HomeMy WebLinkAboutCORRESPONDENCE - RFP - P1040 CULTURAL FACILITIES PLAN (7).224 CENTRE STREET . 5TH FLOOR . NEW YORK, NEW YORK 10013 . T 212.625.3911 .F 212. 625.3306 .
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October 20, 2006
Ms. Jill Stilwell
Director of Cultural Services
City of Fort Collins
Lincoln Center
417 W. Magnolia Street
Fort Collins, CO 80521
Re: Fort Collins Cultural Plan
Lincoln Center Business Plan
Dear Jill:
As part of our services for the Fort Collins Cultural Plan, we and Webb Management
Services will also assist in the development of a business plan for Lincoln Center as outlined
below.
Study Brief
In addition to the Cultural Facilities Master Plan, the City of Fort Collins wishes to consider
how Lincoln Center might become a more self-sustaining operation by considering various
aspects of its current operations, how expenses might be reduced and, most importantly,
how additional revenues might be generated in order to reduce the City’s annual operating
subsidy.
Proposed Scope of Services
We would offer the following services in respect of that brief:
Organizational Audit: Conduct an audit of the organization, including its programming, rental
activities, operations, audience development efforts, fundraising, facility maintenance,
staffing and financial performance. We would ask for the City’s help in assembling extensive
information on the facility and its operation, also with the scheduling of interviews with staff,
volunteer leadership, facility users and other key constituents.
Market Opportunities: Apply the work we do in the first part of our Facilities master Plan to
identify market opportunities for Lincoln Center in terms of programming, presenting and
rental activities. Within this analysis, consider competition for Lincoln Center in the sectors
of arts and entertainment, as well as meeting and special event business.
Comparable Projects: Conduct research on comparable arts and meeting facilities across
the country, looking for ideas and approaches that might be appropriate in Fort Collins given
market conditions, competitive pressures and financial constraints.
Competitive Positioning: Develop a positioning strategy for Lincoln Center as a
programming, presenting and rental facility.
Ms. Jill Stillwell
Page 2
Operational Recommendations: Present recommendations coming out of our analysis on
[programming and presenting strategies, audience development, managing the rental
business, facility management, overall staffing requirements, fundraising, leadership
development and community relations.
Pro-forma Operating Budget: Extend the current Lincoln Center budget forward for five
years to show the implementation of our recommendations and their impacts on both the
revenue and expense side of the budget.
Critical Path Plan: Create a critical path plan for Lincoln Center staff and leadership that
identifies key milestones and deadlines towards the implementation of our
recommendations.
Final Report & Presentation: Present the findings and recommendations of the study and
deliver a draft report. Incorporate feedback and then issue a final report.
Fees for Services
Services outlined above shall be provided for the fixed sum for Fifteen Thousand Dollars
($15,000.00) and expect that travel would be combined with the Cultural Facilities Master
Plan effort and thus incorporated into that budget. We would complete the work over a
three-month period, subject to the progress of the larger study.
If you have any questions, or require any additional information, please don’t hesitate to
contact me. We look forward to beginning our work.
Best,
Jean Marie Gath
Principal
Cc: Duncan Webb, Webb Management Services Inc.