HomeMy WebLinkAboutOrdinance No. 198, 2025- 1 -
ORDINANCE NO. 198, 2025
OF THE COUNCIL OF THE CITY OF FORT COLLINS
MAKING SUPPLEMENTAL APPROPRIATIONS FROM THE
COLORADO DIVISION OF CRIMINAL JUSTICE FOR
RESTORATIVE JUSTICE SERVICES AND APPROVING A
MODIFICATION TO AN INTERGOVERNMENTAL GRANT
AGREEMENT WITH THE COLORADO DIVISION OF CRIMINAL
JUSTICE
A. Restorative Justice Programs (“Restorative Justice”) within the City’s
Housing and Community Vitality Department operates three programs: RESTORE for
shoplifting offenses; the Restorative Justice Conferencing Program; and the Reflect
Program for all other offenses.
B. Restorative Justice holds young offenders accountable by helping them
understand how family, friends, victims, and the community are harmed by their actions,
and holding offenders accountable for the harm they caused to help them make better
decisions in the future.
C. Since its inception, Restorative Justice has provided restorative justice
alternatives to more than 3,200 young people who have committed chargeable o ffenses
in our community.
D. Restorative Justice has been partially grant-funded since 2000 and has
accepted reimbursement-based grant funds on an annual basis from the Colorado
Division of Criminal Justice (“CDCJ”) to support City Restorative Justice programs. The
CDJC entered into its current grant agreement with the City in June 2024 (the “IGA”),
which is attached hereto as Exhibit A and incorporated herein by reference. The IGA
provided the City with $53,428 for the State’s 2024-2025 Fiscal Year. The State’s 2024-
2025 Fiscal Year ran from July 1, 2024, through June 30, 2025. The City Council
approved the IGA through Ordinance No. 117, 2025.
E. Restorative Justice received an award of $35,637 from the CDCJ Juvenile
Diversion fund through a State of Colorado Grant Modification Option Letter to the IGA
(the “2026 Option”) for the State’s 2025-2026 Fiscal Year. The State’s 2025-2026 Fiscal
Year runs from July 1, 2025, through June 30, 2026. The 2026 Option is attached hereto
as Exhibit B and incorporated herein by reference. The 2026 Option extended the IGA
through June 30, 2026. The 2026 Option also added a new statement of work to the IGA
and added a new budget under the IGA in the amount of $35,637, but otherwise retained
the requirements contained in the IGA for the City to expend the funds provided to the
City. The City Council approved the 2026 Option as a modification of the IGA through
Ordinance No. 117, 2025.
F. Restorative Justice received an additional award of $4,000 from the CDCJ
Juvenile Diversion fund through a State of Colorado Grant Modification Option Letter to
the IGA (the “2026 Option Letter 3”) for the State’s 2025-2026 Fiscal Year. The 2026
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Option Letter 3 is attached hereto as Exhibit C and incorporated herein by reference. The
2026 Option Letter 3 only modifies the IGA by increasing the amount of the grant
agreement for the 2025-2026 fiscal year. Restorative Justice will use the $4,000 in
additional grant funds to assist young people referred to Restorative Justice from the 8th
Judicial District Attorney’s Office.
I. This appropriation benefits the public health, safety, and welfare of the
residents of Fort Collins and serves the public purpose of reducing future criminal
behavior and keeping young people out of the justice system, contributing positively to a
safer, healthier community. Addressing the needs and concerns of those harmed by crime
and community members also has a positive effect on the overall community health and
safety.
J. Article V, Section 9 of the City Charter permits the City Council, upon
recommendation of the City Manager, to make a supplemental appropriation by ordinance
at any time during the fiscal year, provided that the total amount of such supplemental
appropriation, in combination with all previous appropriations for that fiscal year, do not
exceed the current estimate of actual and anticipated revenues and all other funds to be
received during the fiscal year.
K. The City Manager has recommended the appropriation described herein
and determined that the funds to be appropriated are available and previously
unappropriated from the General Fund and that this appropriation will not cause the total
amount appropriated in the General Fund to exceed the current estimate of actual and
anticipated revenues and all other funds to be received in this Fund during this fiscal year.
L. Article V, Section 11 of the City Charter authorizes the City Council to
designate in the ordinance when appropriating funds for a federal, state or private grant
or donation, that such appropriation shall not lapse at the end of the fiscal year in which
the appropriation is made, but continue until the earlier of the expiration of the federal,
state or private grant or donation or the City’s expenditure of all funds received from such
grant.
M. The City Council wishes to designate the appropriation herein for the
Colorado Division of Criminal Justice Restorative Justice Grant as an appropriation that
shall not lapse until the earlier of the expiration of the grant or the City’s expenditure of all
funds received from such grant.
N. Section 1-22 of the City Code requires that all intergovernmental
agreements or cooperative activities between the City and other governmental entities be
submitted to the City Council for review, and any approval thereof shall be by ordinance
or resolution of the City Council, subject to certain exceptions. Further, the City is
authorized to enter into intergovernmental agreements to provide any function, service,
or facility under Article II, Section 16 of the Charter of the City of Fort Collins and Colorado
Revised Statutes Section 29-1-203, and City staff recommends approval of the 2026
Option Letter 3.
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In light of the foregoing recitals, which the Council hereby makes and adopts as
determinations and findings, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. There is hereby appropriated from new revenue or other funds in the
General Fund the sum of FOUR THOUSAND DOLLARS ($4,000) to be expended in the
General Fund for the Colorado Division of Criminal Justice Restorative Justice Grant.
Section 2. The appropriation herein for the Colorado Division of Criminal Justice
Restorative Justice Grant is hereby designated, as authorized in Article V, Section 11 of
the City Charter, as an appropriation that shall not lapse at the end of this fiscal year but
continue until the earlier of the expiration of the grant or the City’s expenditure of all funds
received from such grant.
Section 3. The City Council hereby approves the IGA, as modified by the 2026
Option Letter 3, the latter of which is attached hereto as Exhibit C.
Introduced, considered favorably on first reading on December 2, 2025, and
approved on second reading for final passage on December 16, 2025.
______________________________
Mayor
ATTEST:
______________________________
City Clerk
Effective Date: December 26, 2025
Approving Attorney: Ted Hewitt
Exhibits: Exhibit A – Grant Award Letter (Intergovernmental Agreement)
Exhibit B – State of Colorado Grant Modification Option Letter
Exhibit C – State of Colorado Grant Modification Option Letter 3
GRANT AWARD LETTER
(Intergovernmental Grant Agreement)
SUMMARY OF GRANT AWARD TERMS AND CONDITIONS
Department of Public Safety, Division of Criminal Justice 2025-DV-25-30008-08
City of Fort Collins VEJ3BS5GK5G1
The later of July 1, 2024 or the date the State Controller or an
Grant Expiration Date (End Date)
June 30, 2025
Grant Amount
State Fiscal Year 2024-2025: $40,428
Total for all State Fiscal Years: $40,428
Grant Authority (State Authority)
The Division of Criminal Justice is authorized to disburse
these funds by Colorado Revised Statute 24-33.503 and 507.
Authority to enter into this Grant exists in the Juvenile
Diversion Program, as defined in the Colorado Revised
Grant Description
Funding for the juvenile diversion program/services in the 8th Judicial District.
Grant Purpose
Per Colorado Statute, the goal of diversion is to prevent further involvement of juveniles in the formal justice system (19-2.5-
102 (17) C.R.S.). Juvenile diversion programs should be individually designed alternatives to the formal court system for youth
between the ages of 10-17 who have been taken into custody for misdemeanor or felony offenses. Diversion programs should
concentrate on holding the youth accountable for their behavior while involving them in programs and activities to prevent
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Grant:
1.Exhibit A1, Sample Option Letter.
2.Exhibit A2, Sample Grant Funding Change Letter
3.Exhibit B, Grant Requirements.
4.Exhibit C, Special Conditions.
5.Exhibit D, Statement of Work.
6.Exhibit E, Budget.
In the event of a conflict or inconsistency between this Grant and any Exhibit or attachment, such conflict or inconsistency
shall be resolved by reference to the documents in the following order of priority:
1.Exhibit C, Special Conditions.
2.The provisions of the other sections of the main body of this Agreement.
3.Exhibit B, Grant Requirements.
4.Exhibit D, Statement of Work.
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EXHIBIT A TO ORDINANCE NO. 198, 2025
SIGNATURE PAGE
THE SIGNATORIES LISTED BELOW AUTHORIZE THIS GRANT
STATE OF COLORADO
Jared S. Polis, Governor
Department of Public Safety
Stan Hilkey, Executive Director
______________________________________________
By: Matthew M. Lunn, PhD, Director, Division of Criminal Justice
Date: _________________________
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
___________________________________________
By: Lyndsay J. Clelland, Contract and Grant Coordinator, Division of Criminal Justice
Effective Date:_____________________
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06/18/2024 | 11:29:42 AM PDT
06/18/2024 | 3:40:34 PM MDT
EXHIBIT A TO ORDINANCE NO. 198, 2025
TABLE OF CONTENTS
1. GRANT ...................................................................................................................................... 3
2. TERM ........................................................................................................................................ 3
3. DEFINITIONS .......................................................................................................................... 4
4. STATEMENT OF WORK ........................................................................................................ 6
5. PAYMENTS TO GRANTEE .................................................................................................... 6
6. REPORTING - NOTIFICATION ............................................................................................. 7
7. GRANTEE RECORDS ............................................................................................................. 7
8. CONFIDENTIAL INFORMATION-STATE RECORDS ........................................................ 7
9. CONFLICTS OF INTEREST .................................................................................................... 9
10. INSURANCE ............................................................................................................................ 9
11. REMEDIES ............................................................................................................................... 9
12. DISPUTE RESOLUTION ......................................................................................................... 9
13. NOTICES AND REPRESENTATIVES ................................................................................. 10
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION ........................................ 10
15. GOVERNMENTAL IMMUNITY .......................................................................................... 10
16. GENERAL PROVISIONS ...................................................................................................... 10
EXHIBIT A1, SAMPLE OPTION LETTER ........................................................................................ 1
EXHIBIT A2, GRANT FUNDING CHANGE LETTER ..................................................................... 1
EXHIBIT B, GRANT REQUIREMENTS ............................................................................................ 1
EXHIBIT C, SPECIAL CONDITIONS ................................................................................................ 1
EXHIBIT D, STATEMENT OF WORK .............................................................................................. 1
EXHIBIT E, BUDGET .......................................................................................................................... 1
1. GRANT
As of the Grant Issuance Date, the State Agency shown on the first page of this Grant Award Letter
(the “State”) hereby obligates and awards to Grantee shown on the first page of this Grant Award
Letter (the “Grantee”) an award of Grant Funds in the amounts shown on the first page of this
Grant Award Letter. By accepting the Grant Funds provided under this Grant Award Letter,
Grantee agrees to comply with the terms and conditions of this Grant Award Letter and
requirements and provisions of all Exhibits to this Grant Award Letter.
