HomeMy WebLinkAboutRFP - P915 CONSULTING SERVICES FOR NO CO TRUCK MOBILITY HWY 14 TRUCK ROUTE RELOC PHII22//99//00
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REQUEST FOR PROPOSAL
CITY OF FORT COLLINS
Proposal Number P915
CONSULTANT SERVICES FOR NORTHERN COLORADO TRUCK
MOBILITY/STATE HIGHWAY 14 TRUCK ROUTE RELOCATION PROJECT-
PHASE II: NON ROUTE-BASED STRATEGIES
The City of Fort Collins is seeking proposals from qualified consulting firms.
Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our
clock), December 19, 2003. Proposal No. P-915 If delivered, they are to be sent to 215 North Mason
Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
A pre-proposal meeting will be held with project management staff at the City of Fort Collins
Community Room (215 N. Mason St.), at 10:00 a.m. (our clock) on December 3, 2003
Questions concerning the scope of the project should be directed to Project Manager, Mark Jackson,
Chief Transportation Planner (970) 416-2029.
Questions regarding proposals submittal or process should be directed to Buyer, James B. O’Neill, II,
CPPO, FNIGP (970) 221-6775.
A copy of the Proposal may be obtained as follows:
1. Call the Purchasing Fax-line, 970-416-2033 and follow the verbal instruction to request
document #30915.
2. Download the Proposal/Bid from the Purchasing Webpage,
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of
the Bid.
Important Notice:
Registration: The City of Fort Collins Purchasing Division has implemented an on-line vendor
registration system. This system allows vendors to register, view and update their business
information and commodities. In the future, vendors will also be able to receive Requests for
Proposals (RFP’s) through the on-line system. All vendors doing business with the City of Fort
Collins are requested to register.
The vendor registration system is accessible through the City of Fort Collins Purchasing Department
internet webpage at www.fcgov.com/purchasing.
The vendor registration form is located by clicking https://secure2.fcgov.com/bso/login.jsp
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Note the printable instruction pages link.
If you have any difficulty completing the registration process, please call the Purchasing Division at
(970)221-6775 for assistance.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This rule
also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment,
kickback or any items of monetary value from any person who has or is seeking to do business with the
City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected
and reported to authorities as such. Your authorized signature of this proposal assures that such
proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities
or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
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Preliminary Scope
CONSULTANT SERVICES FOR NORTHERN COLORADO TRUCK
MOBILITY/STATE HIGHWAY 14 TRUCK ROUTE RELOCATION PROJECT-
PHASE II: NON ROUTE-BASED STRATEGIES
Introduction:
The purpose of this section of the RFP is to describe in general terms the desired scope of
services to be performed by the consultant. The description of the work to be performed should not
be considered to be all-inclusive. Rather, the consultant should elaborate on the services that are
proposed.
Project Background:
As a result of November, 1999’s Ballot Issue #200, Fort Collins voters instructed City Staff to
pursue the tasks related to the Northern Colorado Truck Mobility/SH 14 Truck Route
Relocation Project, Phase I (2001). This project is funded by the City of Fort Collins as part of
its Building Community Choices project funds. This is a historically controversial issue within Fort
Collins and the northern Larimer County area, with several previous planning efforts attempted
over the last thirty years. The initial phase of this effort identified potential alternative routes to be
explored as part of a future NEPA analysis. The study also identified several potential strategies
designed to encourage long haul truck and freight traffic to choose alternative routes to the State
Highway 14/ US-287 route currently favored by many drivers. These “non route-based strategies”
(NRBS) are the focus of this RFP. Specific information about NRBS identified in the Phase I study
is available on the project website at www.sh14truckingstudy.com.
Project Overview:
The City of Fort Collins has been experiencing an increase in the amount of through truck traffic within
its Growth Management Area. These trucks often choose to use the combined route of State Highway
14 (Mulberry/Jefferson St/Riverside) and US-287 (North College Avenue) to travel between northern
Colorado and Laramie, Wyoming. Through truck traffic is also an issue in northern portions of Larimer
County. More trucks now use County roads to cut over to US-287 to avoid increasingly congested
roads within Fort Collins.
City staff and the consultant team will continue work to develop, implement, and test the
effectiveness of strategies to encourage long haul, through-truck traffic with no business in Fort
Collins to use the Interstate 25/80 route as opposed to the currently favored SH-14/US-287 route
favored by many truckers. Phase I of the study identified several non route-based strategies that
could potentially re-route some of these trucks. Strategies include marketing/informational
strategies directed at the trucking industry, increased use of technological innovations such as
Weigh-In-Motion (Pre-Pass) and Variable Message Signs, and in limited applications, increased
enforcement of noise ordinances (re: Air Brakes) and mobile weigh stations. This project will
identify the most promising and feasible strategies, design and implement these strategies, then
measure the effectiveness of the program versus the cost to implement and maintain it. Staff and
the consultant team will work closely with the trucking industry, local and state enforcement
agencies, and county, regional, and state transportation agencies.
Overall project management will be the responsibility of City of Fort Collins Transportation Planning
Staff. Key stakeholders representing affected trucking industry, law enforcement agencies,
community and regional interests will be identified and incorporated into the project’s efforts.
