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HomeMy WebLinkAboutRESPONSE - BID - 6002 EXTERIOR WINDOW CLEANINGCity of Fort Collins Scope of Work Bid # 6002 Exterior Window Cleaning Price Ma # BUILDINGS Fre.ADDRESS PER CLEANING YEARLY TOTAL B 31 CITY HALL 4 300 LAPORTE :l.[O , a0 B 33 LINCOLN CENTER: 417 W. Ma nolia Exterior windows 1st flr. - in and out - no door lass 12 •Db / •D O Exterior windows - 2nd flr.- in and out 4 O 4 0 B 36 OPERATION SERVICES 2 117 N. MASON .O 40. D0 A 22 SENIOR CENTER 2 1200 RAINTREE Z/ . y .6) A 10 STREETS: 1625 Ninth St. Adm area - all glass in and out 4 7/ 5, 00 01106 All other glass in and out 2 25•00 B 28 *215 N. Mason 2 215 N. Mason Zo 70.D0 /V0,, pO B 45 **Transit Center 2 250 North Mason , O O -Z 0 B 35 ***POLICE SERVICES 1 301 LAPORTE .S"o0 841 *"*MUSEUM 1 220 MATHEWS • OCR 0 B 43 '""*PFA 1 1102 REMINGTON J41A, Op 25 B 110 N. HOWES 1 1110 N. HOWES ev /S• oD 26 B 112 N. HOWES 1 1112 N. HOWES OD 27 B 200 W. MOUNTAIN SUITE 1 AND 2 1 200 W. MOUNTAIN 40 39 B LIBRARY TECH 1 256 W. MOUNTAIN 0 , OD B 29 281 N COLLEGE 1 281 N. COLLEGE 157,00 A 17 CLUB TICO 1 1599 CITY PARK -OF-00 ,OD A 19 FLEET SERVICES 1 836 WOOD 2:5• pD . co A 2 FOSSIL CREEK MAINT. BUILDING 2 5833 S. LEMAY 0 d0 A 20 GRANDVW OFF 1 11900 W. MOUNTAIN AS . 00 /'5 A 4 GRANDVW SHOP 1 1903 W. MOUNTAIN /0 •00 1219. eo B 32 LIBRARY 1 201 PETERSON OD B 32 LIBRARY Front Glass 201 PETERSON 6 panes near East e - no door glass 8 S 0O / . 00 A 5 MARTINEZ FARM 1 600 N SHERWOOD 00 G� B 44 RECREATION BLDG 1 214 N. HOWES pD A 21 PARK SHOP 1 1413 S. BRYAN / .06 A 9 POTTERY STUDIO 1 1541 W. OAK SGI� A 23 TRANSFORT 1 6570 PORTNER RD. DO D?i A 12 TRANSFORT COTTAGE 1 16570 PORTNER RD. A Q- p Gran 0,TotaI * Windows on 2nd and 3rd need to be completed using a boom hoist. e� 1441� Rental of hoist and the cleanup of hoist wheel marks on the sidewalks are to be included in the bid price of 216 Mason "* Windows on Cu la to be done ea *paiiny *"* Has 20 window screens on let floor. The small screens on 2nd need to be taken out from the inside. Includes lass enclosure on the North. : **TM First floor only. Has bars on windows to reach through. **** jAlso include the windows in stairway and inside of skylight Add s Indicate a rice per cleaning and a yearly total for each building depending on the frequency each building is cleaned. The grand total will be the bid price. Contact Information: 2nd Floor windows can be done by ladder or tucker le(except 215 Mason). 215 Mason - 2nd and 3rd floors to be done with a boom hoist. Phone: /- 215 Mason - Cleaning of the 1st floor painted panels must be included in price Fax: Bid pricing must include removal and cleaning of screens, where needed. Email: " Window frame and ledges are to be cleaned at all sites. A schedule for cleaning windows to be set up with City contact. Windows done annually must be completed by the end of June. Joan Barrie is to be contacted ( 221-6592) for inspection of completed buildings. Windows may need to be redone if they fail to meet the Ci 's cleaning standard. The frequency of cleaning or the addition or deletion of buildings at City discretion. I / 7�1.':OV^ SERVICES AGREEMENT EXTERIOR WINDOW CLEANING THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Service Provider'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services The Service Provider agrees to provide Exterior Window Cleaning services in accordance with the scope of services attached hereto as Exhibit "A", consisting of two (2) pages, **[Exhibit'A" will consist of a scope of work derived from the bid]** and incorporated herein by this reference. 2. Contract Period This Agreement shall commence January 1, 2007, and shall continue in full force and effect until December 31, 2007, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 3. Delay If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: Service Provider: City of Fort Collins Purchasing PO Box 580 SA 10/97 Fort Collins, CO 80521 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Contract Sum The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, the sum of Dollars 6. City Representative The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 7. Independent Service provider The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 8. Personal Services It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 9. Acceptance Not Waiver The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 10. Warranty Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. 11. Default Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 12. Remedies In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains SA 10/97 uncorrected, the party declaring default may elect to: a. Terminate the Agreement and seek damages; b. Treat the Agreement as continuing and require specific performance; or c. Avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 13. Binding Effect This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 14. Indem nitylinsurance a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit "B", consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, 215 Mason, 2Id Floor, Fort Collins, Colorado 80524, one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 15. Entire Agreement This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 16. Law/Severability The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. SA 10/97 17. Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: A. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to verify that Contractor does not employ any illegal aliens. B. Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. D. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed, E. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not ceose employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. SA 10/97 F. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5- 102 (5), C.R.S. G. if Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S. H. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney ATTEST: Corporate Secretary SA 10/97 THE CITY OF FORT COLLINS, COLORADO By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: TE PRESIDENT OR VICE PRESIDENT Date: /D I - O� (Corporate Seal) Exhibit B Insurance Requirements The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement" "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insured on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. Insurance coverage shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. SA 10/97