2. TERM
A. Initial Grant Term and Extension
The Parties’ respective performances under this Grant Award Letter shall commence on the
Grant Issuance Date and shall terminate on the Grant Expiration Date unless sooner
terminated or further extended in accordance with the terms of this Grant Award Letter. Upon
request of Grantee, the State may, in its sole discretion, extend the term of this Grant Award
Letter in accordance with §16.D.
B. Early Termination in the Public Interest
The State is entering into this Grant Award Letter to serve the public interest of the State of
Colorado as determined by its Governor, General Assembly, or Courts. If this Grant Award
Letter ceases to further the public interest of the State or if State or other funds used for this
Grant Award Letter are not appropriated, or otherwise become unavailable to fund this Grant
Award Letter, the State, in its discretion, may terminate this Grant Award Letter in whole or
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EXHIBIT A TO ORDINANCE NO. 198, 2025
in part by providing written notice to Grantee that includes, to the extent practicable, the
public interest justification for the termination. If the State terminates this Grant Award Letter
in the public interest, the State shall pay Grantee an amount equal to the total reimbursement
payable under this Grant Award Letter that corresponds to the Work satisfactorily completed,
as determined by the State, less payments previously made. This subsection shall not apply
to a termination of this Grant Award Letter by the State for breach by Grantee.
3. DEFINITIONS
The following terms shall be construed and interpreted as follows:
A. “Budget” means the budget for the Work described in Exhibit E, Budget.
B. “Business Day” means any day in which the State is open and conducting business, but shall
not include Saturday, Sunday or any day on which the State observes one of the holidays
listed in §24-11-101(1), C.R.S.
C. “CJI” means criminal justice information collected by criminal justice agencies needed for
the performance of their authorized functions, including, without limitation, all information
defined as criminal justice information by the U.S. Department of Justice, Federal Bureau of
Investigation, Criminal Justice Information Services Security Policy, as amended and all
Criminal Justice Records as defined under §24-72-302, C.R.S.
D. “CORA” means the Colorado Open Records Act, §§24-72-200.1, et seq., C.R.S.
E. “Grant Award Letter” means this letter which offers Grant Funds to Grantee, including all
attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and
cited authorities, and any future updates thereto.
F. “Grant Funds” means the funds that have been appropriated, designated, encumbered, or
otherwise made available for payment by the State under this Grant Award Letter.
G. “Grant Expiration Date” means the Grant Expiration Date shown on the first page of this
Grant Award Letter.
H. “Grant Issuance Date” means the Grant Issuance Date shown on the first page of this Grant
Award Letter.
I. “Exhibits” exhibits and attachments included with this Grant as shown on the first page of
this Grant
J. “Extension Term” means the period of time by which the Grant Expiration Date is extended
by the State through delivery of an updated Grant Award Letter
K. “Goods” means any movable material acquired, produced, or delivered by Grantee as set
forth in this Grant Award Letter and shall include any movable material acquired, produced,
or delivered by Grantee in connection with the Services.
L. “Incident” means any accidental or deliberate event that results in or constitutes an imminent
threat of the unauthorized access or disclosure of State Confidential Information or of the
unauthorized modification, disruption, or destruction of any State Records.
M. “Initial Term” means the time period between the Grant Issuance Date and the Grant
Expiration Date.
N. “Party” means the State or Grantee, and “Parties” means both the State and Grantee.
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O. “PCI” means payment card information including any data related to credit card holders’
names, credit card numbers, or the other credit card information as may be protected by state
or federal law.
P. “PII” means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish or
trace an individual’s identity, such as name, social security number, date and place of birth,
mother’s maiden name, or biometric records; and any other information that is linked or
linkable to an individual, such as medical, educational, financial, and employment
information. PII includes, but is not limited to, all information defined as personally
identifiable information in §§24-72-501 and 24-73-101, C.R.S.
Q. “PHI” means any protected health information, including, without limitation any information
whether oral or recorded in any form or medium: (i) that relates to the past, present or future
physical or mental condition of an individual; the provision of health care to an individual;
or the past, present or future payment for the provision of health care to an individual; and
(ii) that identifies the individual or with respect to which there is a reasonable basis to believe
the information can be used to identify the individual. PHI includes, but is not limited to, any
information defined as Individually Identifiable Health Information by the federal Health
Insurance Portability and Accountability Act.
R. “Services” means the services to be performed by Grantee as set forth in this Grant Award
Letter, and shall include any services to be rendered by Grantee in connection with the Goods.
S. “State Confidential Information” means any and all State Records not subject to disclosure
under CORA. State Confidential Information shall include, but is not limited to, PII, PHI,
PCI, Tax Information, CJI, and State personnel records not subject to disclosure under
CORA. State Confidential Information shall not include information or data concerning
individuals that is not deemed confidential but nevertheless belongs to the State, which has
been communicated, furnished, or disclosed by the State to Contractor which (i) is subject to
disclosure pursuant to CORA; (ii) is already known to Contractor without restrictions at the
time of its disclosure to Contractor; (iii) is or subsequently becomes publicly available
without breach of any obligation owed by Contractor to the State; (iv) is disclosed to
Contractor, without confidentiality obligations, by a third party who has the right to disclose
such information; or (v) was independently developed without reliance on any State
Confidential Information.
T. “State Fiscal Rules” means the fiscal rules promulgated by the Colorado State Controller
pursuant to §24-30-202(13)(a), C.R.S.
U. “State Fiscal Year” means a 12 month period beginning on July 1 of each calendar year and
ending on June 30 of the following calendar year. If a single calendar year follows the term,
then it means the State Fiscal Year ending in that calendar year.
V. “State Records” means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under CORA.
W. “Subcontractor” means third-parties, if any, engaged by Grantee to aid in performance of
the Work. This establishes a procurement relationship. The subcontractor provides goods or
services for the benefit of the purchaser.
X. “Subgrantee” means third-parties, if any, engaged by Grantee to aid in performance of the
Work. This establishes a grant relationship. The beneficiary, not the purchaser, receives
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benefit from the work. There may be multiple tiers of subgrantees that do not include
procurement transactions.
Y. “Work” means the delivery of the Goods and performance of the Services described in this
Grant Award Letter.
Z. “Work Product” means the tangible and intangible results of the Work, whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text,
software (including source code), research, reports, proposals, specifications, plans, notes,
studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys,
maps, materials, ideas, concepts, know-how, and any other results of the Work. “Work
Product” does not include any material that was developed prior to the Grant Issuance Date
that is used, without modification, in the performance of the Work.
Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
4. STATEMENT OF WORK
Grantee shall complete the Work as described in this Grant Award Letter and in accordance with
the provisions of Exhibit E, Budget. The State shall have no liability to compensate or reimburse
Grantee for the delivery of any goods or the performance of any services that are not specifically
set forth in this Grant Award Letter.
5. PAYMENTS TO GRANTEE
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The
State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount for
each State Fiscal Year shown on the first page of this Grant Award Letter. Financial
obligations of the State payable after the current State Fiscal Year are contingent upon funds
for that purpose being appropriated, budgeted, and otherwise made available. The State shall
not be liable to pay or reimburse Grantee for any Work performed or expense incurred before
the Grant Issuance Date or after the Grant Expiration Date.
B. Reimbursement of Grantee Costs
The State shall reimburse Grantee’s allowable costs, not exceeding the maximum total
amount described in this Grant Award Letter for all allowable costs described in this Grant
Award Letter and shown in the Budget, except that Grantee may adjust the amounts between
each line item of the Budget without formal modification to this Agreement as long as the
Grantee provides notice to and receives approval from the State of the change, the change
does not modify the total maximum amount of this Grant Award Letter or the maximum
amount for any state fiscal year, and the change does not modify any requirements of the
Work. The State shall only reimburse allowable costs if those costs are: (i) reasonable and
necessary to accomplish the Work and for the Goods and Services provided; and (ii) equal to
the actual net cost to Grantee (i.e. the price paid minus any items of value received by Grantee
that reduce the cost actually incurred).
C. Close-Out
Grantee shall close out this Grant within 45 days after the Grant Expiration Date. To complete
close out, Grantee shall submit to the State all deliverables (including documentation) as
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defined in this Grant Award Letter and Grantee’s final reimbursement request or invoice. The
State will withhold allowable costs until all final documentation has been submitted and
accepted by the State as substantially complete.
