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HomeMy WebLinkAboutRFP - P1030 I25 / SH 392 INTERCHANGE IMPROVEMENTApag �4v ADDENDUM No. 1 `itw of Fort Collins SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP: P1030 1-25/SH 392 Interchange Improvement Plan OPENING DATE: 3:00 P.M. (Our Clock) July 21, 2006 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. ADDITION: Please find Geographic Area, Map A attached. Please contact James B. O'Neill, 11, CPPO, FNIGP at (970) 221-6779 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. 215 North Mason Street • 2"" Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 www.(ceov.com PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City' and , [insert either a corporation, a partnership or an individual, doing business as 1, hereinafter referred to as "Professional'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) page[s], and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) page[s], and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within ( ) days following execution of this Agreement. Services shall be completed no later than . Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and costs shall not exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative, 8. Proiect Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable mylar base material using a non -fading process to provide for long storage and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the owner in and AutoCAD version no older then the established city standard. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law(Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "_", consisting of ( ) page[s], attached hereto and incorporated herein by this reference. THE CITY OF FORT COLLINS, COLORADO By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] Doing business as [insert name of business] in Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: Corporate Secretary (Corporate Seal) 1-25 / 392 Corridor Acitvity Center Plan Legend N ® Corridor Activity Center Area Windsor GMA A Windsor City Limits Fort Collins GMA 0 0.25 0.5 Miles Parcels .itv of Fort Collins REQUEST FOR PROPOSAL P1030 I-25/SH 392 Interchange Improvement Plan Written proposals, eight (8) copies will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), July 21, 2006. Proposal No. P1030. If delivered, they are to be sent to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager Pete Wray (970) 221-6754. Questions regarding proposals submittal or process should be directed to James B. O'Neill, ll, CPPO, FNIGP (970) 221-6779. A copy of the Proposal may be obtained as follows: Download the Proposal/Bid from the BuySpeed Webpage, https:Hsecure2.fcqov.com/bso/login.osp 2. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, Qo�, J e B. O'Neill II, CPPO, FNIGP Direc or of Purchasing & Risk Management 215 North Mason Street - 2nd Floor - P.O. Box 580 - Fort Collins, CO 80522-0580 - (970) 221-6775 - Fax (970) 221-6707 www.rceov.com City of Fort Collins Request for Proposal P1030 1-25/SH 392 Interchange Improvement Plan For many years, growth along State Highway 392 adjacent to Interstate 25 was slow and reflected a rural development pattern. With new growth in Windsor and in southeast Fort Collins in recent years, the capacity of the existing interchange facility has been significantly impacted — to the point of failing from a traffic level of service standpoint. This in turn triggers the need to provide adequate public facilities in order for new development to proceed adjacent to the Interchange. The Colorado Department of Transportation (CDOT) has identified this facility as a high priority project targeted for full replacement with a new interchange design. However, neither federal nor state funding is available now or in the foreseeable future. In 2004, CDOT initiated the North 1-25 Environmental Impact Statement (EIS) to look at design alternatives and associated impacts for each interchange along the corridor, including the SH-392 facility. A separate Environmental Overview Study (EOS) and Access Control Plan by CDOT are in progress for the SH-392 Corridor from US-287/College Avenue west of 1-25, to Highway 85 north of Greeley. Carpenter Road/Larimer County Road 32 is planned to become a part of SH- 392 later in 2006. The SH-392 Corridor represents a major gateway into the Town of Windsor to the east from 1-25 and access west into Fort Collins southern boundary. Both jurisdictions have recognized the need to work together in finding ways to maximize land uses, infrastructure improvements and generation of revenues to support a new interchange. With lack of available funding from CDOT to construct a new interchange, alternative revenue sources need to be identified through local public and private sectors, and ultimately establishing a partnership with CDOT to finance a new interchange. In 2003 the City of Fort Collins and the Town of Windsor, along with other local jurisdictions, adopted the Northern Colorado Regional Communities 1-25 Corridor Plan and Development Standards. This effort helped set the stage for guiding future development in the area, identifying future land use, transportation, and open space along the interstate corridor. In 2005, the City of Fort Collins and Larimer County adopted an expansion of the Fort Collins Growth Management Area boundary along the west side of the Interstate and SH-392. Coordinating all of these previous plans, including the CDOT EOS and actions with existing efforts has led to the need for an integrated interchange improvement plan for both Fort Collins and Windsor. PURPOSE OF PLAN In January, 2006 the City of Fort Collins and the Town of Windsor entered into an Intergovernmental Agreement (IGA) regarding land use and development at the Interstate 25 and Carpenter Road/392 interchange. The purpose of the IGA includes the need to cooperate among Fort Collins, Windsor, Larimer County, CDOT and the MPO on design and funding interchange improvements. The key elements of the IGA include developing a joint comprehensive plan to combine land use objectives between the two jurisdictions, as well as shared revenues and strategies and funding to support the development proximate to 1-25/SH 392 Interchange. An important focus of the Plan will be on the Corridor Activity Center (CAC) located on both sides of the Interstate. Fundamental to this effort is to develop action strategies to implement completion of improvements to the Interstate 25/Highway 392 Interchange, through a concise step by step plan. This effort represents a joint project involving Fort Collins and Windsor staff. However, Fort Collins staff will take the lead for project facilitation and management. The strategic elements that support this ultimate goal are outlined