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HomeMy WebLinkAbout109881 DICKINSON ELECTRIC - CONTRACT - BID - 6009 ELECTRICAL SERVICESn SERVICES AGREEMENT WORK ORDER TYPE Electrical Services -- Dickinson Electric THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and DICKINSON ELECTRIC, Inc., hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Services to be Performed a. This Agreement shall constitute the basic agreement between the parties for services. The conditions set forth herein shall apply to all services performed by the Service Provider on behalf of the City as generally described in the Scope of Service, attached hereto as Exhibit "A", consisting of one (1) page, incorporated herein by this reference, and particularly described in Work Orders agreed upon in writing by the parties from time to time. Such Work Orders, a sample of which is attached hereto as Exhibit "B", consisting of one (1) page, and incorporated herein by this reference, shall include a description of the services to be performed, the location and time for performance, the amount of payment, any materials to be supplied by the City and any other special circumstances relating to the performance of services. The only services authorized under this agreement are those which are performed after receipt of such Work Order, except in emergency circumstances where oral work requests may be issued. Oral requests for emergency actions will be confirmed by issuance of a written Work Order within two (2) working days. b. The City may, at any time during the term of a particular Work Order and without invalidating the Agreement, make changes within the general scope of the particular services assigned and the Service Provider agrees to perform such changed services. 2. Changes in the Work The City reserves the right to independently bid any services rather than issuing work to the Service Provider pursuant to this Agreement. Nothing within this Agreement shall obligate the City to have any particular service performed by the Service Provider. 3. Time of Commencement and Completion of Services The services to be performed pursuant to this Agreement shall be initiated as specified by each written Work Order or oral emergency service request. Oral emergency service requests will be acted upon without waiting for a written Work Order. Time is of the essence. 4. Contract Period This Agreement shall commence January 1, 2007, and shall continue in full force and effect until December 31, 2007, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties. The Denver - Boulder CPI-U as published by the Colorado State Planning and Budget WOSA 09101106 1 12/08/2006 09:58 FAX 19706636801 ALBRECHT INS Q 001 ACORD CERTIFICATE OF LIABILITY INSURANCE DATE IMS111" 6 1 2=2 "00 � 0 -- k 9OF IN -f"f THIS CWnMATE 8 SSUFD AS A MATT R INFORNIATIO PRODUM ONLY AND CONFERS No RIGHTS UPON THE CERTIFICATE ALBRECHT INSURANCE AGENCY HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 525 N DENVER AVE. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE LOVELAND, CO 80537 970-669-4469 ------ INSURERA: MID CENTURY INSURANCE COMPANY INSURED DICKINSON ELECTRIC INSURER 8: ------- — --------- 11 . . . . ....... . .... .. . ...... ... .... 1175 E 2ND ST INSURER C ------- ...... LOVELAND, Co 80537 INSURER 0. 1970-669-1389 INSURER E %,uvcr%R%xr.j THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED To THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED' OR MAY PERTAIN, THE INSURANCE AFFORDED By THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED By PAID CLAIMS -aCy- AD OWMt LIMITS WfF POLICY F DATE IMMMWM L EACHOCCURRENCE sl" 000 , 000 0111HERAL LIABILITY I I I - 1--l- - ... ... . .... .. FIRE DAMAGE (AW OAS Ere)._ .. ...... .. $1 00 X COMAIIERCIALGENERALLIABfUTY . . .. .. ... CLANdSMADLE 1*1 OCCUR AED EW (Anft pamm) --.. -1-1 l--y o-.-----.-- s5,000 — A 04597 82 25 11-15-05 11-15-06 PERsoN& & Aov wjuRy $1,000,000 GENERAL AGGREGATE s2 , 000-c900 ......... . .... - -111-11-1 GENt AGGREGATE L%NTAPPLIES PER PRoDucTs - comAop AaG s2,000 000 ric, POLICY F7 WT Ewc AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT s fEa acovem) 1,000,000 ANYAUTO ------ .. .... _j7 ALL OWNED AUTOS i OWLYROURY SCHEOULEDAUrOS ?Perpemo) X HPREDAUTOS 04597 82 25 11-15-06 11-15-07 BOD(LYINJURY (paramdem) NO"VWED AUTOS PROPERTYDAMAGE 3 rl(pprooddefty GARAGE LIABILITY AUTO ONLY -EA ACCIDENT 1-1-1- .............. 1.1-1111, ............ . .. s ..... ... ANYAUTO EA ACC OTHER rHAN 1-I.— $ .......... ........ . . F1 AUTO ONLY AGG $ EXCESS LIABILITY EACH OCCURRENCE s AGGREGATE E. 0 . A TE--- .. ....... OCCUR, C"fMSMADE DEDUCTIBLE s RETENTION WORKERS COMPENSATION AND X TA ol U ..... .. . . . ....... ...... . . ..... EMPLOYERS' LIABILITY N0408 75 16 iO4-01-06 04-01-07 E.L EACH ACCIDENT lE-L.OlSE4SE-EAEWLOVSE $100,000 A $100,-000 ----- . .... . .. ELVISSASE-POLICYLIMT 155001000 OTHER OEKNPnON OF OPERAIXIMMOCATONSVISICLESIEXCUMPONS; ADDED BY SMOORSEMIONTISPECIAL PROVISIONS ELECTRICAL CONTRACTOR CERTIFICATE HOLDER IS AN ADDITIONAL INSURED AS PER ENDORSEMENT #BP 04 50 01 97 ATTACHED TO POLICY NUMBER 04597 82 25. CERTIFICATE HOLDER I X I ADDITIONAL INSURED: INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION CITY OF FT COLLINS DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 15 oAvs worriat 215 N MASON ST NOTICE TO THE CERT*ICATX HOLDER NAMED TO THE LEFT, BUT FAILUIRETO 00 90 SHALL FT COLLINS, CO 80522 W .A"kNo OBLIGATION OR LIABILITY OF MY KIND UPON THE INSURER, IT$ AGENTS OR 970-2216707 4MMEBOWATIVFS. A PURCHASING DEPT ACORD 25-S (7" Office will be used as a guide. Written notice of renewal will be provided to the Service Provider and mailed no later than sixty (60) days prior to contract end. 5. Delay If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without is fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 6. Early Termination by City/Notices Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be mailed at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following address: City Service Provider City of Fort Collins Purchasing Dickinson Electric, Inc. PO Box 580 1175 E 2nd Street Fort Collins, CO 80521 Loveland, CO 80537 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the termination date, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 7. Contract Sum This is an open-end indefinite quantity Agreement with no fixed price. The actual amount of work to be performed will be stated on the individual Work Orders. The City makes no guarantee as to the number of Work Orders that may be issued or the actual amount of services which will in fact be requested. 8. Payments a. The City agrees to pay and the Service Provider agrees to accept as full payment for all work done and all materials furnished and for all costs and expenses incurred in performance of the work the sums for hourly labor rate and material costs, with markups, as follows: Normal hours: Journeyman $ 35.13 per hour Overtime hours: Journeyman $ 40.96 per hour Normal hours: Apprentice $ 14.68 per hour Overtime hours: Apprentice $ 16.15 per hour Normal hours shall be: 8:00am to 4:30pm, Monday through Friday Material markup: 7.9% for job materials costing less than $500 5.9% for job materials costing more than $500 WOSA 09/01/06 2 b. Payment shall be made by the City only upon acceptance of the work by the City and upon the Service Provider furnishing satisfactory evidence of payment of all wages, taxes, supplies and materials, and other costs incurred in connection with the performance of such work. 9. City Representative The City's representative will be shown on the specific Work Order and shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the work requested. All requests concerning this Agreement shall be directed to the City Representative. 10. Independent Contractor It is agreed that in the performance of any services hereunder, the Service Provider is an independent contractor responsible to the City only as to the results to be obtained in the particular work assignment and to the extend that the work shall be done in accordance with the terms, plans and specifications furnished by the City. 11. Personal Services It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the city. 12. Acceptance Not Waiver The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights under the Agreement or of any cause of action arising out of the performance of this Agreement. 13. Warranty a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. C. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformance in design, materials and workmanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformance, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 14. Default Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 15. Remedies In the event a party has been declared in default, such defaulting party shall be allowed a period WOSA 09/01/06 3 of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 16. Binding Effect This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representative, successors and assigns of said parties. 17. Indemnity/Insurance a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever, brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. C. