HomeMy WebLinkAboutAddendum 1 - RFP - 10240 HVAC Inspection and Maintenance Services - ResidentialAddendum # 1
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ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP 10240: HVAC Inspections and Maintenance Services - Rssidential
OPENING DATE: 3:00 PM (Our Clock) November 25, 2025
To all prospective bidders under the specifications and contract documents described above, the
following changes/additions are hereby made and detailed in the following sections of this
addendum:
Exhibit 1 – Remove and Replace RFP Section I. BACKGROUND &
OBJECTIVE/OVERVIEW and Section II. SCOPE OF PROPOSAL
Please contact Dennis Ralph, Senior Buyer, at (970) 221-6281 or dralph@fcgov.com with any
questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
fcgov.com/purchasing
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EXHIBIT 1
I. BACKGOURND & OBJECTIVE/OVERVIEW
A. Objective
The City of Fort Collins is requesting proposals from qualified Service Providers to provide HVAC
Inspection Services at residential housing throughout various neighborhoods across the City of
Fort Collins.
The Work Order maximum for this solicitation is Sixty Thousand Dollars ($60,000.00.)
B. Background
Healthy Homes is continuing an assessment process to promote education and awareness
around the health impacts of poor indoor air quality (IAQ). The home assessments also include
low or no cost recommendations and the resourcing of small-scale interventions to reduce indoor
air pollution and its health impacts and increase energy efficiency and resilience (home comfort).
Accordingly, the City is requesting proposals from qualified Service Provider(s) to support
providing identified home interventions that will improve indoor air quality, energy efficiency and
comfort in homes.
Healthy Homes indoor Air Quality program is piloting a new home assessment process across
underrepresented neighborhoods in the Fort Collins community.
As part of the assessment process, trained, volunteer Healthy Homes Educators will conduct in-
home assessments with the goal to promote education and awareness around the health impacts
of poor indoor air quality. As part of this process, the Healthy Homes educators will identify
additional interventions that the home could benefit from these resources include, but not limited
to:
• Portable Air Cleaners
• Simple air sealing and weatherstripping projects around doors, windows and some
piping
• Furnace filters
• HVAC cleaning and safety checks
•
As one of the home interventions, the City is looking to pay for HVAC system inspection and
safety checks. Housing types served include single family homes, apartments townhomes and
mobile homes, and it is expected that Spanish will be the primary language spoken in many
homes reached. The goal of this RFP is to identify a qualified Service Provider to provide HVAC
cleaning and safety checks and support basic air sealing and weatherization projects.
It is required that a resident 18 years of age or older is present while the inspection services are
rendered.
II. SCOPE OF PROPOSAL
A. Scope of Work
Task 1: Provision of HVAC Cleaning and Safety Checks
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City staff and trained volunteer educators will be conducting Healthy Homes assessments various
neighborhoods. Upon completion of assessments, educators will refer participants to receive the
HVAC inspection and cleaning. Staff will coordinate with the HVAC Service Provider(s) to
schedule participants.
Scope of services include:
• HVAC preventative maintenance, including cleaning and a safety inspection with an
agreed upon maximum price per home across all housing types being served through the
assessment process (Mobile Homes, Single family homes, apartments, and townhomes)
o Services to include, as applicable, but not limited to:
• Clean or replace filters
• Clean condenser and evaporator coils
• Clean drain lines
• Clear drain pans of any standing water
• Replace worn pulleys and belts
• Inspect ducts for mold, dust, and debris
• Observe humidity levels and adjust appropriately
• Check refrigerant charge and for leaks
• Test thermostats and controls to make sure temperatures and timer functions
are correctly set
• Check electrical system and connections
• Check fan motor
• Check blowers and blades for proper airflow
• Lubricate motors bearings and moving parts
• Inspect cabinet for leaks and check cabinet door for secure closure
• Check for debris around the outside unit
• Install/Removal of portable A/C or Heat unit
• Air Sealing and Weather Stripping
• A written report provided to the City and home occupant documenting the work that
was performed as well as any additional HVAC maintenance or repairs that could be
recommended to ensure the system works properly at each address. The format of
the written report to be mutually agreed by the parties.
• Courteous and professional customer service when interacting with community
members.
• The ability to communicate effectively with Spanish-speaking community members is
not required, but would be preferred.
B. Minimum Qualifications
Registered business with Colorado Secretary of State
Current HVAC Certificate/License