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HomeMy WebLinkAboutRFP - P1027 MASON TRANSPORTATION CORRIDOR TRAIL GRADE-SEPARATED CROSSING (4)Administrative Services Purchasing Divison 215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com REQUEST FOR PROPOSAL P1027 Mason Transportation Corridor Trail Grade-Separated Crossing The City of Fort Collins is requesting proposals from a consulting firm or team to address the tasks necessary to provide the City with conceptual planning, preliminary and final engineering design, and construction engineering services for the Mason Transportation Corridor (MTC) bicycle/pedestrian trail grade-separated crossing of the Burlington Northern Santa Fe (BNSF) railroad tracks near the University Mall/Natural Resources Research Center (NRRC) campus. Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), August 3, 2006. Proposal No. P1027. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager Kathleen Bracke (970) 224-6140 or Mike Herzig (970) 221-6605. Questions regarding proposals submittal or process should be directed to John D. Stephen, CPPO, CPPB, Senior Buyer (970) 221-6777. The Department has determined the contract goal for UDBE participation in this Contract will be met with certified UDBEs who have been determined to be underutilized on professional services contracts. The UDBE goal for this project has been established as follows: Professional Services Consultants and/or Subconsultants: 10 Percent A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the BuySpeed Webpage, https://secure2.fcgov.com/bso/login.jsp 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management 2/9/00 REQUEST FOR PROPOSAL City of Fort Collins Mason Transportation Corridor Trail Grade-Separated Crossing The City of Fort Collins is requesting proposals from a consulting firm or team to address the tasks necessary to provide the City with conceptual planning, preliminary and final engineering design, and construction engineering services for the Mason Transportation Corridor (MTC) bicycle/pedestrian trail grade-separated crossing of the Burlington Northern Santa Fe (BNSF) railroad tracks near the University Mall/Natural Resources Research Center (NRRC) campus. The successful firm/team will address all of the tasks, issues, and deliverables in their proposal, possess the requisite skills necessary to complete the project on time and within the established budget, and be motivated to work with staff, citizens, and governing bodies to accomplish the goals and objectives associated with this project. The budget for this project is sufficient to cover the costs to perform the tasks necessary to complete this project. Tasks include, but are not limited to, those outlined in the Section III. Scope of Work. I. Introduction The City of Fort Collins is seeking professional consulting services to plan and design the Mason Transportation Corridor (MTC) Trail Grade Separated Crossing of the Burlington Northern Santa Fe (BNSF) railroad tracks at the University Mall/NRRC campus. This project is intended to provide a safe and direct crossing for pedestrians and cyclists to connect to/from the MTC trail and the adjacent businesses, employment centers, and neighborhoods. This project is funded by a grant from the North Front Range Metropolitan Planning Organization (NFR MPO), Colorado Department of Transportation (CDOT) and the Federal Highway Administration (FHWA). II. Consultant Selection Process & Anticipated Project Timeline ♦ RFP Submittal – August 3, 2006 ♦Selection of up to 3 qualified consulting firms/teams – August 16, 2006 ♦Conduct Interviews – week of August 28th ♦Select, Qualify, & Notify Consultant – week of September 4th ♦Complete Consultant Contract Negotiations – by September 29, 2006 ♦Project Planning & Conceptual Design – October 2006 to January 2007 ♦Preliminary & Final Engineering – January 2007 to December 2007 2/9/00 ♦Right-of-Way Acquisition – July 2007 to June 2008 ♦Construction – July to December 2008 III. Scope of Work The following is an outline of a general scope of work. The consultant firm/team should expand each of the tasks listed below. Additional tasks that the consultant firm/team determines necessary to assure a good product should be added to this list. ♦ City survey crews will be available to do all surveying needed by the consultant, however, the consultant will include surveying needs in their proposal in the event the City crews are unavailable. ♦ Document/compile existing conditions for the project area. City will provide electronic files of aerial mapping for the project area, as well as data from the Mason Transportation Corridor Master Plan (2000) & Alternatives Analysis report (2004) and other available data/informational sources. ♦ Develop project plans for an for an engineered design along with supporting information and other required documents to support the design and/oras needed for construction in order to complete the MTC trail grade separated crossing project based upon the latest requirements and guidelines found in the following City documents