6. REPORTING - NOTIFICATION
A. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later than the
end of the close out described in §5.C, containing an evaluation and review of Grantee’s
performance and the final status of Grantee’s obligations hereunder.
B. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State, all violations of federal or
State criminal law involving fraud, bribery, or gratuity violations potentially affecting this
Award. The State may impose any penalties for noncompliance allowed under 2 CFR Part
180 and 31 U.S.C. 3321, which may include, without limitation, suspension or debarment.
7. GRANTEE RECORDS
A. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes and
other written materials, electronic media files, and communications, pertaining in any manner
to this Grant for a period of three years following the completion of the close out of this
Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe
all such records during normal business hours at Grantee’s office or place of business, unless
the State determines that an audit or inspection is required without notice at a different time
to protect the interests of the State.
B. Monitoring
The State will monitor Grantee’s performance of its obligations under this Grant Award
Letter using procedures as determined by the State. Grantee shall allow the State to perform
all monitoring based on the State’s risk analysis of Grantee. The State shall have the right, in
its sole discretion, to change its monitoring procedures and requirements at any time during
the term of this Agreement. The State shall monitor Grantee’s performance in a manner that
does not unduly interfere with Grantee’s performance of the Work. If Grantee enters into a
subcontract or subgrant then Grantee shall contain provisions permitting both Grantee and
the State to perform all monitoring of that subcontractor or subgrantee.
C. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit
performed on Grantee’s records that relates to or affects this Grant or the Work, whether the
audit is conducted by Grantee or a third party. Additionally, if Grantee is required to perform
a single audit under 2 CFR 200.501, et seq., then Grantee shall submit a copy of the results
of that audit to the State within the same timelines as the submission to the federal
government.
8. CONFIDENTIAL INFORMATION-STATE RECORDS
A. Confidentiality
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Grantee shall hold and maintain, and cause all Subgrantees and Subcontractors to hold and
maintain, any and all State Records that the State provides or makes available to Grantee for
the sole and exclusive benefit of the State, unless those State Records are otherwise publically
available at the time of disclosure or are subject to disclosure by Grantee under CORA.
Grantee shall not, without prior written approval of the State, use for Grantee’s own benefit,
publish, copy, or otherwise disclose to any third party, or permit the use by any third party
for its benefit or to the detriment of the State, any State Records, except as otherwise stated
in this Grant Award Letter. Grantee shall provide for the security of all State Confidential
Information in accordance with all policies promulgated by the Colorado Office of
Information Security and all applicable laws, rules, policies, publications, and guidelines. If
Grantee or any of its Subgrantees or Subcontractors will or may receive the following types
of data, Grantee or its Subgrantees or Subcontractors shall provide for the security of such
data according to the following: (i) the most recently promulgated IRS Publication 1075 for
all Tax Information and in accordance with the Safeguarding Requirements for Federal Tax
Information attached to this Grant as an Exhibit, if applicable, (ii) the most recently updated
PCI Data Security Standard from the PCI Security Standards Council for all PCI, (iii) the
most recently issued version of the U.S. Department of Justice, Federal Bureau of
Investigation, Criminal Justice Information Services Security Policy for all CJI, and (iv) the
federal Health Insurance Portability and Accountability Act for all PHI and the HIPAA
Business Associate Agreement attached to this Grant, if applicable. Grantee shall
immediately forward any request or demand for State Records to the State’s principal
representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns, Subgrantees and
Subcontractors as necessary to perform the Work, but shall restrict access to State
Confidential Information to those agents, employees, assigns, Subgrantees and
Subcontractors who require access to perform their obligations under this Grant Award
Letter. Grantee shall ensure all such agents, employees, assigns, Subgrantees and
Subcontractors sign nondisclosure agreements with provisions at least as protective as those
in this Grant, and that the nondisclosure agreements are in force at all times the agent,
employee, assign, Subgrantees or Subcontractor has access to any State Confidential
Information. Grantee shall provide copies of those signed nondisclosure restrictions to the
State upon request.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any
and all applicable laws and regulations in facilities located within the United States, and shall
maintain a secure environment that ensures confidentiality of all State Confidential
Information wherever located. Grantee shall provide the State with access, subject to
Grantee’s reasonable security requirements, for purposes of inspecting and monitoring access
and use of State Confidential Information and evaluating security control effectiveness. Upon
the expiration or termination of this Grant, Grantee shall return State Records provided to
Grantee or destroy such State Records and certify to the State that it has done so, as directed
by the State. If Grantee is prevented by law or regulation from returning or destroying State
Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease
to use, such State Confidential Information.
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D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate
with the State regarding recovery, remediation, and the necessity to involve law enforcement,
as determined by the State. After an Incident, Grantee shall take steps to reduce the risk of
incurring a similar type of Incident in the future as directed by the State, which may include,
but is not limited to, developing and implementing a remediation plan that is approved by the
State at no additional cost to the State.
E. Safeguarding PII
If Grantee or any of its Subgrantees or Subcontractors will or may receive PII under this
Agreement, Grantee shall provide for the security of such PII, in a manner and form
acceptable to the State, including, without limitation, State non-disclosure requirements, use
of appropriate technology, security practices, computer access security, data access security,
data storage encryption, data transmission encryption, security inspections, and audits.
Grantee shall be a “Third-Party Service Provider” as defined in §24-73-103(1)(i), C.R.S. and
shall maintain security procedures and practices consistent with §§24-73-101 et seq., C.R.S.
9. CONFLICTS OF INTEREST
Grantee shall not engage in any business or activities, or maintain any relationships that conflict in
any way with the full performance of the obligations of Grantee under this Grant. Grantee
acknowledges that, with respect to this Grant, even the appearance of a conflict of interest shall be
harmful to the State’s interests and absent the State’s prior written approval, Grantee shall refrain
from any practices, activities or relationships that reasonably appear to be in conflict with the full
performance of Grantee’s obligations under this Grant. If a conflict or the appearance of a conflict
arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen,
Grantee shall submit to the State a disclosure statement setting forth the relevant details for the
State’s consideration.
10. INSURANCE
Grantee shall maintain at all times during the term of this Grant such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the “GIA”). Grantee shall ensure that
any Subgrantees and Subcontractors maintain all insurance customary for the completion of the
Work done by that Subgrantee or Subcontractor and as required by the State or the GIA.
11. REMEDIES
In addition to any remedies available under any exhibit to this Grant Award Letter, if Grantee fails
to comply with any term or condition of this Grant, the State may terminate some or all of this
Grant and require Grantee to repay any or all Grant funds to the State in the State’s sole discretion.
The State may also terminate this Grant Award Letter at any time if the State has determined, in
its sole discretion, that Grantee has ceased performing the Work without intent to resume
performance, prior to the completion of the Work.
12. DISPUTE RESOLUTION
Except as herein specifically provided otherwise disputes concerning the performance of this Grant
that cannot be resolved by the designated Party representatives shall be referred in writing to a
senior departmental management staff member designated by the State and a senior manager or
official designated by Grantee for resolution.
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13. NOTICES AND REPRESENTATIVES
Each Party shall identify an individual to be the principal representative of the designating Party
and shall provide this information to the other Party. All notices required or permitted to be given
under this Grant Award Letter shall be in writing, and shall be delivered either in hard copy or by
email to the representative of the other Party. Either Party may change its principal representative
or principal representative contact information by notice submitted in accordance with this §13.
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license, with
the right to sublicense, to make, use, reproduce, distribute, perform, display, create derivatives of
and otherwise exploit all intellectual property created by Grantee or any Subcontractors or
Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant.
15. GOVERNMENTAL IMMUNITY
Liability for claims for injuries to persons or property arising from the negligence of the Parties,
their departments, boards, commissions committees, bureaus, offices, employees and officials shall
be controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-
101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b),
and the State’s risk management statutes, §§24-30-1501, et seq. C.R.S. No term or condition of
this Contract shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protections, or other provisions, contained in these statutes.
16. GENERAL PROVISIONS
A. Assignment
Grantee’s rights and obligations under this Grant are personal and may not be transferred or
assigned without the prior, written consent of the State. Any attempt at assignment or transfer
without such consent shall be void. Any assignment or transfer of Grantee’s rights and
obligations approved by the State shall be subject to the provisions of this Grant Award
Letter.
B. Captions and References
The captions and headings in this Grant Award Letter are for convenience of reference only,
and shall not be used to interpret, define, or limit its provisions. All references in this Grant
Award Letter to sections (whether spelled out or using the § symbol), subsections, exhibits
or other attachments, are references to sections, subsections, exhibits or other attachments
contained herein or incorporated as a part hereof, unless otherwise noted.
C. Entire Understanding
This Grant Award Letter represents the complete integration of all understandings between
the Parties related to the Work, and all prior representations and understandings related to the
Work, oral or written, are merged into this Grant Award Letter.
