HomeMy WebLinkAboutBID - 6002 EXTERIOR WINDOW CLEANING (2)CITY OF FORT COLLINS
INVITATION TO BID
BID 6002
t n offia�s Exterior Window Cleaning Services
61D OPENING: 2:30 p.m. (our clock), November 3, 2006
The City of Fort Collins is soliciting bids for Exterior Window Cleaning Services.
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid pro�osal and/or contract documents. If delivered, they are to be
sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 2:30 p.m. (our clock), November 3,
2006.
Questions concerning the scope of the bid should be directed to Project Manager Joan Barrie, (970)
221-6592.
Questions regarding bid submittal or process should be directed to James R. Hume, CPPO Senior
Buyer (970) 221-6776.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
https://secure2.fcqov.com/bso/login.'si).
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter
into contract or honor the purchase order will be cause for removal of supplier's name from the City
of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
215 North Mason Street 9 2ntl Floor • P.O. Box 580 * Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 www.feLov.coni
17. Prohibition Against Employing Illegal Aliens This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery
of a specific end product other than reports that are merely incidental to the performance of
said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and
agrees that:
A. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal
alien; and
2. Contractor has participated or attempted to participate in the basic
pilot employment verification program created in Public Law 208,
104th Congress, as amended, and expanded in Public Law 156,
108th Congress, as amended, administered by the United States
Department of Homeland Security (the 'Basic Pilot Program") in
order to verify that Contractor does not employ any illegal aliens.
B. Contractor shall not knowingly employ or contract with an illegal alien
to perform works under this Agreement or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor
shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot
Program and shall in writing verify same every three (3) calendar
months thereafter, until Contractor is accepted or the public contract
for services has been completed, whichever is earlier. The
requirements of this section shall not be required or effective if the
Basic Pilot Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to
undertake pre -employment screening of job applicants while this
Agreement is being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing
work under this Agreement knowingly employs or contracts with an
illegal alien, Contractor shall:
1. Notify such subcontractor and the City within three days that
Contractor has actual knowledge that the subcontractor is
employing or contracting with an illegal alien; and
Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the
illegal alien; except that Contractor shall not terminate the contract
with the subcontractor if during such three days the subcontractor
provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
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F. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the
course of an investigation that the Department undertakes or is
undertaking pursuant to the authority established in Subsection 8-17.5-
102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the
duties imposed by Subsection 8-17.5-102, C.R.S. the City may
terminate this Agreement. If this Agreement is so terminated,
Contractor shall be liable for actual and consequential damages to the
City arising out of Contractor's violation of Subsection 8-17.5-102,
C.R.S.
H. The City will notify the Office of the Secretary of State if Contractor
violates this provision of this Agreement and the City terminates the
Agreement for such breach.
THE CITY OF FORT COLLINS, COLORADO
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
Professional
By:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
Corporate Secretary
(Corporate Seal)
SA 10/97
Exhibit B
Insurance Requirements
The Service Provider will provide, from insurance companies acceptable to the City,
the insurance coverage designated hereinafter and pay all costs. Before
commencing work under this bid, the Service Provider shall furnish the City with
certificates of insurance showing the type, amount, class of operations covered,
effective dates and date of expiration of policies, and containing substantially the
following statement"
"The insurance evidenced by this Certificate will not be cancelled or materially
altered, except after ten (10) days written notice has been received by the City of
Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance
from any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as
additional insured on the Service Provider's general liability and automobile liability
insurance policies for any claims arising out of work performed under this
Agreement.
2. Insurance coverage shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and
automobile liability insurance as will provide coverage for damage claims of
personal injury, including accidental death, as well as for claims for property
damage, which may arise directly or indirectly from the performance of work
under this Agreement. Coverage for property damage shall be on a "broad
form" basis. The amount of insurance for each coverage, Commercial
General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider
shall be responsible for any liability directly or indirectly arising out of the
work performed under this Agreement by a subcontractor, which liability is
not covered by the subcontractor's insurance.
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Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject
any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or
is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after
,the bid opening.
Jam s B. O'Neill Il, CPPO, FNIGP
ctor of Purchasing and Risk Management
CITY OF FORT COLLINS
INVITATION TO BID
Bid # 6002
EXTERIOR WINDOW CLEANING SERVICES
The City of Fort Collins is soliciting bids for Exterior Window Cleaning Services.
OBJECTIVES
• Select one vendor to perform exterior window washing for designated City properties
• Bid will be awarded based on the lowest "Grand Total" amount received from the lowest
Responsible and Responsive Bidder
SCOPE OF WORK - General
• Contract period will be for one year from the date of contract award. The contract may
be renewed for an additional one (1) year period, up to a maximum of four (4) such
renewal periods.