as well as CDOT plan and specification requirements and other national publications (ex. AASHTO, ITE, MUTCD, etc.): 1. City of Fort Collins “Larimer County Urban Area Street Standards” 2. City of Fort Collins “Design Guidelines for Grade-Separated Pedestrian, Cyclist, and Equestrian Structures” 3. City of Fort Collins “Mason Transportation Corridor Master Plan & Alternatives Analysis report” 4. The BNSF, Colorado Public Utilities Commission (PUC) and Federal Railway Administration (FRA) requirements. ♦ Develop and maintain a project schedule. ♦Project deliverables will include: 1. Concept design plan MTC trail underpass and/or overpass. Plan detail shall be of a sufficient level to create conceptual level cost estimates, including alternate options for connections to MTC trail and adjacent properties (NRRC and Whole Foods/University Mall) as well as to analyze environmental and private property impacts and other constraints and opportunities. 2. Conceptual level cost estimates for alternate options as well as final cost estimate for the selected alternative. 2/9/00 3. Complete preliminary and final design plans and specifications in accordance with City and CDOT requirements, including environmental documentation and any preparation of any necessary permits. 4. Rights-of-Way acquisition and coordination assistance with the BNSF Railway Company. 5. Bidding/construction management assistance, including the completion of as-built plans. 6. Assist City staff with the development and implementation of a public involvement process, including potentially affected interests such as multiple City departments, City’s Transportation Board, City Council, the Colorado Department of Transportation, Federal Highway Administration, BNSF Railway Company, area property/business owners and residents, and bicycle/pedestrian advocacy groups. This process will need to be supported, at a minimum, by graphics (display boards, electronic renderings, maps, & other visual materials), public mailings, presentation materials, press releases/media materials and attendance at public meetings. ♦Provide information on your firm/team availability and experience with recent local agency and/or CDOT projects similar to the MTC Trail Grade Separated Crossing. This project contract will include several phases: 1. Planning & Conceptual Design (October 2006 to January 2007) 2. Preliminary & Final Engineering (January 2007 to December 2007) 3. Right-of-Way Acquisition and Construction Management assistance (July 2007 to December 2008) 2/9/00 IV. Review and Assessment Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING FACTOR QUALIFICATION STANDARD 3.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? 1.0 UDBE Is the primary firm a UDBE or has the primary firm submitted UDBE participation that meets or exceeds UDBE goal for the project? 2/9/00 Reference evaluation (Top Ranked Firm) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? 2/9/00 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and _____, [insert either a corporation, a partnership or an individual, doing business as____________], hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of _____ (_____) page[s], and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of _____ (_____) page[s], and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within _____ (_____) days following execution of this Agreement. Services shall be completed no later than _____. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: 2/9/00 Professional: City: With Copy to: In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of ___________. 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of _____ ($_____) plus reimbursable direct costs. All such fees and costs shall not exceed _____ ($_____). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing 2/9/00 the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: _____ Reimbursable direct costs: _____ with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed _____ ($_____). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City-verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing 2/9/00 accurate information on the project as constructed. Drawings shall be of archival, prepared on stable mylar base material using a non-fading process to provide for long storage and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 2/9/00 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 2/9/00 17. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "_", consisting of _____ (_____) page[s], attached hereto and incorporated herein by this reference. THE CITY OF FORT COLLINS, COLORADO By: _________________________________ James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: ______________________________ ATTEST: _________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] Doing business as ____[insert name of business] By: __________________________________ Title: _______________________________ CORPORATE PRESIDENT OR VICE PRESIDENT Date: _______________________________ ATTEST: _________________________________ (Corporate Seal) Corporate Secretary