D. Modification
The State may modify the terms and conditions of this Grant by issuance a formal amendment
to this Agreement, properly executed and approved in accordance with applicable Colorado
State law and State Fiscal Rules. Modifications permitted under this Agreement, other than
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EXHIBIT A TO ORDINANCE NO. 198, 2025
Agreement amendments, shall conform to the policies issued by the Colorado State
Controller.
i. For each fiscal year of the Grant, the State shall issue an updated Exhibit D, Statement
of Work and Exhibit E, Budget by Option Letter substantially equivalent to Exhibit
A1, Sample Option Letter each fiscal year (July 1 through June 30). Work shall not
begin on a new fiscal year until such an Option Letter is effective. The provisions of
the Option Letter shall become part of and be incorporated into this Grant.
ii. The State may, at the State’s discretion, issue an updated Exhibit D, Statement of
Work and Exhibit E, Budget by Option Letter substantially equivalent to Exhibit A1,
Sample Option Letter to reflect changes during the fiscal year. The provisions of the
Option Letter shall become part of and be incorporated into this Grant.
iii. Grantee may terminate the grant if the Grantee cannot adhere to the approved Exhibit
D, Statement of Work and Exhibit E, Budget as updated from time to time.
iv. The State may, at the State’s discretion, use an Option Letter or Grant Funding Change
letter substantially equivalent to Exhibit A1, Sample Option Letter or Exhibit A2,
Sample Grant Funding Change Letter to modify the grant agreement. If exercised,
the provisions of the Option Letter or Grant Funding Change Letter shall become part
of and be incorporated into the grant agreement.
v. The State may increase or decrease the quantity of goods/services described Exhibit D,
Statement of Work and Exhibit E, Budget based upon the rates established in the
Grant. If the State exercises the option, it will provide written notice to Grantee at least
15 days prior to the end of the current grant term in a form substantially equivalent to
Exhibit A1, Sample Option Letter.
vi. The State may add or delete the goods/services described Exhibit D, Statement of
Work and Exhibit E, Budget as long as the change does not change the overall scope
of the approve grant. If the State exercises the option, it will provide written notice to
Grantee at least 15 days prior to the end of the current grant term in a form substantially
equivalent to Exhibit A1, Sample Option Letter.
E. Statutes, Regulations, Fiscal Rules, and Other Authority
Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal
policy or other authority shall be interpreted to refer to such authority then current, as may
have been changed or amended since the Grant Issuance Date. Grantee shall strictly comply
with all applicable Federal and State laws, rules, and regulations in effect or hereafter
established, including, without limitation, laws applicable to discrimination and unfair
employment practices.
F. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of
digital signatures issued under the State Fiscal Rules, then any agreement or consent to use
digital signatures within the electronic system through which that signatory signed shall be
incorporated into this Contract by reference.
G. Severability
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EXHIBIT A TO ORDINANCE NO. 198, 2025
The invalidity or unenforceability of any provision of this Grant Award Letter shall not affect
the validity or enforceability of any other provision of this Grant Award Letter, which shall
remain in full force and effect, provided that the Parties can continue to perform their
obligations under the Grant in accordance with the intent of the Grant.
H. Survival of Certain Grant Award Letter Terms
Any provision of this Grant Award Letter that imposes an obligation on a Party after
termination or expiration of the Grant shall survive the termination or expiration of the Grant
and shall be enforceable by the other Party.
I. Third Party Beneficiaries
Except for the Parties’ respective successors and assigns described above, this Grant Award
Letter does not and is not intended to confer any rights or remedies upon any person or entity
other than the Parties. Any services or benefits which third parties receive as a result of this
Grant are incidental to the Grant, and do not create any rights for such third parties.
J. Waiver
A Party’s failure or delay in exercising any right, power, or privilege under this Grant Award
Letter, whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any
single or partial exercise of any right, power, or privilege preclude any other or further
exercise of such right, power, or privilege.
K. Accessibility
Grantee shall comply with and adhere to Section 508 of the U.S. Rehabilitation Act of 1973,
as amended, and §§24-85-101, et seq., C.R.S. Grantee shall comply with all State of
Colorado technology standards related to technology accessibility and with Level AA of the
most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in
the State of Colorado technology standards and available at
https://www.w3.org/TR/WCAG21/.
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EXHIBIT A TO ORDINANCE NO. 198, 2025
EXHIBIT A1, SAMPLE OPTION LETTER
Insert Department's or IHE's Full Legal Name Insert the Option Number (e.g. "1" for the first option)
Insert Grantee's Full Legal Name, including "Inc.",
Original Agreement Number
Insert CMS number or Other Agreement Number of the Original
Current Agreement Maximum Amount Option Agreement Number
Insert CMS number or Other Agreement Number of this Option
Agreement Performance Beginning Date
Month Day, Year
Current Agreement Expiration Date
Month Day, Year
OPTIONS:
A. Option to extend for an Extension Term
B. Option to change the quantity of Goods under the Agreement
C. Option to change the quantity of Services under the Agreement
D. Option to modify Agreement rates
E. Option to initiate next phase of the Agreement
REQUIRED PROVISIONS:
A. For use with Option 1(A): In accordance with Section(s) Number of the Original Agreement referenced above,
the State hereby exercises its option for an additional term, beginning Insert start date and ending on the current
Agreement expiration date shown above, at the rates stated in the Original Agreement, as amended.
B. For use with Options 1(B and C): In accordance with Section(s) Number of the Original Agreement referenced
above, the State hereby exercises its option to Increase/Decrease the quantity of the Goods/Services or both at the
rates stated in the Original Agreement, as amended.
C. For use with Option 1(D): In accordance with Section(s) Number of the Original Agreement referenced above,
the State hereby exercises its option to modify the Agreement rates specified in Exhibit/Section Number/Letter.
The Agreement rates attached to this Option Letter replace the rates in the Original Agreement as of the Option
Effective Date of this Option Letter.
D. For use with Option 1(E): In accordance with Section(s) Number of the Original Agreement referenced above,
the State hereby exercises its option to initiate Phase indicate which Phase: 2, 3, 4, etc, which shall begin on Insert
start date and end on Insert ending date at the cost/price specified in Section Number.
E. For use with all Options that modify the Agreement Maximum Amount: The Agreement Maximum Amount
table on the Agreement’s Signature and Cover Page is hereby deleted and replaced with the Current Agreement
Maximum Amount table shown above.
OPTION EFFECTIVE DATE:
F. The effective date of this Option Letter is upon approval of the State Controller or , whichever is later.
STATE OF COLORADO
Jared S. Polis, Governor
INSERT-Name of Agency or IHE
INSERT-Name & Title of Head of Agency or IHE
______________________________________________
By: Name & Title of Person Signing for Agency or IHE
Date: _________________________
valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:___________________________________________
Name of Agency or IHE Delegate-Please delete if agreement
will be routed to OSC for approval
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EXHIBIT A TO ORDINANCE NO. 198, 2025
EXHIBIT A2, GRANT FUNDING CHANGE LETTER
Insert Department's or IHE's Full Legal Name Insert the Option Number (e.g. "1" for the first option)
Insert Contractor's Full Legal Name, including
Original Grant Number
Insert CMS number or Other Contract Number of the Original Contract
Current Contract Maximum Amount Grant Funding Change Letter Contract Number
Insert CMS number or Other Contract Number of this Option
Contract Performance Beginning Date
Month Day, Year
Current Contract Expiration Date
Month Day, Year
1. GRANT FUNDING CHANGE
In accordance with §Insert Section Number of the Original Grant referenced above, the State Agency listed above
commits the following funds to the grant:
A. The funding available for State Fiscal Year 20xx is Increased/Decreased by $Amount of Change, because Insert
Reason For Change.
B. The total funding avail for all State Fiscal Years as of the effective date of this Grant Funding Change Letter is
shown as the current contract maximum above.
2. TERMINOLOGY
All terminology used in this Grant Funding Change Letter shall be interpreted in accordance with the Original Grant
referenced above.
3. NO ORDER FOR WORK
This Grant Funding Change Letter modifies the available funding only and does not constitute an order or authorization
for any specific services or goods under the Grant.
4. GRANT FUNDING CHANGE LETTER EFFECTIVE DATE:
The effective date of this Grant Funding Change Letter is upon approval of the State Controller or , whichever is
later.
STATE OF COLORADO
Jared S. Polis, Governor
INSERT-Name of Agency or IHE
INSERT-Name & Title of Head of Agency or IHE
______________________________________________
By: Name & Title of Person Signing for Agency or IHE
Date: _________________________
Controller or an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:___________________________________________
Name of Agency or IHE Delegate-Please delete if contract will be routed to OSC for approval
Grant Funding Change Letter Effective Date:_____________________
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EXHIBIT A TO ORDINANCE NO. 198, 2025
EXHIBIT B, GRANT REQUIREMENTS
The following terms as used herein shall be construed and interpreted as follows:
1. AUDIT REQUIREMENTS
A. DUE DATE:
I. PROJECT START:
The Grantee must submit the most recent audit or financial review, including the
corresponding governance/management letter, to DCJ within thirty (30) days of
request; and, if the most recent audit/financial review has not already been submitted
to DCJ, it must be submitted within thirty (30) days of the start of this project.
II. PROJECT DURATION AND END:
The Grantee assures that it will procure an audit or financial review, incorporating this
grant award, by an independent Certified Public Accountant (CPA), licensed to
practice in Colorado. The audit or financial review incorporating this grant award
must be completed and received by DCJ within nine (9) months of the end of the
fiscal years that includes the end date of the grant, or within thirty (30) days of the
completion of such audit or review, whichever is earlier.
B. REPORT/AUDIT TYPE:
I. If your entity expended $750,000 or more in Federal funds (from all sources including
pass-through subawards) in your organization’s fiscal year (12-month turnaround
reporting period), your organization is required to arrange for a single organization-
wide audit conducted in accordance with the provisions of Title 2 C.F.R. Subpart F (§
200.500 et seq.)
II. [NOT APPLICABLE TO SUBGRANTEES AS DEFINED IN §3.DD.
“SUBGRANTEE”] If your entity expends less than $750,000 in Federal funds (from
all sources including pass-through subawards) in your organization’s fiscal year (12-
month turnaround reporting period), your organization is required to arrange for either
an audit or financial review as follows:
1. Grantees that have revenue greater than $300,000 from all sources during the
entity’s fiscal year are required by DCJ to obtain a financial audit.
2. Grantees that have revenue less than $300,000 from all sources during the entity’s
fiscal year are required by DCJ to obtain a financial audit or financial review. A
compilation is not sufficient to satisfy this requirement.