• The enclosed spreadsheet indicates the address of the City building to be cleaned, and
the frequency it is to be done. Vendor will fill out the price per cleaning for that building,
and extend it by the frequency of cleanings requested to arrive at the Yearly Total for
each location.
• The enclosed Location Maps give the vendor an overview of the location of the
addresses within the City.
VENDOR QUALIFICATIONS
• Must have 5 years experience cleaning exterior windows on commercial buildings.
• Must have previously operated a boom hoist.
• Must have references of previous work completed.
• Must have proof of liability insurance and workman's comp. coverage.
• Vendor cannot have a care, custody, and control exclusion in their liability insurance.
Vendor must include a copy of their policy to the City with their bid.
SA 10/97
City of Fort Collins Scope of Work Bid # 6002
Exterior Window Cleaning
Print
Map #
BUILDINGS I Freq. ADDRESS IPERCLEANING YEARLY TOTAL
B 31
CITY HALL
4
300 LAPORTE
B 33
LINCOLN CENTER:
417 W. Magnolia
Exterior windows 1st flr. - in and out - no door glass
12
Exterior windows - 2nd fir.- in and out
4
B 36
OPERATION SERVICES
2
117 N. MASON
A 22
SENIOR CENTER
2
1200 RAINTREE
A 10
STREETS:
1625 Ninth St.
Adm area - all glass in and out
4
All other glass in and out
2
B 28
*215 N. Mason
2
1215 N. Mason
B 45
**Transit Center
2
1250 North Mason
B 35
***POLICE SERVICES
1
301 LAPORTE
B 41
***'MUSEUM
1
220 MATHEWS
B 43
*****PFA
1
102 REMINGTON
25 B
110 N. HOWES
1
110 N. HOWES
26 B
112 N. HOWES
1
112 N. HOWES
27 B
200 W. MOUNTAIN SUITE 1 AND 2
1
200 W. MOUNTAIN
39 B
LIBRARY TECH
1
1256 W. MOUNTAIN
B 29
281 N COLLEGE
1
1281 N. COLLEGE
A 17
CLUB TICO
1
11599 CITY PARK
A 19
FLEET SERVICES
1
835 WOOD
A 2
FOSSIL CREEK MAINT. BUILDING
2
5833 S. LEMAY
A 20
GRANDVW OFF
1
1900 W. MOUNTAIN
A 4
GRANDVW SHOP
1
1903 W. MOUNTAIN
B 32
LIBRARY
1
201 PETERSON
B 32
LIBRARY Front Glass
201 PETERSON
6 panes near East entry - no door glass
8
A 5
MARTINEZ FARM
1 1600
N SHERWOOD
B 44
RECREATION BLDG
1
214 N. HOWES
A 21
PARK SHOP
1
413 S. BRYAN
A 9
POTTERY STUDIO
1
1541 W. OAK
A 23
TRANSFORT
1
6570 PORTNER RD.
A 12
TRANSFORT COTTAGE
1
6570 PORTNER RD.
Grand Total:
*
Windows on 2nd and 3rd need to be completed using a boom hoist.
Signature:
Rental of hoist and the cleanup of hoist wheel marks on the sidewalks
are to be included in the bid price of 215 Mason
*"
Windows on Cupola to be done yearly
Title:
***
Has 20 window screens on 1st floor. The small screens on 2nd need to
be taken out from the inside. Includes glass enclosure on the North.
Company Name:
* "
First floor only. Has bars on windows to reach through.
"****
Also include the windows in stairway and inside of skylight
Address:
Indicate a price per cleaning and a yearly total for each building depending on
the frequency each building is cleaned. The grand total will be the bid price.
Contact Information:
2nd Floor windows can be done by ladder or tucker pole(except 215 Mason).
215 Mason - 2nd and 3rd floors to be done with a boom hoist.
Phone:
215 Mason - Cleaning of the 1st floor painted panels must be included in price
Fax:
Bid pricing must include removal and cleaning of screens, where needed.
Email:
Window frame and ledges are to be cleaned at all sites.
A schedule for cleaning windows to be set up with City contact.
Windows done annually must be completed by the end of June.
Joan Barrie is to be contacted ( 221-6592) for inspection of completed buildings.
Windows may need to be redone if they fail to meet the City's cleaning standard.
The frequency of cleaning or the addition or deletion of buildings at Citv discretion.
City of Fort Collins
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SERVICES AGREEMENT
EXTERIOR WINDOW CLEANING
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services
The Service Provider agrees to provide Exterior Window Cleaning services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of two (2) pages,
**[Exhibit'A" will consist of a scope of work derived from the bid]** and incorporated herein
by this reference.