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Comprehensive marketing and outreach strategies and efforts towards the trucking industry will be
a critical part of this project.
The successful consultant firm or team will have a strong background in transportation and freight
planning and engineering as well as marketing. Direct experience with trucking industry firms and
representatives is highly desired. The successful consultant firm or team must also possess strong
public involvement and conflict resolution and negotiation skills.
Basic Overview of Tasks:
The overall objective of the Consultant will be to assist in the identification, development,
implementation and evaluation of incentive and enforcement strategies for the purpose of reducing
or removing through (not local) truck traffic from within the City of Fort Collins current Growth
Management Area. The following tasks should be included, but are not limited to:
I. Preliminary Tasks/Project Overview
• Project overview
• Refine Scope of Work
• Identification of key affected interests and stakeholders
II. Identification of eligible and feasible Non Route-Based Strategies (NRBS)
• Review relevant City, County, State and Federal laws and regulations, including the 1999
Ballot Initiative 200 language, to determine which NRB strategies are eligible for
implementation. Other eligible strategies not identified by the Northern Colorado Truck
Mobility/SH 14 Truck Route Relocation Project, Phase I (2001) study may be
considered as well.
• Identify and evaluate eligible NRB strategies to determine which strategies are most
feasible to implement and test, as that provide the greatest potential for changing in truck
driver route choice.
III. Marketing outreach to the trucking industry
• Develop and implement a marketing outreach program to the trucking industry, designed to
affect a change in route assignment and selection and that highlights the benefits of using
the Interstate 25/80 route. The Phase I final report made several suggestions as to
potential marketing/informational strategies. The team will work closely with trucking
industry representatives and interests to develop and implement this program.
III. Technology/Physical strategies
• Develop and implement physical strategies to encourage change in truck driver route
choice. The Phase I report identified the possibility of using Variable Message Signs (VMS)
to this end. Other eligible, feasible physical strategies may be considered as well.
IV. Regulatory/Enforcement strategies
• Work closely with enforcement agencies and the trucking industry to identify, develop, and
implement feasible, eligible, and legal strategies to enforce existing requirements and
regulations. Phase I identified limited applications to be considered.
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• Investigate issues, options and opportunities to restricting truck traffic on specific non-
highway City arterials.
V. Measures of Effectiveness
• Develop and implement criteria with which to measure and evaluate the relative
effectiveness of these NRBS in effectuating a change in through truck travel in Fort Collins.
• Obtain key background information such as traffic counts and incident rates on key
highway, City and County roads to help measure before and after effects as a result of
NRBS.
• Obtain truck traffic data including Weigh In Motion (WIM) statistics from Fort Collins Port of
Entry on I-25 and Wyoming Ports of Entry to help measure before and after effects as a
result of NRBS.
VI. Conclusions & recommendations for continued implementation of strategies
• Prepare a written report detailing the process to identify, implement and test the selected
NRBS. Emphasis will be given to the Measures of Effectiveness (MOEs) and their impact on
solving this issue, complete with recommendations for continued implementation of the
NRDS program.
Support Materials:
The Consultant shall provide comprehensive charts, maps, and other graphics and support
materials relevant to this study. Electronic versions of project files and materials will be provided to
the City of Fort Collins in compatible software formats (e.g. Microsoft Office, ESRI Arc View,
TransCAD).
Public Participation & Outreach Activities:
The Consultant shall participate in all public involvement and outreach activities necessary to this
study. This is a critical part of this project and it is expected that the Consultant will be prepared to
invest a large amount of time and effort towards successful involvement of affected parties, special
interests, and public agencies. These efforts are to include traditional public outreach activities
such as open house events and newsletters, as well as non-traditional efforts such as a project
web page, and trucking industry representative focus/advisory groups.
A Technical Advisory Committee (TAC) will be comprised of staff from the City of Fort Collins and
key agencies related to the project. This TAC will meet regularly with the consultant team and
project management to provide guidance throughout the project.
Media Outreach Activities:
The Consultant shall participate and assist in contact with local, regional and state media outlets.
Media contacts will be established early in the project. Print, radio, and television media will be
included. Project overview information, schedule, and progress updates will be provided on a
regular, scheduled basis.
Updates and Briefings to Boards, Commissions, and Council:
The Consultant shall participate in updates and briefings of the study progress and final
recommendations as deemed necessary for this study. The Consultant should be prepared to
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assist and participate in a minimum of three rounds of presentations/updates each to the City of
Fort Collins Transportation Board and City Council. Presentations /updates may also be given to
other interested boards, commissions, or outside agencies.
Budget:
The City of Fort Collins has allocated an adequate budget for this effort. This budget is intended
to be sufficient to not only study and develop but to implement strategies and then test their
relative effectiveness. Some strategies may be quite costly to implement. As such, prospective
consultant teams are encouraged to be prudent with proposed budget allocations for the non-
implementation aspects of this project.
Note: The Consultant shall list all team members as well as an itemized budget for each
task.
Time Schedule and Work Product:
Within 12 months of awarding the contract, a written report in “draft” form of the results shall be
submitted to the City. In addition, a summary of the data and information collected as well as other
work products shall be submitted. The Consultant will arrange for, and allow, adequate time for the
City and other relevant agencies and interests to review the draft final report. The final report,
which must address the City’s comments (if any), must be received by the City within thirty (30)
days of the Consultant’s receipt of the City’s comments. Twenty (20) bound copies and an
electronic version of the final report shall be delivered to the City.
Project Coordination:
The Consultant will be required to meet with the City Staff Project Manager regularly and provide
monthly progress reports. Please direct all questions to:
Mark Jackson
Chief Transportation Planner
City of Fort Collins
Transportation Planning
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Review and Assessment
The successful proposer will address all of the tasks, issues, and products identified in their
proposal, possess the requisite skills necessary to complete the project on time, and be motivated
to work with staff, citizens and governing bodies to accomplish the goals and objectives associated
with this project.
Professional firms will be evaluated on the following criteria. These criteria will be the basis for review
of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5
being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION
STANDARD
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology to be used and results
that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project have
the necessary skills? Are sufficient people of the
requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met? Are
other qualified personnel available to assist in meeting
the project schedule if required? Is the project team
available to attend meetings as required by the Scope
of Work?
1.0
Motivation
Is the firm interested and are they capable of doing the
work in the required time frame?
2.0
Cost and
Work Hours
Do the proposed cost and work hours compare
favorably with the project Manager's estimate? Are the
work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
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Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings will
be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and _____, [insert either a corporation, a partnership or an individual, doing business
as____________], hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by and
between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance with the
scope of services attached hereto as Exhibit "A", consisting of _____ (_____) page[s], and
incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B",
consisting of _____ (_____) page[s], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within _____ (_____) days following execution of this
Agreement. Services shall be completed no later than _____. Time is of the essence. Any extensions
of the time limit set forth above must be agreed upon in writing by the parties hereto.
4. Early Termination by City. Notwithstanding the time periods contained herein, the City
may terminate this Agreement at any time without cause by providing written notice of termination to
the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date
contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
Professional: City: With Copy to:
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In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole right
and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the coordination of
all services rendered by the Professional, including but not limited to designs, plans, reports,
specifications, and drawings and shall, without additional compensation, promptly remedy and correct
any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless
the City, its officers and employees in accordance with Colorado law, from all damages whatsoever
claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising
directly or indirectly out of the Professional's negligent performance of any of the services furnished
under this Agreement. The Professional shall maintain commercial general liability insurance in the
amount of $500,000 combined single limits, and errors and omissions insurance in the amount of
___________.
6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the
services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in
the amount of _____ ($_____) plus reimbursable direct costs. All such fees and costs shall not
exceed _____ ($_____). Monthly partial payments based upon the Professional's billings and itemized
statements are permissible. The amounts of all such partial payments shall be based upon the
Professional's City-verified progress in completing the services to be performed pursuant hereto and
upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be
made following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the sole
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property of the City.
6. Compensation. [Option 1] In consideration of the services to be performed pursuant to
this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis
according to the following schedule:
Hourly billing rates: _____
Reimbursable direct costs: _____
with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed
_____ ($_____). Monthly partial payments based upon the Professional's billings and itemized
statements of reimbursable direct costs are permissible. The amounts of all such partial payments
shall be based upon the Professional's City-verified progress in completing the services to be
performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct
costs. Final payment shall be made following acceptance of the work by the City. Upon final payment,
all designs, plans, reports, specifications, drawings and other services rendered by the Professional
shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. [Optional] Upon conclusion of the project and before final payment,
the Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall be of archival quality, prepared on stable
mylar base material using a non-fading process to prove for long storage and high quality
reproduction.
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of Services,
Work Schedule, and other material information. Failure to provide any required monthly report may, at
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the option of the City, suspend the processing of any partial payment request.
10. Independent Contractor. The services to be performed by Professional are those of an
independent contractor and not of an employee of the City of Fort Collins. The City shall not be
responsible for withholding any portion of Professional's compensation hereunder for the payment of
FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement based on
the special abilities of the Professional and that this Agreement shall be considered as an agreement
for personal services. Accordingly, the Professional shall neither assign any responsibilities nor
delegate any duties arising under this Agreement without the prior written consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's
approval or acceptance of, or payment for, any of the services shall not be construed to operate as a
waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself
of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions
against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the
non-defaulting party's reasonable attorney fees and costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
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representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding
shall not invalidate or render unenforceable any other provision of this Agreement.
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17. Special Provisions. [Optional] Special provisions or conditions relating to the services
to be performed pursuant to this Agreement are set forth in Exhibit "_", consisting of _____ (_____)
page[s], attached hereto and incorporated herein by this reference.
THE CITY OF FORT COLLINS, COLORADO
By: _________________________________
John F. Fischbach
City Manager
By: _________________________________
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE: ______________________________
ATTEST:
_________________________________
City Clerk
APPROVED AS TO FORM:
_________________________________
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name]
Doing business as ____[insert name of business]
By: __________________________________
Title: _______________________________
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: _______________________________
ATTEST:
_________________________________ (Corporate Seal)
Corporate Secretary