C. REPORT/AUDIT COSTS:
The Grantee accepts responsibility for the costs of a financial program audit to be
performed by the Department of Public Safety in the event that the audit report or financial
review:
I. does not meet the applicable federal audit or DCJ standards;
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II. is not submitted in a timely manner; or,
III. does not provide an audit response plan with corresponding corrections made sufficient
to satisfy any audit findings.
D. FAILURE TO COMPLY:
The grantee understands and agrees that DCJ or the federal awarding office (DOJ) may
withhold award funds, or may impose other related requirements, if the grantee does not
satisfactorily and promptly address outstanding issues from audits required by Part 200
Uniform Requirements, by the terms of this award, by the current addition of the DOJ
Grants Financial Guide, or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
1. ADDITIONAL REPORTING REQUIREMENTS
In addition to quarterly report requirements these grant funds may have additional report
requirements. The additional reports may include, but is not limited to, reporting progress and
statistics directly into a federal Performance Management Tool (PMT).
2. FINANCIAL AND ADMINISTRATIVE MANAGEMENT
A. The Grantee assures that fund accounting, auditing, monitoring, evaluation procedures and
such records as necessary will be maintained to assure adequate internal fiscal controls,
proper financial management, efficient disbursement of funds received, and maintenance of
required source documentation for all costs incurred. These principles must be applied for all
costs incurred whether charged on a direct or indirect basis.
B. All expenditures must be supported by appropriate source documentation. Only actual,
approved, allowable expenditures will be permitted.
C. The Grantee assures that it will comply with the applicable Administrative Guide of the
Division of Criminal Justice (Guide), located at the Division of Criminal Justice Grants
website. However, such a guide cannot cover every foreseeable contingency, and the Grantee
is ultimately responsible for compliance with applicable state and federal laws, rules and
regulations. In the event of conflicts or inconsistencies between the Guide and any applicable
state and federal laws, rules and regulations, such conflicts or inconsistencies shall be
resolved by applicable state and federal laws, rules and regulations.
3. PROCUREMENT AND CONTRACTS
A. Grantee assures that open, competitive procurement procedures will be followed for all
purchases under the grant. All contracts for professional services, of any amount, and
equipment purchases over five thousand dollars (per item, with a useful life of at least one
year) must receive prior approval by the DCJ. Grantee shall submit Form 16 – Professional
Services/Consultant Certification and/or Form 13 – Equipment Procurement Certification
Form.
B. Grantee may not assign its rights or duties under this grant without the prior written consent
of the DCJ.
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4. AWARD CHANGE REQUESTS
A. Grantee may request budget modifications by submitting a request to DCJ. DCJ reserves the
right to make and authorize modifications, adjustments, and/or revisions to the Contract for the
purpose of making changes in budget categories, extensions of grant award dates, changes in
goals and objectives, and other modifications as described in the body of the Contract.
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EXHIBIT C, SPECIAL CONDITIONS
The following program specific requirements are imposed by the State concerning special
requirements of law, program requirements, and other administrative requirements. These
requirements apply to this Agreement and must be passed on to subgrant award recipients.
The following Special Conditions documents, if checked, are incorporated herein.
☒ 2021 State Juvenile Diversion Grant Program Special Conditions
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EXHIBIT A TO ORDINANCE NO. 198, 2025
EXHIBIT D, STATEMENT OF WORK
The Statement of Work contained within the DocuSign Envelope is incorporated herein.
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EXHIBIT E, BUDGET
The Budget and Budget Narrative contained within the DocuSign Envelope is incorporated herein.
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EXHIBIT A TO ORDINANCE NO. 198, 2025
EXHIBIT D – STATEMENT OF WORK
Project Summary
Fort Collins Restorative Justice Services will provide restorative justice services as an accountability option for 65
youth referred from the 8th Judicial District Attorney's Office or from law enforcement in lieu of a summons to the
DAs Office. Through the restorative justice process, youth will be held accountable for the harm they caused while
being recognized for their positive qualities. Each youth will help develop a contract where they can repair the harm
they caused to the people affected by the incident, including their community, family and themselves. The people
harmed by the crime and community members will be included in every restorative conference. By completing the
program, youth are kept from going further into the justice system.
Project Plan
Restorative Justice Services’ philosophy is a theory of justice that emphasizes identifying and repairing the harm
caused by crime.
This project will provide Restorative Justice as a diversion option for youth referred from the 8th Judicial District
Attorney’s Office as well as youth referred from law enforcement in lieu of a summons to the DAs Office.
In restorative justice, the purpose is to respond to the crime by identifying, involving the stakeholders (victim,
offender, community), and holding the youth accountable for repairing the harm. The concerns for the youth, the
harmed parties and the community are balanced.
Youth are screened at intake for substance abuse (SA) and mental health (MH). When recommended, further
assessment and/or treatment become requirements of the diversion program. RJS staff monitor contract completion
and have a completion meeting with the responsible youth and their parent/guardian
The contract has 3 primary sections:
Giving back to the victim
Giving back to the community
Giving back to the self and family
To reflect restorative justice philosophy, most contracts include requirements to repair harm to victim and
community. There is a minimum requirement of 20 restorative hours for a contract. The contract may contain
treatment or supervision requirements; such as: counseling, drug/alcohol assessment or monitoring, participation in
classes or programs, school counseling, contact or supervision, support groups, mentoring etc. Each contract is
designed for the specific incident and youth. The contract may include requirements from RJ staff based on
screening and/or family requests but other contract requirements are determined by the conference participants.
Conference participants include: youth responsible for causing harm, their support, harmed persons, their support,
community representatives, affected community members and (often) peer community members.
RJS accepts youth (10-17) referred from the 8th Judicial District Attorney’s Office or those that are referred in lieu
of a summons to the DAs office. Most juveniles are referred pre-file; some are referred post-file especially if a
victim requests RJ. RJS staff have a face-to-face intake meeting with the youth and parent/guardian. Decisions
about required referrals are made at this point. Screening tools used by the DAs and also by RJS include: ARNA,
CRAFFT, GAINSS.
The youth and family are required to comply with what is recommended based on the screening (counseling,
further assessment, drug/alcohol monitoring/classes, etc.). RJS works with and refers to many community agencies
including: the Center for Family Outreach, the CSU Center for Family and Couples Therapy (CFCT), LifeStance
Counseling, Summitstone Health Center, IMatter and others. Families always have the option to use a provider of
their choice for mental health services. Insurance is considered in weighing options.
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RJS accept youth (10-17) who commit chargeable offenses in our community and are referred by the DAs Office or
referred in lieu of a summons. We do not accept sex or DV offenses. For non-shoplifting cases, RJS staff invite the
victim/s to participate. If they do not want to participate or have a personal representative participate, the case is
sent to the REFLECT Program, which does not require victim involvement but rather trained victim surrogates.
The process is voluntary for all participants. The youth must admit to their involvement in the incident. If there is
monetary restitution, and the victim provides written verification of this damage, the youth and family must agree
to pay it. RJS accepts petty, misdemeanor and felony cases. Most cases referred are misdemeanors and some are
felonies. RJS also accepts youth on probation when a new offense is referred in lieu of sending the probationer back
to court.
RJS will provide restorative justice conferencing services to 70 youth, their families, and the victims of their
crimes. The approach taken is Restorative Justice, an inclusive, accountability-based approach that addresses the
needs and concerns of youth who caused harm and their families, the people who were harmed or impacted by the
crimes, affected community members as well as the general community. The primary purpose of a restorative
justice approach is to identify the harm caused by an incident and to bring affected parties together to find ways to
repair the harm. As part of the restorative process, RJS works with juveniles involved in these incidents to be
accountable for the harm they caused and also to address the issues underlying their criminal behavior.
Each RJ circle is built based on the needs and what will be of greatest benefit to the primary participants; the
responsible youth and the people who were harmed.
For example, an accountability contract can be adjusted and individualized to be accessible and doable for a youth
with learning disabilities. RJS attempts to include family members, school support people, peer and adult
community members in the circle to assure support and understanding for the youth, in addition to accountability.
RJS does the same for participating harmed parties. During the intake process screening is done for mental health
issues as well as substance abuse. When identified, addressing these issues becomes part of the requirements for
completing the program. They are considered "repairing the harm done to self.
Services:
The services within the program include:
• intake meeting with responsible youth and parent/s including screening for substance abuse and mental health
• resource referrals based on screening results
• preconference meetings with facilitators
• the restorative justice conference (face-to-face meeting with victim, victim support, community members and
family)
• accountability contract requirements
• check-ins and availability of staff during contract phase
• one or more follow-up meetings to verify contract compliance and assess how the youth and family have
progressed.
RJ staff are always available by phone or in person for questions or concerns. RJS also provides pre-conferencing
services and resource referrals for the people harmed by the incident, family members and community members. In
house services that support the direct services to youth responsible for harm, the people harmed and the community
include: review and assessment of cases, background checks, records maintenance, case management services,
volunteer recruitment, training and management, supervision and monitoring of contract compliance, collecting and
reporting data, referral assistance for community service, counseling and other support services in the community.
In addition, RJS does pre- and post- surveys for each youth and participant satisfaction surveys for victims,
community, parents and all other participants. RJ staff also reviews and deliver letters of apology, restitution and
other appropriate contract items. RJS trains staff and volunteers to adhere to the RJ Facilitator Code of Conduct and
Standards of Training and Practice set forth by the Colorado’s Restorative Justice Coordinating Council and
Colorado Coalition of Restorative Justice Directors.
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Restorative practices used as part of the programming:
• Restorative Justice Family/Community Conferences
• Youth assets emphasis in circle and contract
• Victim/Community Impact panels
• Meaningful Community Service
• Restitution
• Victim/Community representation in every circle
• Restorative contracts
• Pre-conferencing services
• Completion interviews and contract review
• Restorative language and approach throughout.
Graduated sanctions are built into the system. If a youth re-offends while in the program, RJ staff consult with the
DA representative, who determines next steps on a case-by-case basis with input from RJ staff.
If a youth referred by probation re-offends while in the program, the additional sanctions are handled by the
Probation Officer. In all cases, staff communicate with the referring agency about the offender's participation in the
program, and any completed contract items.
Noncompliance: If a youth does not complete his/her contract by the deadline, we work with the youth and family
on the issues that caused noncompliance. Extensions are given for good reason, and support as needed.
Goals & Outcomes
Goal 1 To prevent further involvement in the formal justice system for youth who commit crimes
in the community.
Objective Provide Restorative Justice conferencing as a diversion option for 65 youth
Outcome 65 youth will be served. 90% of youth will complete program requirements.
Measurement Number of youth receiving services during the time period. Percentage of youth who
complete vs noncomplete. 90% or more of youth are happy with their experience.
Timeframe July 1, 2024- June 30, 2025
Objective Give the victim and community a voice in the restorative justice
process.
Outcome 100% of RJ circles include victim and community members and/or representatives and
their concerns are considered as part of
for the youth to repair the harm done.
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Exhibit E – Budget
Budget Summary
Total $ 40,428
Non-Personnel: Budget & Budget Narrative Details
Budget Item Amount To Be Paid By Grant Funds Budget Narrative and Justification
SUPPLIES & OPERATING
Supplies & Operating Total $0
TRAVEL
Travel Total $0
EQUIPMENT
Equipment Total $0
CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES)
Consultants/Contracts Total $0
INDIRECT
Indirect Total $0
Total Non-Personnel $0
Personnel: Budget & Budget Narrative Details
Position Title Annual Base
Salary
to Be Paid
by
Diversion
Paid by
Diversion
Funds
Fringe to Be Paid by
Diversion
Funds
by Diversion
Funds
Base Salary +
Fringe
Fringe to Be Paid by
Diversion Funds
RJ Sr. Specialist $ 79,887 $ 32,564 40.76 % $ 25,057 $ 7,864 31.38 % $ 104,944 $ 40,428
This position is the RJ Program Sr. Specialist and is a classified employee; Full time. Job classification is determined
by an assessment of the duties. Job duties related to Diversion include: program coordination and case management
for all RJ programming, volunteer management and training, Communication with RJ referral sources, updating
program procedures as needed, DA intake meetings and other communications, administering mental health
screening and making referrals, collaborating with community partners, contacting victims and addressing their
needs in the RJ process, assessing all cases to determine best fit, best program and needed resources. Medical:
Personnel Total:
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Certificate Of Completion
Envelope Id: DE62EE885DBC4D1EADBA1308C1C11AC7 Status: Completed
Subject: DCJ Grant Juvenile Diversion 2025-DV-25-30008-08 City of Fort Collins
Source Envelope:
Document Pages: 24 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 OAJJA Grants
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EXHIBIT A TO ORDINANCE NO. 198, 2025
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Kate Ferebee
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Michael Burtis
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DCJ CDPS
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EXHIBIT A TO ORDINANCE NO. 198, 2025
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Electronic Record and Signature Disclosure created on: 8/10/2022 3:16:46 PM
Parties agreed to: Matthew M. Lunn, PhD, Kate Ferebee
EXHIBIT A TO ORDINANCE NO. 198, 2025
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EXHIBIT A TO ORDINANCE NO. 198, 2025
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EXHIBIT A TO ORDINANCE NO. 198, 2025
Grantee: City of Fort Collins Community Development and Neighborhood Services
Project: Restorative Justice Services
Grant #: 2026-DV-26-463-08
Grant Option Letter Number: 02 Page 1 of 2 V1_20241106 (DCJ 1/27/25)
State of Colorado Grant Modification
Option Letter
State Agency
Department of Public Safety, Division of Criminal
Justice
Grantee
City of Fort Collins
Grantee UEI
VEJ3BS5GK5G1
Option Letter Number
02
Original Agreement Number
2025-DV-25-30008-08
Option Agreement Number
2026-DV-26-463-08
Agreement Performance Beginning Date
July 1, 2024
Current Agreement Expiration Date
June 30, 2026
Current Agreement Maximum Amount
Initial Term
State Fiscal Year 2025 $ 53,428
Extension Terms
State Fiscal Year 2026 $ 35,637
Total for all State Fiscal Years $ 89,065
Options:
Option to add additional Term
Required Provisions:
In accordance with Section(s) 16(D)(i) of the Original Agreement referenced above, the State
hereby exercises its option for an additional term, beginning July 1, 2025 and ending on the
current agreement expiration date shown above.
The Agreement Maximum Amount table on the Agreement’s Signature and Cover Page is hereby
deleted and replaced with the Current Agreement Maximum Amount table shown above.
A revised Exhibit D, Statement of Work is hereby incorporated into this document and shall
replace all other prior Fiscal Year versions.
A revised Exhibit E, Budget is hereby incorporated into this document and shall replace all other
prior Fiscal Year versions.
EXHIBIT B TO ORDINANCE NO. 198, 2025
Grantee: City of Fort Collins Community Development and Neighborhood Services
Project: Restorative Justice Services
Grant #: 2026-DV-26-463-08
Grant Option Letter Number: 02 Page 2 of 2 V1_20241106 (DCJ 1/27/25)
Option Effective Date:
The effective date of this Option Letter is upon approval of the State Controller.
STATE OF COLORADO
Jared S. Polis, Governor
Department of Public Safety
Stan Hilkey, Executive Director
__________________________________________
By: Dr. Matthew M. Lunn, PhD
Director, Division of Criminal Justice
Date: _______________________
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
__________________________________________
By: Lyndsay J. Clelland
Grant Coordinator, Division of Criminal Justice
Amendment Effective Date: ______________
In accordance with §24-30-202, C.R.S., this
Agreement is not valid until signed and dated by
the State Controller or an authorized delegate.
EXHIBIT B TO ORDINANCE NO. 198, 2025
Grantee: City of Fort Collins - Conflict Transformation Works
Project: Restorative Justice Services
Grant #: 2026-DV-26-463-08
Exhibit D, Statement of Work Page 1 of 3
EXHIBIT D, STATEMENT OF WORK
Project Summary
Fort Collins Conflict Transformation Works will provide restorative justice services as an accountability option for 35
youth referred from the 8th Judicial District Attorney's Office. Through the restorative justice process, youth will be
held accountable for the harm caused while being recognized for their positive qualities. Each youth will help develop a
contract where they can repair the harm they caused to the people affected by the incident, including their
community, family and themselves. The people harmed by the crime and community members will be included in
every restorative conference. By completing the program, youth are kept from going further into the justice system.
Project Plan
This project will provide Restorative Justice as a diversion option for youth referred from the 8th Judicial District
Attorney’s Office. In restorative justice, the purpose is to respond to the crime by identifying the harm caused,
involving the people who were impacted and holding the youth accountable for repairing the harm. The concerns for
the youth, the harmed parties and the community are balanced. In this project there is a strong emphasis on
identifying and recognizing a responsible youth’s strengths, making this part of the assessment and discussion at all
parts of the program.
Most juveniles are referred pre-file; some are referred post-file.
Youth are screened at intake for substance abuse (SA) and mental health (MH). When recommended, further
assessment and/or treatment become requirements of the program. CTW staff monitor contract completion and have
a completion meeting with the responsible youth and their support people. The contract has 3 primary sections:
Giving back to the victim (harmed persons), Giving back to the community, Giving back to the self and family. There is a
minimum requirement of 20 restorative hours for a contract. The contract may contain treatment or supervision
requirements such as: counseling, drug/alcohol assessment or monitoring, participation in classes or programs, school
counseling, contact or supervision, support groups, mentoring etc. Each contract is designed for the specific incident
and youth. The contract may include requirements from CTW staff based on screening and/or family requests but
other contract requirements are determined by the conference participants.
Conference participants include: youth responsible for causing harm, their support, harmed persons, their support,
community representatives, affected community members and (often) peer community members. CTW staff have a
face-to-face intake meeting with the youth and support. Decisions about required referrals are made at this point.
Screening tools used by the DAs and also by RJS include: ARNA, CRAFFT, GAINSS. The youth and family are required to
comply with what is recommended based on the screening (counseling, further assessment, drug/alcohol
monitoring/classes, etc.).
CTW works with and refers to many community agencies including: the Center for Family Outreach, the CSU Center for
Family and Couples Therapy (CFCT), LifeStance Counseling, Summitstone Health Center, IMatter and others. Families
always have the option to use a provider of their choice for mental health services. Insurance is considered in weighing
options.
For non-shoplifting cases, CTW staff invite the victim (harmed persons) to participate. If they do not want to participate
or have a personal representative participate, the case is sent to the REFLECT Program, which uses trained victim
surrogates.
EXHIBIT B TO ORDINANCE NO. 198, 2025
Grantee: City of Fort Collins - Conflict Transformation Works
Project: Restorative Justice Services
Grant #: 2026-DV-26-463-08
Exhibit D, Statement of Work Page 2 of 3
The process is voluntary for all participants. The youth must admit to their involvement in the incident. If there is
monetary restitution, and the victim provides written verification of this damage, the youth and family must agree to
pay it.
CTW accepts petty, misdemeanor and felony cases. Most cases referred are misdemeanors and some are felonies. RJS
also accepts youth on probation when a new offense is referred in lieu of sending the probationer back to court.
