HomeMy WebLinkAboutRFP - P1039 BANKING SERVICES (4)CITY OF FORT COLLINS
REQUEST FOR PROPOSAL
BANKING SERVICES
PROPOSAL NO. P1039 Banking Services
PROPOSAL DATE: 3:00 P.M. (our clock) September 18, 2006
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TABLE OF CONTENTS
I. PURPOSE AND OBJECTIVES.................................................................................................5
II. BACKGROUND INFORMATION ...............................................................................................5
III. INVITATION TO PROPOSE.....................................................................................................5
IV. MINIMUM REQUIREMENTS TO PROPOSE...............................................................................6
V. PROPOSAL CALENDAR ........................................................................................................6
VI. IINQUIRIES ABOUT THE REQUEST FOR PROPOSAL AND THE SUBJECT ....................................7
VII. NEWS RELEASE ..................................................................................................................7
VIII. PROPOSAL SUBMITTAL INSTRUCTIONS.................................................................................8
A. Submittal ...........................................................................................................................................8
B. Format ...............................................................................................................................................8
C. Implied Requirements........................................................................................................................9
D. Required Items ..................................................................................................................................9
E. Exceptions to the Prescribed Format.................................................................................................9
F. Proposal Term...................................................................................................................................9
X. PROPOSAL EVALUATION AND SELECTION.............................................................................9
A. General Evaluation Guidelines ..........................................................................................................9
B. Criteria for Evaluation of Proposals .................................................................................................10
C. Performance Standard ....................................................................................................................10
D. Acceptance Time.............................................................................................................................11
E. Contract Negotiation........................................................................................................................11
F. Term of Contract..............................................................................................................................11
G. Commencement of Services............................................................................................................12
XI. GENERAL REQUIREMENTS AND SPECIFICATIONS................................................................12
A. Qualifications and Experience .........................................................................................................12
B. Collateralization Provisions .............................................................................................................12
C. Conversion Considerations .............................................................................................................12
D. Banking Supplies and Forms...........................................................................................................13
E. Report Formats................................................................................................................................13
F. Additional or Specific Response Items Related to General Requirements and Specifications: .......13
G. Emergency Services and Disaster Recovery ..................................................................................13
XII. DESCRIPTION OF CURRENT ACCOUNTS AND SERVICES BEING PROVIDED TO THE CITY ........14
A. Overview of Current Banking Services ............................................................................................14
B. Accounts and Services ....................................................................................................................14
XIII. RESPONSE ITEMS FOR ACCOUNTS AND SERVICES .............................................................17
A. Proposal for Accounts and Services................................................................................................17
B. Additional or Specific Response Items Related to Accounts and Services......................................17
C. Performance Indicators ...................................................................................................................18
D. Implementation................................................................................................................................18
XIV. FUTURE SERVICES AND ENHANCEMENTS...........................................................................19
A. Credit Cards and Procurement Cards. ............................................................................................19
B. Additional Services at City Locations...............................................................................................19
C. Short-term Financing .......................................................................................................................19
D. Small Scale Financing .....................................................................................................................19
E. Bond Issues and Lease-Purchase Transactions .............................................................................19
F. Training Programs for City Employees ............................................................................................19
G. Technological Advances..................................................................................................................19
H. Other Enhancements.......................................................................................................................19
XV. ATTACHMENTS..................................................................................................................20
Attachment A-Certification by Institutions Responding to the Request for Proposals.....................21
Attachment B-Service Pricing Form................................................................................................22
Attachment C-Proposal Preparation Checklist................................................................................24
Attachment D-Armored Car Courier Service Stops ........................................................................25
Attachment E-City of Fort Collins Standard Services Agreement ...................................................26
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REQUEST FOR PROPOSAL
CITY OF FORT COLLINS
PR OPOSAL NO. P1039 BANKING SERVICES
The City of Fort Collins is requesting proposals from banks qualified under Colorado Revised
Statutes to provide banking services for municipal governments.
Written proposals, seven (7) will be received at the Office of Purchasing & Risk Management, PO
Box 580, Fort Collins, CO 80522. Proposals will be received before 3:00 P.M. (our clock),
September 18, 2006, Proposal No. P1039
Questions concerning the scope of the project should be directed to, Chuck Seest Financial
Officer (970) 221-6795 or Harold Hall, Investment Administrator (970) 221-6784.
Questions regarding proposal submittal or process should be directed to James B. O'Neill II,
CPPO, FNIGP Director of Purchasing and Risk Management (970) 221-6775.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
https://secure2.fcgov.com/bso/login.jsp
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management