below and must be included in this Plan. Key Issues Identified for Discussion: ■ Future land use and development. What combination of uses will best generate revenues to support interchange improvements? ■ Facilities and services. Assess existing utilities and infrastructure to determine needed improvements and who will provide them ■ Identify potential revenue generation options, revenue sharing alternatives including special districts for re -construction of the interchange ■ With CDOT as a key partner in this process, what other jurisdictions or agencies need to be involved? ■ The need to coordinate environmental standards, habitat protection and environmental mitigation to include but not limited to jurisdictional wetlands and Bald Eagle habitat with the U. S Fish and Wildlife Service, Army Corps of Engineers, Colorado Division of Wildlife, CO. Natural Heritage Program, Larimer County Open Lands and Fort Collins Natural Areas Program. ■ Annexation and growth management area boundaries ■ Design quality of future development within the CAC area ■ Development and maintenance of public facilities such as park and ride, transit stations/stops, pedestrian facilities and connectivity, and bike lanes ■ Need to coordinate Plan elements such as land use, storm drainage, gateway landscaping, public facilities with CDOT interchange improvement alternatives from the EIS process ■ Identify necessary Federal and State requirements leading to the improvement of the I- 25/SH 392 Interchange (e.g. CDOT 1601 process) GEOGRAPHIC AREA The study area identified for the Plan is illustrated on Map A referred to as the Corridor Activity Center. However, the ultimate project area boundary may change based on new information to support the planned improvements. SCOPE OF WORK Responding consultants are requested to prepare a detailed scope of proposed work for consideration by the selection team. Consultants are encouraged to offer creative recommendations concerning how to conduct these work activities. The selection team review of proposals will focus on the expertise, experience and understanding of the project. The scope of work should identify a project schedule, describe project expenditures by task, indicate which firm (s) and/or City staff would perform which activities, and describe proposed communications and public involvement processes in detail. The following outline is included to provide a flavor of the various tasks that should be included in the scope of work. Working closely with the City staff team, a final detailed scope of work and public outreach process will be defined when a consulting team is selected. Note that staff will provide any needed mapping and other base information to the consultant team. Project Start-Up/Assessment and Analysis ■ Confirm work program, schedule, public outreach program • Clarify task roles and responsibilities • Prioritize issues ■ Perform assessment of existing conditions, Plans, IGA and Regulations ■ Perform analysis of opportunities and constraints • Facilitate early public outreach 11. Interchange Improvement Plan ■ Assess land use, transportation and open lands alternatives/options for the Corridor Activity Center (CAC) area ■ Assess transportation needs for CAC area including interchange design, frontage roads, local street network, trails, transit facilities, park and ride, bicycle and pedestrian facilities ■ Assess needed infrastructure improvements and provision of facilities and services ■ Close coordination with the North 1-25 EIS, SH-392 EOS, and SH-392 Access Control Plan is a must for this effort ■ Develop preferred CAC Plan ■ Facilitate public outreach III. Implementation ■ Develop implementation action plan ■ Cost/financing strategies, tax revenues ■ Develop Special District financing mechanisms and implementation steps to achieve action • Identify land use and design regulations for CAC ■ Other implementation items as necessary, such as IGA,s? ■ Facilitate public outreach ■ Facilitate adoption of Plan by Fort Collins, Windsor (Larimer County?) IV. Plan Document ■ Provide draft sections of Plan for staff review prior to Final Plan document completion • Coordinate with staff in developing required graphics and GIS mapping ■ Assemble and deliver final document package, files and other supporting materials to staff ■ Provide Final Plan document in a hard copy and electronic format ■ Facilitate final public outreach and support adoption hearings with staff PUBLIC PROCESS It is anticipated that area property and business owners will need to be involved throughout this planning process and act as key stakeholders. In addition, close coordination with CDOT, North Front Range Metropolitan Planning Organization (MPO) and the Division of Wildlife is necessary. This Plan will need to have a well designed citizen participation process that involves concepts of informed consent. The Plan will need to be reviewed by Boards and Commissions of each jurisdiction, along with work sessions by the Windsor Town Board and Fort Collins Planning and Zoning Board, Fort Collins Transportation Board, City Council and Larimer County. Final adoption of the Plan will require a public Hearing with the Windsor Trustees and the Fort Collins City Council. Qualified consultants, and/or teams of consultants, must demonstrate strong ability to manage citizen participation and resolve contentious issues. In particular, the consultants should provide a robust methodology and techniques to establish the legitimacy of the city and project in the eyes of plan stakeholders. EXPECTED PRODUCTS The project will develop the necessary components for the completion of the Plan including but not limited to background data, maps, written text for each section and final document. PLANNING PROCESS The planning process will encompass approximately 12 months, beginning as soon as the consultant team contract is finalized. An initial project scoping meeting with staff and the consultant team will take place as the first step in the process. CONSULTANT EXPERTISE The selected consultant team should include expertise in the following areas: ■ Transportation • Environmental ■ Land use ■ Interchange development ■ Financing of transportation projects including special districts, tax revenues, partnerships with local, CDOT and Federal funding options ■ Market Feasibility ■ Public/private partnerships ■ Public participation facilitation REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING QUALIFICATION STANDARD FACTOR 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Do the proposed cost and work hours compare Work Hours favorably with the project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? Reference evaluation (Top Ranked Firm) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively?