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Home My WebLink AboutCHANGE ORDER - GENERAL CORRESPONDENCE - CHANGE ORDER 2Administrative Services Purchasing Divison 215 North Mason Street y 2nd Floor y P.O. Box 580 y Fort Collins, CO 80522-0580 y (970) 221-6775 y Fax (970) 221-6707 www.fcgov.com CHANGE ORDER NO. 2 PROJECT TITLE: Extension of Professional Services Agreement with Fujitsu Consulting CONTRACTOR: Fujitsu Consulting Inc. PROJECT NUMBER: 101.431000.529290 Consulting for JDE Financial Application Support DESCRIPTION: 1. Reason for change: Extending Consulting Agreement for JDE 8.11SP1 Upgrade to include JDE Financial Application Support . 2. Description of Change: AMEND CONTRACT SECTION 2 CONTRACT PERIOD. AMEND CONTRACT SECTION 5 COMPENSATION. Add FINANCIAL APPLICATION SUPPORT STATEMENT OF WORK. Add Prohibition Against Employing Illegal Aliens. 3. Change in Contract Compensation (contract Section 5) to Add : $9,500.00 4. Change in Contract Work Schedule: (Contract Section 2) This Agreement shall commence upon the date of execution shown on the signature page of this Change Order and shall continue in full force and effect to be complete as of end-of-day December 31, 2006. ____________________________________________________________________________ _ ORIGINAL CONTRACT COST $24,100.00 TOTAL APPROVED CHANGE ORDER $12,800.00 TOTAL PENDING CHANGE ORDER _____________ TOTAL THIS CHANGE ORDER $ 9,500.00 TOTAL % OF THIS CHANGE ORDER 26% ADJUSTED CONTRACT COST $ 46,400.00 ACCEPTED BY:____________________________________ DATE: _____________________ Contractor's Representative ACCEPTED BY:____________________________________DATE:______________________ Project Manager cc: Contractor Information Technology – ERP Program Manager Purchasing SCOPE OF WORK Consulting Services for JDE Financial Application Support, as directed by City of Fort Collins ERP Program Manager. Contract Period: Extended through end-of-business December 31, 2006. Compensation: Hourly Billing Rate for Senior Financial Applications Consultant (Rick Micek) to be $175.00/hour, excluding travel & expenses. Increased Total Compensation amount remaining on contract to $9,500.00 (consultant fees plus expenses). Project Scope JDE Financial Application Support: FC will provide for the engagement of an EnterpriseOne (J.D. Edwards) consulting resource. The resource defined below, will be provided to the “Client” in support of the specific activities listed below: Sr. Financial Applications Consultant, EnterpriseOne • Assist in financial applications mentoring and support as directed by the City of Fort Collins Financial or Information Systems departments. • Some, or all, of the topics listed below may be covered during this engagement. This engagement is not a guarantee of addressing all of these topics. They will be discussed in the priority sequence shown or as directed by the City of Fort Collins. 1 CLOSING Month end check list and procedures Year end check list and procedures 2 DATA INTEGRITY - RECONCILING SYSTEMS Issues to watch for, Reports to run, and Corrective actions GL AP AR PO 3 PROBLEM AREAS Batches blowing up, many in mid-process 4 PURCHASE ORDER YEAR END ROLLOVER Here is our process. What are alternatives methods? Automations? What is consequence of not changing date of PR/PO? 5 SMART FIELDS How to modify, create, understand calculations 6 BUDGET CHECK PURCHASE REQUISITIONS Can we have PR system check for budget available? Abort if over budget? 7 MANAGING CHART OF ACCOUNTS is there a tool for changing account #'s? can I "change history?" what are different ways to have system rollup, subtotal i.e., we don't know were system is told about Commodities 8 GENERAL LEDGER REPORTS overview standard JDE vs. customized Crystal vs. JDE option to user fewer screens? the system is not intuitive, it does not appear to be designed for typical user 9 PURCHASE APPROVAL ROUTING Want to change system, what are alternatives? want routing controlled by rules, not user selecting an approver rules regarding funds, BU's, Objects, $ amounts are notifications possible, if so how Dates of engagement: This statement of work covers the following dates for support. The cost described in this document should not be considered a fixed bid for services. This estimate is for time and materials and should be used for planning purposes. Actual time and materials will be billed at the agreed upon rate. Conditions that arise that may prevent the project from attaining either the stated timeline or budget estimates will be communicated on a weekly basis in consultant status reports. October 16, 2006 – October 20, 2006, (40 hours) – Rick Micek , and other, if and/or as- needed. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: A. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “Basic Pilot Program”) in order to verify that Contractor does not employ any illegal aliens. B. Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. D. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. E. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. F. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. G. If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor’s violation of Subsection 8-17.5-102, C.R.S. H. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach.