HomeMy WebLinkAboutCORRESPONDENCE - RFP - P897 CUSTODIAL SERVICESAdministrative Services
Purchasing Division
City of Fort Collins
November 7, 2006
Porter Industries, Inc.
Attn: Greg Jones
PO Box 27
Loveland, CO 80539-0027
Re: Renewal, P897 Custodial Services
Dear Mr. Jones:
The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per
the existing terms and conditions and the following additions:
• Preparation for a possible pandemic of type A Avian Flu:
In preparation for a possible pandemic of type A Avian Flu, contractors shall train
their employees to provide "stepped up" surface cleaning with a disinfectant. Such
"stepped up" cleaning will include the wiping of horizontal surfaces and appropriate
vertical surfaces with disinfectant using proper dwell times.
Contractors shall provide documentation of such training annually to the City
Project Manager. Training shall be at contractor expense. Cleaning methods and
disinfectants to be used must be approved by City Project Manager. Costs for
"stepped up" cleaning, if required,shall be negotiated by and agreed to by both
parties.
Prohibition Against Employing Illegal Aliens
This paragraph shall apply to all Contractors whose performance of work under this
Agreement does not involve the delivery of a specific end product other than reports
that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-
01, C.R.S., et. seq., Contractor represents and agrees that:
A. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an
illegal alien; and
2. Contractor has participated or attempted to participate in the
basic pilot employment verification program created in Public Law 208,
104th Congress, as amended, and expanded in Public Law 156,
108th Congress, as amended, administered by the United States
Department of Homeland Security (the `Basic Pilot Program") in order
to verify that Contractor does not employ any illegal aliens.
B. Contractor shall not knowingly employ or contract with an illegal alien to
perform works under this Agreement or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
C. Contractor shall continue to apply to participate in the Basic Pilot Program
and shall in writing verify same every three (3) calendar months thereafter, until
Contractor is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Basic Pilot Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to
undertake pre -employment screening of job applicants while this Agreement is
being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien,
Contractor shall:
1. Notify such subcontractor and the City within three days that
Contractor has actual knowledge that the subcontractor is employing
or contracting with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within
three days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the illegal
alien; except that Contractor shall not terminate the contract with the
subcontractor if during such three days the subcontractor provides
information to establish that the subcontractor has not knowingly
employed or contracted with an illegal alien.
F. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of
an investigation that the Department undertakes or is undertaking pursuant to
the authority established in Subsection 8-17.5-102 (5), C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the
duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this
Agreement. If this Agreement is so terminated, Contractor shall be liable for
actual and consequential damages to the City arising out of Contractor's
violation of Subsection 8-17.5-102, C.R.S.
H. The City will notify the Office of the Secretary of State if Contractor violates
this provision of this Agreement and the City terminates the Agreement for such
breach.
You're approved for 3% increase of contract price.
The term will be extended for one (1) additional year, January 1, 2007 through December 31, 2007.
If the renewal is acceptable to your firm, please sign this letter in the space provided and return it to
the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within the next
fifteen days.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating that
you do not wish to renew the contract and state the reason for non -renewal.
Please contact James R. Hume, CPPO, Senior Buyer, at (970) 221-6776 if you have questions.
S' rely,
J s B. O'Neill II, CPPO, FNIGP
i ctor of Purchasing and Risk Management
Signature Date
(Please indicate your desire to renew P897 by signing this letter and returning it to Purchasing Division
within the next fifteen days.)
cc:Joan Barrie
JBO: ci