Each RJ circle is built based on the needs and what will be of greatest benefit to the primary participants; the
responsible youth and the people who were harmed. For example, an accountability contract can be adjusted and
individualized to be accessible and doable for a youth with learning disabilities. CTW includes family members, school
support people, peer and adult community members in the circle to assure support and understanding for the youth,
in addition to accountability. CTW does the same for participating harmed parties.
CTW works on cultural, developmental and gender appropriateness by building every RJ circle individually, including
the youth, family and harmed person in deciding who should be part of the circle. Youth and their support people also
have choice in determining how the youth can repair harm, what service the youth chooses to do to give back to the
community. The CTW programs have a very strong emphasis on the youth’s strengths, making this part of the
assessment and discussion at all parts of the program: intake, pre-conference, conference, contract development and
completion circle.
During the intake process screening is done for mental health issues as well as substance abuse. When identified,
addressing these issues becomes part of the requirements for completing the program. They are considered "repairing
the harm to self.”
Services: The services within the program include:
• intake meeting with responsible youth and parent/s including screening for substance abuse and mental health
• resource referrals based on screening results
• preconference meetings with facilitators
• the restorative justice conference (face-to-face meeting with victim, victim support, community members and
family)
• accountability contract requirements
• check-ins and availability of staff during contract phase
• one or more follow-up meetings to verify contract compliance and assess how the youth and family have
progressed.
• contact and relationship opportunities with community volunteers
• CTW staff are always available by phone or in person for questions or concerns.
• CTW provides pre-conferencing services and resource referrals for the people harmed by the incident, family
members and community members.
In house services that support the direct services to youth responsible for harm, the people harmed and the
community include: review and assessment of cases, background checks, records maintenance, case management
services, volunteer recruitment, training and management, supervision and monitoring of contract compliance,
collecting and reporting data, referral assistance for community service, counseling and other support services in the
community.
In addition, CTW does pre and post surveys for each youth and participant satisfaction surveys for victims, community,
parents and all other participants. CTW staff also reviews and delivers letters of apology, restitution and other
EXHIBIT B TO ORDINANCE NO. 198, 2025
Grantee: City of Fort Collins - Conflict Transformation Works
Project: Restorative Justice Services
Grant #: 2026-DV-26-463-08
Exhibit D, Statement of Work Page 3 of 3
appropriate contract items.
CTW trains staff and volunteers to adhere to the RJ Facilitator Code of Conduct and Standards of Training and Practice
set forth by the Colorado’s Restorative Justice Coordinating Council and Colorado Coalition of Restorative Justice
Directors. Restorative practices used as part of the programming: , Restorative Justice Family/Community Conferences
, Youth assets emphasis in circle and contract , Victim/Community Impact panels , Meaningful Community Service ,
Restitution , Victim/Community representation in every circle , Restorative contracts , Pre-conferencing services ,
Completion interviews and contract review , Restorative language and approach throughout.
Graduated sanctions are built into the system we work with.
• If a youth re-offends while in the program, RJ staff consult with the DA representative, who determines next steps on
a case-by-case basis with input from RJ staff.
• If a youth referred by probation re-offends while in the program, the additional sanctions are handled by the
Probation Officer.
• In all cases, we communicate with the referring agency about the youth’s participation in the program, and any
completed contract items.
Noncompliance: If a youth does not complete his/her contract by the deadline, we work with the youth and family on
the issues that caused noncompliance. Extensions are given for good reason, and support as needed. If the youth
continues to be noncompliant, we refer them back to the DAs office, who determines next steps on a case-by-case
basis with input from RJ staff.
Goals and Objectives
ͳ: To prevent further involvement in the formal justice system for youth who commit crimes in our
community.
x Objective 1.1
Objective: Provide Restorative Justice conferencing as a diversion option for 35 youth
Outcome: 35 youth will be served. 90% of youth will complete program requirements.
Measurement: Number of youth receiving services during the time period. Percentage of
youth who complete vs noncomplete. 90% or more of youth are happy with their
experience.
Timeline: 7/1/2025-6/30/2026
x Objective 1.2
Objective: Provide the opportunity for victim and community to have a voice in the
restorative justice process.
Outcome: 100% of RJ circles include victim and community members and/or
representatives and their concerns are considered as part of the process. Victims and
community help identify the harm caused by crimes youth commit in our community and
provide meaningful ways for the youth to repair the harm done.
95% of victim and community reps are happy with their RJ experience.
Measurement: Case files and participant satisfaction surveys.
100% of RJ conferences will include one or more victim and community representatives.
Timeline: 7/1/2025-6/30/2026
EXHIBIT B TO ORDINANCE NO. 198, 2025
Grantee: City of Fort Collins - Conflict Transformation Works
Project: Restorative Justice Services
Grant #: 2026-DV-26-463-08
Exhibit E, Budget and Budget Narrative Page 1 of 3
EXHIBIT E, BUDGET
Personnel
Position Title: Restorative Justice Specialist
Name: Mary-Claire Geiss
Total # hours per week: 40
Base Pay % Paid by Grant Amount Paid by Grant
Funds
Salary
Fringe/Benefits
Subtotal
Additional
funding for
position
Narrative
Specialist and is a classified employee; Full time. Job
classification is determined by an
assessment of the duties.
Job duties related to Diversion include: program coordination
and case management for all RJ
programming, volunteer
management and training,
Communication with RJ referral
sources, updating program
procedures as needed, DA intake
meetings and other communications,
administering mental health screening and making referrals,
collaborating with community partners, contacting victims and
addressing their needs in the RJ
process, assessing all cases to determine best fit, best program
and needed resources. Benefits include: Medical: $12,443; Dental: 608; Life
100; LTD 406; FICA 6,072;
401K 5,159; WC 73.
Position Title: CTW Program Assistant
Name: Laurie Linam
Total # hours per week: 25
Base Pay % Paid by Grant Amount Paid by Grant
Funds
Salary
Fringe/Benefits
Subtotal
EXHIBIT B TO ORDINANCE NO. 198, 2025
Grantee: City of Fort Collins - Conflict Transformation Works
Project: Restorative Justice Services
Grant #: 2026-DV-26-463-08
Exhibit E, Budget and Budget Narrative Page 2 of 3
Additional
funding for
position
Narrative
This position assists program specialists with case management responsibilities.
Job duties related to Diversion include: data entry and case management
support for all RJ programming; conducting intake meetings with DA referrals
and families; corresponding through email and phone with referral partners
restorative justice circles as needed;
-
Personnel Subtotal: $ 35,636.73
Supplies and Operating
Item Amount Budget Narrative
Supplies and Operating Subtotal: $0.00
Travel
Travel Subtotal: $ 0
Equipment
Equipment Subtotal: $ 0
Consultants / Contracts
Consultants / Contracts Subtotal: $ 0
Indirect
Effective Date Expiration Date Amount Budget Narrative
Indirect Subtotal: $ 0
EXHIBIT B TO ORDINANCE NO. 198, 2025
Grantee: City of Fort Collins - Conflict Transformation Works
Project: Restorative Justice Services
Grant #: 2026-DV-26-463-08
Exhibit E, Budget and Budget Narrative Page 3 of 3
Overall Budget Summary
$ 35,636.73
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 35,637
EXHIBIT B TO ORDINANCE NO. 198, 2025
Certificate Of Completion
Envelope Id: DA8CA277-B0E2-4FE1-8610-559E258C512F Status: Completed
Subject: 2026-DV-26-463-08 - 2026 Diversion - City of Fort Collins - Conflict Transformation Works
Source Envelope:
Document Pages: 8 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 OAJJA Grants
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700 Kipling St
Lakewood, CO 80215
cdps_dcj_oajjagrants@state.co.us
IP Address: 165.127.87.1
Record Tracking
Status: Original
6/25/2025 8:56:14 AM
Holder: OAJJA Grants
cdps_dcj_oajjagrants@state.co.us
Location: DocuSign
Security Appliance Status: Connected Pool: FedRamp
Storage Appliance Status: Connected Pool: CDPS Contracts and Grants Location: Docusign
Signer Events Signature Timestamp
Matthew M. Lunn Ph.D.
Matthew.lunn@state.co.us
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 165.127.87.1
Sent: 6/25/2025 8:58:52 AM
Viewed: 6/25/2025 9:23:03 AM
Signed: 6/25/2025 9:23:19 AM
Electronic Record and Signature Disclosure:
Accepted: 6/25/2025 9:23:03 AM
ID: 92a4aff4-7e35-4256-99b8-f68c2bf14868
Lyndsay Clelland
lyndsay.clelland@state.co.us
Contract, Grant and Compliance Coordinator
Division of Criminal Justice
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.16.157.76
Sent: 6/25/2025 9:23:20 AM
Viewed: 6/25/2025 10:24:59 AM
Signed: 6/25/2025 10:35:36 AM
Electronic Record and Signature Disclosure:
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Kinsey Garrett
kinsey.garrett@state.co.us
Security Level: Email, Account Authentication
(None)
Sent: 6/25/2025 10:35:37 AM
Electronic Record and Signature Disclosure:
Accepted: 2/13/2025 9:00:59 AM
ID: 7c15a595-b4a6-4f0b-ac05-bc85b178243e
EXHIBIT B TO ORDINANCE NO. 198, 2025
Carbon Copy Events Status Timestamp
Kate Ferebee
Kate.Ferebee@state.co.us
Security Level: Email, Account Authentication
(None)
Sent: 6/25/2025 10:35:37 AM
Electronic Record and Signature Disclosure:
Accepted: 12/5/2023 12:36:38 PM
ID: a4ce6fe0-5dc1-4316-9e51-12a02feed373
DCJ GMS
dcjgms@state.co.us
Security Level: Email, Account Authentication
(None)
Sent: 6/25/2025 10:35:38 AM
Electronic Record and Signature Disclosure:
Accepted: 6/14/2024 10:14:04 AM
ID: c36f597f-bb29-4102-b870-1674cfd2acdb
Witness Events Signature Timestamp
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Envelope Summary Events Status Timestamps
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Certified Delivered Security Checked 6/25/2025 10:24:59 AM
Signing Complete Security Checked 6/25/2025 10:35:36 AM
Completed Security Checked 6/25/2025 10:35:38 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
EXHIBIT B TO ORDINANCE NO. 198, 2025
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, CDPS Contracts and Grants (we, us or Company) may be required by law to
provide to you certain written notices or disclosures. Described below are the terms and
conditions for providing to you such notices and disclosures electronically through the DocuSign
system. Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to this Electronic Record and Signature
Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to
use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign
system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
! &$#" #$ " "&'$ %!#%'$ $ & #"
$& % $ &# && ('"" "% )$$ &&& $
EXHIBIT B TO ORDINANCE NO. 198, 2025
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact CDPS Contracts and Grants:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: sarah.white@state.co.us
To advise CDPS Contracts and Grants of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at sarah.white@state.co.us and in
the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from CDPS Contracts and Grants
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to sarah.white@state.co.us and in the
body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with CDPS Contracts and Grants
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
EXHIBIT B TO ORDINANCE NO. 198, 2025
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to sarah.white@state.co.us and in the body of such request you must state
your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before
clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm
that:
x You can access and read this Electronic Record and Signature Disclosure; and
x You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
x Until or unless you notify CDPS Contracts and Grants as described above, you consent to
receive exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by CDPS Contracts and Grants during the course of your relationship
with CDPS Contracts and Grants.
