HomeMy WebLinkAboutRFP - P937 CONCEPT DESIGN FOR DOWNTOWN ALLEYSREQUEST FOR PROPOSAL
CITY OF FORT COLLINS
CONCEPT DESIGNS FOR DOWNTOWN ALLEYS
Proposal Number P-937
The City of Fort Collins is seeking proposals from qualified professionals for design
services intended to upgrade the Trimble Court Alley and the alley running north-south
from LaPorte Avenue to Mountain and between College Avenue and Mason Street. The
approved concept designs will be used as a template for alleys throughout the central
business district.
Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division,
215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be
received before 3:00 p.m. (our clock), April 30, 2004. Proposal No. P-937. If delivered,
they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524.
If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Chip Steiner,
Executive Director of Downtown Development Authority, 970-484-2020.
Questions regarding proposals submittal or process should be directed to John Stephen,
CPPO, Senior Buyer, 970-221-6775.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the Purchasing Webpage,
www.fcgov.com/purchasing.
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and
request a copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council,
shall have a financial interest in the sale to the City of any real or personal property,
equipment, material, supplies or services where such officer or employee exercises
directly or indirectly any decision-making authority concerning such sale or any
supervisory authority over the services to be rendered. This rule also applies to
subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment,
kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal
will be rejected and reported to authorities as such. Your authorized signature of this
proposal assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive
any irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
FORT COLLINS, COLORADO
DOWNTOWN DEVELOPMENT AUTHORITY
REQUEST FOR PROPOSALS
CONCEPT DESIGNS FOR DOWNTOWN ALLEYS
Background. As a part of its effort to significantly improve the downtown pedestrian
environment (and as an element of the Old Town Cultural District vision) the Downtown
Development Authority is asking for design services intended to upgrade the Trimble
Court Alley and the alley running north-south from LaPorte Avenue to Mountain and
between College Avenue and Mason Street The approved concept designs will be used
as a template for alleys throughout the central business district.
Scope of Work. This project is NOT intended to be a comprehensive redesign of the two
specified alleys. Rather, it is meant to suggest urban design features that will
significantly enhance the visual pedestrian experience, improve safety, improve
cleanliness, and provide clear directional signage.
1. Research alley and small street (e.g. like those in Europe) design. Use the firm’s
design experience to describe those features that will enhance the visual appearance and
attractiveness for the pedestrian. Provide concept sketches using the two alleys identified
above. Draft a pallet of materials/improvements and include cost estimates for both
acquisition and installation.
2. Research safety issues associated with alleys and describe what are the most
effective methods available to make the alleys safe both day and night. Provide both
narrative (e.g. round-the-clock police presence) and design features (e.g. lights, rear
display windows, rear entries, porticos, etc.) in concept format to recommend solutions.
Provide a pallet of materials/improvements (can duplicate #1) and include cost estimates
for acquisition and installation.
3. Research trash collection systems that will alleviate the problems inherent with
the existing approach. This research should include looking at systems used elsewhere
and talking with local trash haulers about what is feasible. The research should also look
at ways of keeping the alleys clean and attractive on a daily basis. Develop cost
estimates to implement. Provide concept sketches using the alleys identified above as the
template.
4. Research effective, simple, attractive way-finding signage. Provide concept
sketches and cost estimates. Work with the City’s Advanced Planning Department since
some research has been done in this area already.
Deliverables.
Research results narrative for each of the items in the scope of work. Explain the benefits
and liabilities for each recommendation made. Cite additional sources the Authority
might want to examine.
Concept sketches using the alleys identified above. There can be some consolidation of
the different elements in the scope since many design features will have more than one
purpose.
Matrix of materials pallet and costs to acquire and install.
Deliverables due: July 2, 2004
Attachments.
Downtown Development Authority Old Town Cultural District Vision Statement
Contact.
Chip Steiner, Executive Director John Stephen, CPPO, Senior Buyer
Downtown Development Authority City of Fort Collins Purchasing
19 Old Town Square, Suite 230 P.O. Box 580
Fort Collins, CO 80524 Ft. Collins, CO 80522
Tel: 970-484-2020 Tel: 970-221-6777
Fax: 970-484-2069 Fax: 970-221-6707
E-mail: steinco@frii.com E-mail: jstephen@fcgov.com
Old Town Cultural District
Vision Statement
March 26, 2004
To foster and celebrate human creativity through education, participation, and
entertainment; to define downtown Fort Collins
as a center for intellectual, cultural, physical, and spiritual
rejuvenation and growth.