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit "C", consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, 215 Mason, 2"d Floor, Fort Collins, Colorado 80524, one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the city. 18, Entire Agreement This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 19. Law/Severability This Agreement shall be governed in all respect by the laws of the State of Colorado. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction such holding shall not invalidate or render unenforceable any other provision of this Agreement. 20. Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: A. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and WOSA 09/01/06 4 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to verify that Contractor does not employ any illegal aliens. B. Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. D. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. E. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. F. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. G. If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S. H. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. WOSA 09/01/06 5 THE CITY OF FORT COLLINS, COLORADO By: �rj, ames . O'Neill II, CPPO irector of Purchasing & Risk Management Date: )mil12 /0 a DICKINSON ELECTRIC, Inc. By: j'(,,/" /� f< Robert L. Parker, Vice President Date: ab 2 Zo ATTEST: 41�11" 6 U 0� Q &A (Corporate Seal) Corp • rate Secretary WOSA 09101106 6 Exhibit A: Scope of Service Service Provider will perform experienced electrical work to include repair, maintenance, demolition and new installation on commercial City buildings and various other City facilities. The contractor will occasionally be required to work non-traditional hours, ie. hours other than 8:00 A.M. to 5:00 P.M., Monday through Friday, and weekends. The City of Fort Collins expects quality work which may exceed minimum industry standards. Needed services during the contract period will be requested through issuance of work orders. There is no guaranteed minimum amount of services to be ordered. No work order exceeding $50,000 will be issued. The City reserves the right to supply any or all materials. 1. Service Provider to: A. Provide normal services as established in the work order. Provide emergency or urgently requested services within two (2) hours of request. B. Maintain insurance levels and provide bonding as required in the agreement. C. Provide an after normal work hours phone number to be used by the City to request emergency or urgently needed services. D. Clean-up the job site at the end of each day and at work completion. E. Obtain any needed permits for repair or installation work. F. Provide proof of personnel qualifications, to include but not limited to: copies of licenses, school certificates, letters of reference, etc. G. Maintain adequate and sufficient equipment to perform quality services. 2. Work Order Procedure: A. All job estimates must be submitted on a unit price basis consistent with the prices established in the Agreement, part 8, Payments. B. Contractor will invoice for all jobs completed on a unit price basis with the prices established in the Agreement, Part 8, Payments, including appropriate mark up on materials, if any. Material invoices must be included with the billing invoices. C. Work order number must be included on the billing invoices. WOSA osiovos 7 Exhibit B: Work Order Form WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN the CITY OF FORT COLLINS and DICKINSON ELECTRIC DATED: January 1, 2007 Work Order Number: Purchase Order Number: Project Title: Commencement Date: Completion Date: Maximum Fee: (time and reimbursable direct costs): Project Description: Scope of Services: Service Provider agrees to perform the above services and those set forth on the attached forms in accordance with the terms and conditions contained herein and in the Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Services Agreement shall control. The attached forms consisting of consisting of (_) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. Service Provider: By: Date: City of Fort Collins: Submitted By: Project Manager Date: Approved by: Director of Purchasing & Risk Management (if over $30,000.) Date: 8 Exhibit C: Insurance Requirements 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement" "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insured on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverage shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. �tl