HomeMy WebLinkAboutCORRESPONDENCE - RFP - P897 CUSTODIAL SERVICESAdministrative Services
Purchasing Division
City of Fort Collins
November 7, 2006
Varsity Contractors, Inc.
Attn: David Collings
3720 W. 72"d Ave.
Westminster, CO 80030
Re: Renewal, P897 Custodial Services
Dear Mr. Collings:
NOV 0 9 20M
Ans'd............
The City of Fort Collins wishes to extend the agreement term for the above captioned proposal
per the existing terms and conditions and the following additions:
• Preparation for a possible pandemic of type A Avian Flu:
In preparation for a possible pandemic of type A Avian Flu, contractors shall train
their employees to provide "stepped up" surface cleaning with a disinfectant.
Such "stepped up" cleaning will include the wiping of horizontal surfaces and
appropriate vertical surfaces with disinfectant using proper dwell times.
Contractors shall provide documentation of such training annually to the City
Project Manager. Training shall be at contractor expense. Cleaning methods
and disinfectants to be used must be approved by City Project Manager. Costs
for "stepped up" cleaning, if required,shall be negotiated by and agreed to by both
parties.
• Prohibition Against Employing Illegal Aliens
This paragraph shall apply to all Contractors whose performance of work under this
Agreement does not involve the delivery of a specific end product other than reports
that are merely incidental to the performance of said work. Pursuant to Section 8-
17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
A. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an
illegal alien; and
2. Contractor has participated or attempted to participate in
the basic pilot employment verification program created in Public
Law 208, 104th Congress, as amended, and expanded in Public
Law 156, 108th Congress, as amended, administered by the United
States Department of Homeland Security (the "Basic Pilot Program")
in order to verify that Contractor does not employ any illegal aliens.
B. Contractor shall not knowingly employ or contract with an illegal alien to
perform works under this Agreement or enter into a contract with a,
subcontractor that fails to certify to Contractor that the subcontractor shall not
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
knowingly employ or contract with an illegal alien to perform work under this
Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program
and shall in writing verify same every three (3) calendar months thereafter,
until Contractor is accepted or the public contract for services has been
completed, whichever is earlier. The requirements of this section shall not be
required or effective if the Basic Pilot Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to
undertake pre -employment screening of job applicants while this Agreement
is being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing
work under this Agreement knowingly employs or contracts with an illegal
alien, Contractor shall:
1. Notify such subcontractor and the City within three days
that Contractor has actual knowledge that the subcontractor is
employing or contracting with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within
three days of receiving the notice required pursuant to this section
the subcontractor does not cease employing or contracting with the
illegal alien; except that Contractor shall not terminate the contract
with the subcontractor if during such three days the subcontractor
provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
F. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course
of an investigation that the Department undertakes or is undertaking pursuant
to the authority established in Subsection 8-17.5-102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the
duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement is so terminated, Contractor shall be liable for
actual and consequential damages to the City arising out of Contractor's
violation of Subsection 8-17.5-102, C.R.S.
H. The City will notify the Office of the Secretary of State if Contractor
violates this provision of this Agreement and the City terminates the
Agreement for such breach.
The term will be extended for one (1) additional year, January 1, 2007 through December 31,
2007.
You're approved for 3% increase of contract price.
If the renewal is acceptable to your firm, please sign this letter in the space provided and return it to
the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within the next
fifteen days.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating that
you do not wish to renew the contract and state the reason for non -renewal.
Please contact James R. Hume, CPPO, Senior Buyer, at (970) 221-6776 if you have
questions.
Sincerely, G OIL �_ ?,
J e 711ill II, CPPO, FNIGP
D re orchasing and Risk Management
Signature
1/ /y v 6
Date
(Please indicate your desire to renew P897 by signing this letter and returning it to Purchasing
Division within the next fifteen days.)
cc:
JBO: cj