EXHIBIT B TO ORDINANCE NO. 198, 2025
Grantee: City of Fort Collins - Conflict Transformation Works
Project: Restorative Justice Services
Grant #: 2026-DV-26-463-08
Page 1 of 2 V1_20241106 (DCJ 1/27/25)
State of Colorado Grant Modification
Option Letter 3
State Agency
Department of Public Safety, Division of Criminal
Justice
Grantee
City of Fort Collins
Grantee UEI
VEJ3BS5GK5G1
Option Letter Number
03
Original Agreement Number
2025-DV-25-30008-08
Option Agreement Number
2026-DV-26-463-08
Agreement Performance Beginning Date
07/01/25
Current Agreement Expiration Date
06/30/26
Current Agreement Maximum Amount
Fisal Year and Amount: 2025 $ 53,428.00
Fiscal Year and Amount: 2026 $ 39,637.00
Total for all State Fiscal Years: $ 93,065.00
1.Options:
A.Option to change the quantity of Services under the Agreement
2.Required Provisions:
A.In accordance with Section(s) Number §16.D of the Original Agreement referenced above, the
State hereby exercises its option to Increase the quantity of the Goods/Services or Both at the
rates stated in the Original Agreement, as amended.
B.The Agreement Maximum Amount table on the Agreement’s Signature and Cover Page is hereby
deleted and replaced with the Current Agreement Maximum Amount table shown above.
C.A revised Exhibit E, Budget is hereby incorporated into this document and shall replace all other
prior Fiscal Year versions.
3.Option Effective Date:
The effective date of this Option Letter is upon approval of the State Controller.
"! #
EXHIBIT C TO ORDINANCE NO. 198, 2025
Grantee: City of Fort Collins - Conflict Transformation Works
Project: Restorative Justice Services
Grant #: 2026-DV-26-463-08
Page 1 of 2 V1_20241106 (DCJ 1/27/25)
STATE OF COLORADO
Jared S. Polis, Governor
Department of Public Safety
Stan Hilkey, Executive Director
__________________________________________
By: Dr. Matthew M. Lunn, PhD
Director, Division of Criminal Justice
Date: _______________________
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
__________________________________________
By: Lyndsay J. Clelland
Grant Coordinator, Division of Criminal Justice
Amendment Effective Date: ______________
In accordance with §24-30-202, C.R.S., this
Agreement is not valid until signed and dated by
the State Controller or an authorized delegate.
"! #
$
$
EXHIBIT C TO ORDINANCE NO. 198, 2025
Grantee: City of Fort Collins - Conflict Transformation Works
Project: Restorative Justice Services
Grant #: 2026-DV-26-463-08
Exhibit E, Budget and Budget Narrative Page 1 of 2
Exhibit E, Budget
Personnel
Position Title: Restorative Justice Specialist
Name: Mary-Claire Geiss
Total # hours per week: 40
Base Pay % Paid by Grant Amount Paid by Grant
Funds
Salary
Fringe/Benefits
Subtotal
Additional
funding for
position
Narrative
al: $12,443; Dental: 608; Life 100; LTD 406; FICA
Position Title: CTW Program Assistant
Name: Laurie Linam
Total # hours per week: 25
Base Pay % Paid by Grant Amount Paid by Grant
Funds
Salary
Fringe/Benefits
Subtotal
Additional
funding for
position
Narrative
-time with limited benefits.
Personnel Subtotal: $ 39,636.73
EXHIBIT C TO ORDINANCE NO. 198, 2025
Grantee: City of Fort Collins - Conflict Transformation Works
Project: Restorative Justice Services
Grant #: 2026-DV-26-463-08
Exhibit E, Budget and Budget Narrative Page 2 of 2
Supplies and Operating
NA $ 0.00
Supplies and Operating Subtotal: $0.00
Travel
NA $ 0.00
Travel Subtotal: $ 0
Equipment
NA $ 0.00
Equipment Subtotal: $ 0
Consultants / Contracts
NA $ 0.00
Consultants / Contracts Subtotal : $ 0
Indirect
NA $ 0.00
Indirect Subtotal: $ 0
Overall Budget Summary
$ 39,636.73
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 39,637
EXHIBIT C TO ORDINANCE NO. 198, 2025
Certificate Of Completion
Envelope Id: F238CCF7-1776-4819-B8E5-27CA987403AE Status: Completed
Subject: OAJJA - Option Letter 03 - 2026-DV-26-463-08 - Juvenile Diversion - City of Fort Collins
Source Envelope:
Document Pages: 4 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 OAJJA Grants
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
700 Kipling St
Lakewood, CO 80215
cdps_dcj_oajjagrants@state.co.us
IP Address: 165.127.87.1
Record Tracking
Status: Original
10/22/2025 8:49:55 AM
Holder: OAJJA Grants
cdps_dcj_oajjagrants@state.co.us
Location: DocuSign
Security Appliance Status: Connected Pool: FedRamp
Storage Appliance Status: Connected Pool: CDPS Contracts and Grants Location: Docusign
Signer Events Signature Timestamp
Matthew M. Lunn Ph.D.
Matthew.lunn@state.co.us
Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 97.122.177.59
Sent: 10/22/2025 8:52:57 AM
Viewed: 10/22/2025 10:41:39 AM
Signed: 10/22/2025 10:41:47 AM
Electronic Record and Signature Disclosure:
Accepted: 10/22/2025 10:41:39 AM
ID: c935f38e-505b-4d66-a2a0-f96f9006a894
Lyndsay Clelland
lyndsay.clelland@state.co.us
Contract, Grant and Compliance Coordinator
Division of Criminal Justice
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.198.165.185
Sent: 10/22/2025 10:41:48 AM
Viewed: 10/22/2025 7:06:46 PM
Signed: 10/22/2025 7:06:51 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Rebecca Ballast
rebecca.lindhorst-ballast@state.co.us
Security Level: Email, Account Authentication
(None)
Sent: 10/22/2025 7:06:52 PM
Viewed: 10/23/2025 10:10:01 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
EXHIBIT C TO ORDINANCE NO. 198, 2025
Carbon Copy Events Status Timestamp
Kate Ferebee
Kate.Ferebee@state.co.us
Security Level: Email, Account Authentication
(None)
Sent: 10/22/2025 7:06:52 PM
Electronic Record and Signature Disclosure:
Accepted: 12/5/2023 12:36:38 PM
ID: a4ce6fe0-5dc1-4316-9e51-12a02feed373
Breanne Nugent
breanne.nugent1@state.co.us
CJ - Grant Contract Specialist
CDPS
Security Level: Email, Account Authentication
(None)
Sent: 10/22/2025 7:06:52 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/22/2025 8:52:57 AM
Certified Delivered Security Checked 10/22/2025 7:06:46 PM
Signing Complete Security Checked 10/22/2025 7:06:51 PM
Completed Security Checked 10/22/2025 7:06:52 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
EXHIBIT C TO ORDINANCE NO. 198, 2025
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, CDPS Contracts and Grants (we, us or Company) may be required by law to
provide to you certain written notices or disclosures. Described below are the terms and
conditions for providing to you such notices and disclosures electronically through the DocuSign
system. Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to this Electronic Record and Signature
Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to
use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign
system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
#! ! #$!
" "$!!#
!# "!# ## %$
#!
EXHIBIT C TO ORDINANCE NO. 198, 2025
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact CDPS Contracts and Grants:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: sarah.white@state.co.us
To advise CDPS Contracts and Grants of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at sarah.white@state.co.us and in
the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from CDPS Contracts and Grants
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to sarah.white@state.co.us and in the
body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with CDPS Contracts and Grants
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
EXHIBIT C TO ORDINANCE NO. 198, 2025
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to sarah.white@state.co.us and in the body of such request you must state
your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before
clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm
that:
x You can access and read this Electronic Record and Signature Disclosure; and
x You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
x Until or unless you notify CDPS Contracts and Grants as described above, you consent to
receive exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by CDPS Contracts and Grants during the course of your relationship
with CDPS Contracts and Grants.
EXHIBIT C TO ORDINANCE NO. 198, 2025