Background.
The latter half of the Twentieth Century saw Fort Collins quietly emerge as one of the
most sought after places to live in the United States. Colorado State University became
one of the better research institutions in the country and many hi-tech companies chose to
build facilities in the community because of its progressive, family-friendly environment.
Cultural and commercial development helped define the City as a regional center of
civilization. Some of this happened noisily and painfully with debate about the
(de)merits of more people, more shopping centers, more roads, more houses. On the
other hand, the community’s cultural growth happened in a serendipitous fashion.
Restaurant entrepreneurs flocked to (and continue to do so) the community for no known
reason and it took a reporter from the Denver Post to inform Fort Collins that it produced
more live stage performances than the cities of Colorado Springs and Boulder combined.
To an outsider this might not seem like such an achievement. Yet, Colorado Springs,
home to the Air Force Academy, University of Colorado at Colorado Springs, and
Colorado College (a perennial top ten school as defined by U.S. News and World
Report) is three times the size of Fort Collins and Boulder is internationally recognized
as a cultural and artistic center.
Recently, groups in Fort Collins have initiated efforts to establish a Center for Fine Arts
Photography, a Colorado College of Contemporary Music, and a cultural tax district.
Duany Plater-Zyberk (probably the best known design firm advancing the concept of
New Urbanism) has made overtures to the City about “doing a project” in the central
business district. Other groups have approached the Downtown Development Authority
with ideas for an artist’s “retail, studio, and living compound,” museum expansion, a loft
over workspace development, and a multi-court basketball facility. Such events happen
quietly and without much fanfare. In the aggregate however, they suggest an underlying
character of the community entailing a thirst for knowledge and creative expression that
exists on its own and without inducement.
Character of the Community.
This “character of the community” takes on ever increasing importance as population and
infrastructure growth in the Rocky Mountain West blurs the identity of older, traditional
centers of population. Where Fort Collins was once the dominant city in Northern
Colorado that dominance is being challenged as neighboring communities build state-of-
the-art hospitals, entertainment venues, and commercial and business centers. For locals,
perhaps the best illustration of this eroding position is the possibility that The Discovery
Center might move to the adjacent community of Loveland. The Discovery Center is a
cultural icon in Northern Colorado and its loss, while not economically significant, would
represent a real chip in the armor of the community’s character.
For a time anyway, the approach taken by Fort Collins to maintain the character of the
community may not be along traditional paths of economic development. Nor may it be
prudent since economic development in its classical sense means competing with other
communities for the same jobs, the same businesses, the same disposable income dollars.
The veracity of the argument that “winning” such competitions is really a losing
proposition has not been proven but it puts Fort Collins at an immediate disadvantage by
imposing internal hurdles to the city’s ability to compete.
The Downtown Development Authority thinks the underlying character of the
community, the pursuit of and appreciation for creative activity that comes so naturally to
Fort Collins, provides a foundation that, if fostered and encouraged, can define this City
as something apart from all others. It can solidify the City as a different kind of place to
live and work—a place for creative minds to gather, to learn, to grow intellectually,
culturally, physically, and spiritually.
Because downtowns are the most intensely cultured environments in any community,
because downtowns embody the history and aspirations of a community, it is the DDA’s
belief that the effort to build on the existing character of Fort Collins should begin
downtown and be concentrated, although not exclusively, in downtown. The vision is to
target downtown as a cultural district. It would emphasize a theme that, if it catches fire,
will take on a life of its own and that can last for many, many generations.
What it might look like.
The variety of uses that could fit within this framework is almost endless: educational
facilities; public and private performing arts venues, recreational venues (the City’s
planned replacement of the Azatlan Center would go a long way toward filling that bill.
Adding tennis courts, basketball courts, an ice rink, and partnering with Lincoln Greens
would provide more diversity to downtown recreational opportunities), soapbox facilities
to encourage spontaneous oration, debate rotundas, amphitheaters (big and small such as
the one behind the new Justice Center), cooking schools, a year-round farmer’s market,
think tanks, movie theaters, and businesses that thrive in a creative environment, the most
progressive and well conceived interface between our cultural world and our natural
world—an interface that articulates and illuminates the connections between humanity as
a cultural phenomenon and humanity as a product of nature, a coordinated pedestrian and
transit system without equal (that is, a system that really works and therefore a system
that probably hasn’t really ever been created yet), commercial enterprises that both
support these facilities and that can take advantage of them including apartments, hotels,
B&Bs, commercial galleries, nightclubs, more and a wider variety of restaurants, and
retail that builds upon the concept of a cultural district.
On top of and of equal importance to the bricks and mortar is a program that will attract
world-class (which isn’t always the same as world famous) artists, writers, athletes,
economists, singers, naturalists, actors, cooks, craftspeople, entertainers,
environmentalists, archeologists, historians, sculptors, painters, architects, philosophers
of all disciplines, thinkers, physicists and chemists, tightrope walkers, magicians, even
pedants, engineers, and charlatans. Ultimately, it will be the uses and the users of the
cultural district we create that will confirm and sustain downtown and all of Fort Collins
as the gathering place for cultural, intellectual, physical, and spiritual growth.
The Role of the DDA.
The DDA’s role can be to serve as a catalyst in creating the physical infrastructure:
1. To help build the stages, the fields, the forums, the living places, the markets,
the gathering places, the galleries, studios, classrooms;
2. To design and build an infrastructure that knits these venues into our existing
downtown and together, into an environment that encourages the frequent and the
occasional visitor to explore more, to learn more, to come back again, and yet
again;
3. To convert our streets into a pedestrian environment, not devoid of cars and
trucks but and environment that is actually quiet, safe, easy to maneuver through;
to encourage transit services into and out of the downtown, and to and from other
population centers;
4. To turn our backs into second fronts—buildings that open up to an alley
pedestrian network so full of surprises and discoveries: little cafes, theaters,
nightclubs, galleries (one of the true beauties of a downtown is its eclecticism, the
crazy-quilt, uneven, unpredictable nature of its built environment; a bazaar of
opportunity, discovery, and delight.
5. To help provide things to discover, delight, excite, stimulate; things that make
one think, laugh, ponder, to reach outside the box, to simply be overwhelmed.
A very short list of projects to encourage.
Outdoor recreational ice rink
Amphitheater
Art education school/campus
Lecture halls/convention complex
Performing arts center
Omni-Max theatre
Discovery Center
Year-round enclosed farmer’s market
Hotel/boutique hotels/B&Bs
Night clubs
Urban parks
Center for Fine Art Photography
Artist’s residential compound
Alley-way pedestrian system
Colorado College of Contemporary Music
Restaurants
Private theatres
Private galleries
Expanded Museum
New library
Conclusion
Building and operating a focused cultural district based upon the unique character of the
Fort Collins community, the Downtown Development Authority believes this City can
achieve lasting social and economic health and a sustainable vitality that supports and
excites the people who choose to make this place their home.
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by
and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation,
hereinafter referred to as the "City" and _____, [insert either a corporation, a partnership
or an individual, doing business as____________], hereinafter referred to as
"Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is
agreed by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of
_____ (_____) page[s], and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant
to this Agreement shall be performed in accordance with the Work Schedule attached
hereto as Exhibit "B", consisting of _____ (_____) page[s], and incorporated herein by
this reference.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated within _____ (_____) days
following execution of this Agreement. Services shall be completed no later than _____.
Time is of the essence. Any extensions of the time limit set forth above must be agreed
upon in writing by the parties hereto.
4. Early Termination by City. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing
written notice of termination to the Professional. Such notice shall be delivered at least
fifteen (15) days prior to the termination date contained in said notice unless otherwise
agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
Professional:
City: With Copy to:
In the event of any such early termination by the City, the Professional shall be paid for
services rendered prior to the date of termination, subject only to the satisfactory
performance of the Professional's obligations under this Agreement. Such payment shall
be the Professional's sole right and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The
Professional shall be responsible for the professional quality, technical accuracy, timely
completion and the coordination of all services rendered by the Professional, including
but not limited to designs, plans, reports, specifications, and drawings and shall, without
additional compensation, promptly remedy and correct any errors, omissions, or other
deficiencies. The Professional shall indemnify, save and hold harmless the City, its
officers and employees in accordance with Colorado law, from all damages whatsoever
claimed by third parties against the City; and for the City's costs and reasonable
attorneys fees, arising directly or indirectly out of the Professional's negligent
performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000
combined single limits, and errors and omissions insurance in the amount of
___________.
6. Compensation. [Use this paragraph or Option 1 below.] In consideration
of the services to be performed pursuant to this Agreement, the City agrees to pay
Professional a fixed fee in the amount of _____ ($_____) plus reimbursable direct costs.
