the Regular 9 or 18 hole rates, if a reasonable number of golf carts are available, per the judgement of the Golf Professional. Non- employees riding with an employee will pay their full 50 percent share or the other one-half balance of the appropriate golf cart rental rate at all times. Two employees riding together pay only one fee. (b) Part Time/Seasonal city employees, as defined by the Manager of the Golf Division, who normally work 29 hours or less per week, may rent golf carts at 50 percent of the Regular 9 or 18 hole rates at all times at the course where they work, if there are a reasonable number of golf carts available as per the judgement of the Golf Professional. Non-employees riding with an employee will pay their full 50 percent share or the other one-half balance of the appropriate golf cart rental rate at all times. Two employees riding together pay only one fee. (c) Two employees (in a group of two, three, or four players) who get free or discounted golf carts, should ride in one golf cart together, as two free or discounted golf carts should not be taken. (d) All employees may use a golf cart free of charge at all times at the course where they work if they are also policing the course, observing course conditions, rangering, or as per the judgement of the Golf Professional. All employees who use a golf cart free of charge or at a discount rate will be expected to pick up trash on the course, report any problems, and generally "marshall" while on the course. The above policy statements are subject to change at any time and are not to be considered as guarantees, nor are they to be considered as a form of direct or indirect compensation. Any abuse of these privileges may result in the loss of future privileges.