2. Contract Period
This Agreement shall commence January 1, 2007, and shall continue in full force and effect
until December 31, 2007, unless sooner terminated as herein provided. In addition, at the
option of the City, the Agreement may be extended for additional one year periods not to
exceed four (4) additional one year periods. Pricing changes shall be negotiated by and
agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by
the Colorado State Planning and Budget Office. Written notice of renewal shall be provided
to the Service Provider and mailed no later than ninety (90) days prior to contract end.
3. Delay
If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without its fault or negligence, then
the party so prevented shall be excused from whatever performance is prevented by such
cause. To the extent that the performance is actually prevented, the Service Provider must
provide written notice to the City of such condition within fifteen (15) days from the onset of
such condition.
4. Early Termination by City/Notice
Notwithstanding the time periods contained herein, the City may terminate this Agreement
at any time without cause by providing written notice of termination to the Service Provider.
Such notice shall be delivered at least fifteen (15) days prior to the termination date
contained in said notice unless otherwise agreed in writing by the parties. All notices
provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City:
City of Fort Collins Purchasing
PO Box 580
Service Provider:
SA 10/97
Fort Collins, CO 80521
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the
Service Provider's obligations under this Agreement. Such payment shall be the Service
Provider's sole right and remedy for such termination.
5. Contract Sum
The City shall pay the Service provider for the performance of this Contract, subject to
additions and deletions provided herein, the sum of Dollars
6. City Representative
The City will designate, prior to commencement of the work, its representative who shall
make, within the scope of his or her authority, all necessary and proper decisions with
reference to the services provided under this agreement. All requests concerning this
agreement shall be directed to the City Representative.
7. Independent Service provider
The services to be performed by Service Provider are those of an independent service
provider and not of an employee of the City of Fort Collins. The City shall not be
responsible for withholding any portion of Service Provider's compensation hereunder for
the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other
purpose.
8. Personal Services
It is understood that the City enters into the Agreement based on the special abilities of the
Service Provider and that this Agreement shall be considered as an agreement for personal
services. Accordingly, the Service Provider shall neither assign any responsibilities nor
delegate any duties arising under the Agreement without the prior written consent of the
City.
9. Acceptance Not Waiver
The City's approval or acceptance of, or payment for any of the services shall not be
construed to operate as a waiver of any rights or benefits provided to the City under this
Agreement or cause of action arising out of performance of this Agreement.
10. Warranty
Service Provider warrants that all work performed hereunder shall be performed with the
highest degree of competence and care in accordance with accepted standards for work of
a similar nature.
11. Default
Each and every term and condition hereof shall be deemed to be a material element of this
Agreement. In the event either party should fail or refuse to perform according to the terms
of this agreement, such party may be declared in default thereof.
12. Remedies
In the event a party has been declared in default, such defaulting party shall be allowed a
period often (10) days within which to cure said default. In the event the default remains
SA 10/97
uncorrected, the party declaring default may elect to:
a. Terminate the Agreement and seek damages;
b. Treat the Agreement as continuing and require specific performance; or
c. Avail himself of any other remedy at law or equity. If the non -defaulting party
commences legal or equitable actions against the defaulting party, the defaulting
party shall be liable to the non -defaulting party for the non -defaulting party's
reasonable attorney fees and costs incurred because of the default.
13. Binding Effect
This writing, together with the exhibits hereto, constitutes the entire agreement between the
parties and shall be binding upon said parties, their officers, employees, agents and assigns
and shall inure to the benefit of the respective survivors, heirs, personal representatives,
successors and assigns of said parties.
14. Indemnity/insurance
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands
or liability of any character whatsoever brought or asserted for injuries to or death of
any person or persons, or damages to property arising out of, result from or
occurring in connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an
additional insured under this Agreement of the type and with the limits specified
within Exhibit "B", consisting of one (1) page, attached hereto and incorporated
herein by this reference. The Service Provider before commencing services
hereunder, shall deliver to the City's Director of Purchasing and Risk Management,
215 Mason, 2nd Floor, Fort Collins, Colorado 80524, one copy of a certificate
evidencing the insurance coverage required from an insurance company acceptable
to the City.
15. Entire Agreement
This Agreement, along with all Exhibits and other documents incorporated herein, shall
constitute the entire Agreement of the parties. Covenants or representations not contained
in this Agreement shall not be binding on the parties.
16. Law/Severability
The laws of the State of Colorado shall govern the construction interpretation, execution and
enforcement of this Agreement. In the event any provision of this Agreement shall be held
invalid or unenforceable by any court of competent jurisdiction, such holding shall not
invalidate or render unenforceable any other provision of this Agreement.
SA 10/97