All such fees and costs shall not exceed _____ ($_____). Monthly partial payments
based upon the Professional's billings and itemized statements are permissible. The
amounts of all such partial payments shall be based upon the Professional's City-verified
progress in completing the services to be performed pursuant hereto and upon the City's
approval of the Professional's actual reimbursable expenses. Final payment shall be
made following acceptance of the work by the City. Upon final payment, all designs,
plans, reports, specifications, drawings, and other services rendered by the Professional
shall become the sole property of the City.
6. Compensation. [Option 1] In consideration of the services to be
performed pursuant to this Agreement, the City agrees to pay Professional on a time and
reimbursable direct cost basis according to the following schedule:
Hourly billing rates: _____
Reimbursable direct costs: _____
with maximum compensation (for both Professional's time and reimbursable direct costs)
not to exceed _____ ($_____). Monthly partial payments based upon the Professional's
billings and itemized statements of reimbursable direct costs are permissible. The
amounts of all such partial payments shall be based upon the Professional's City-verified
progress in completing the services to be performed pursuant hereto and upon the City's
approval of the Professional's reimbursable direct costs. Final payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans,
reports, specifications, drawings and other services rendered by the Professional shall
become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of
work, its project representative who shall make, within the scope of his or her authority,
all necessary and proper decisions with reference to the project. All requests for
contract interpretations, change orders, and other clarification or instruction shall be
directed to the City Representative.
8. Project Drawings. [Optional] Upon conclusion of the project and before
final payment, the Professional shall provide the City with reproducible drawings of the
project containing accurate information on the project as constructed. Drawings shall be
of archival quality, prepared on stable mylar base material using a non-fading process to
prove for long storage and high quality reproduction.
9. Monthly Report. Commencing thirty (30) days after the date of execution
of this Agreement and every thirty (30) days thereafter, Professional is required to
provide the City Representative with a written report of the status of the work with
respect to the Scope of Services, Work Schedule, and other material information.
Failure to provide any required monthly report may, at the option of the City, suspend the
processing of any partial payment request.
10. Independent Contractor. The services to be performed by Professional
are those of an independent contractor and not of an employee of the City of Fort
Collins. The City shall not be responsible for withholding any portion of Professional's
compensation hereunder for the payment of FICA, Workers' Compensation, other taxes
or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this
Agreement based on the special abilities of the Professional and that this Agreement
shall be considered as an agreement for personal services. Accordingly, the
Professional shall neither assign any responsibilities nor delegate any duties arising
under this Agreement without the prior written consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in
any way relieve the Professional of responsibility for the quality or technical accuracy of
the work. The City's approval or acceptance of, or payment for, any of the services shall
not be construed to operate as a waiver of any rights or benefits provided to the City
under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be
a material element of this Agreement. In the event either party should fail or refuse to
perform according to the terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such
defaulting party shall be allowed a period of ten (10) days within which to cure said
default. In the event the default remains uncorrected, the party declaring default may
elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as
continuing and require specific performance; or (c) avail himself of any other remedy at
law or equity. If the non-defaulting party commences legal or equitable actions against
the defaulting party, the defaulting party shall be liable to the non-defaulting party for the
non-defaulting party's reasonable attorney fees and costs incurred because of the
default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes
the entire agreement between the parties and shall be binding upon said parties, their
officers, employees, agents and assigns and shall inure to the benefit of the respective
survivors, heirs, personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event
any provision of this Agreement shall be held invalid or unenforceable by any court of
competent jurisdiction, such holding shall not invalidate or render unenforceable any
other provision of this Agreement.
17. Special Provisions. [Optional] Special provisions or conditions relating to
the services to be performed pursuant to this Agreement are set forth in Exhibit "_",
consisting of _____ (_____) page[s], attached hereto and incorporated herein by this
reference.
THE CITY OF FORT COLLINS, COLORADO
By: _________________________________
John F. Fischbach
City Manager
By: _________________________________
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE: ______________________________
ATTEST:
_________________________________
City Clerk
APPROVED AS TO FORM:
_________________________________
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name]
Doing business as ____[insert name of business]
By: __________________________________
Title: _______________________________
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: _______________________________
ATTEST:
_________________________________ (Corporate Seal)
Corporate Secretary