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HomeMy WebLinkAboutAddendum 1 - RFP - 10229 ARC Apparel ServicesAddendum 1 RFP 10229 ARC Apparel Services ADDENDUM NO. 1 Description: RFP 10229 ARC Apparel Services Bids Due: 3:00 PM MT on November 20th, 2025 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: 1. See attached Exhibit 1 for questions received and corresponding answers. Please contact Moutaz Badawi, Buyer II, at abadawi@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE RFP STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum 1 RFP 10229 ARC Apparel Services Exhibit 1 Questions and Answers 1. Please confirm that the scope and intent of this RFP is for direct purchasing of work apparel related to this RFP. The intent of this RFP is for direct purchasing for work apparel only. 2. Is there a need for a fully laundered and managed program, or simply direct purchase? The City is only soliciting for direct purchase. Laundered and managed programs are not needed. 3. Is the City of Fort Collins aware that we can provide a fully laundered and managed program for all FRC garments and Hi-Vis garments? The City is only soliciting for direct purchase. Laundered and managed programs are not needed. 4. Would the city be interested in exploring any cooperative agreement options? The City of Fort Collins Purchasing would be interested in reviewing cooperative agreements. 5. Would the City of Fort Collins prefer to maintain a blended pricing structure (price is the same for all manufacturers’ standard sizes) for RFP 10229 Arc Apparel Services? If so, please clarify that all bidders should use this pricing structure in their submission. The City of Fort Collins welcomes all bidders providing blended pricing structure. 6. Will no-bids be allowed for any line items? No-bids and/or "as equals" for line items on RFP are allowed. The City encourages bids on all requested requirements. 7. Will substitutes or "as equal" be considered for any line items? No-bids and/or "as equals" for line items on RFP are allowed. The City encourages bids on all requested requirements. 8. Would you be able to provide the requested logo for this bid? a. Logo examples for Water Field Operations Division: Addendum 1 RFP 10229 ARC Apparel Services b. Logo description for Light & Power Division: Logo should be City of Fort Collins logo with "Light & Power" under main logo. For L&P, required on left breast of all garments to be worn on upper body. Exemptions: logo can be on left sleeve if it is not practical on left breast (i.e. some hi-vis garments), no logo required on short sleeve T-shirts. All logos to be embroidery with FR thread - no screen printing. One logo per garment. 9. For the City to receive better pricing, would you consider separating out the freight to be FOB Per RFP 10229, unless stated otherwise by the City, shipping on all orders is to be F.O.B. destination to the City of Fort Collins Utilities Service Center Warehouse, 700 Wood Street, Fort Collins, Colorado 80521. Addendum 1 RFP 10229 ARC Apparel Services 10. Will you please clarify the logo information? Can you please send us a copy of the logo? Can you please advise as to which items receive embroidery and which items receive screen- printing and the location of the logo, as those costs vary? Will you please confirm that each item only receives the one logo? Please refer to answers on question #8. 11. If manufacturer pricing increases more that 3%, can the Service Provider request that manufacturer increase at that occurrence or at each renewal option? Service Providers must notify the City of price increases at annual renewal occurrences. 12. How do you score and evaluate scope of proposal, solutions, and service? Please refer to RFP 10229 for assessment information. 13. Manufacturer Cost is never disclosed on our pricing. On Attachment A – Pricing Schedule, can we complete the final delivered cost, order lead time and embroidery cost and leave Manufacturer Cost and Percent Markup blank on Attachment A – Pricing Schedule? The City will evaluate the final delivered item cost. Manufacturer costs can be embedded in final delivered item cost and Manufacturer Cost column on Attachment A can be left blank if needed. 14. Can you please share the incumbent’s current pricing? N/A. 15. What is the purpose of Attachment B, the Sample Clothing Action Form? Please refer to the ordering process in RFP 10229. This form may be utilized by division employees if applicable. 16. Can you please describe the project status reports that are required on Exhibit A? On Attachment A, is embroidery included in the price of the item or are we listing the cost in column L for each item? Elsewhere it mentions to include embroidery and screen-printing in the price but you do not clarify what items get which embellishment. Also, can you please explain what cost per character mean on the instructions regarding the embroidery cost? The City’s Water Field Operations will require embroidery if it is worn above waist (i.e. shirts, sweaters, coats). Embroidery pricing should be based on logos. Pricing could also be provided based on how many characters per embroidery. 17. On Attachment A, the instructions mention style number cells but there is no such cell. Can you please include style numbers for each of the items? Updated Attachment A- Pricing Schedule has been uploaded. 18. If our proposal suggests a different solution than some of the terms and conditions, should we change that on the Acknowledgement? Will that affect your evaluation? All proposals will be reviewed, and evaluation will be conducted according to the assessment criteria. Addendum 1 RFP 10229 ARC Apparel Services 19. In Attachment A – Pricing Schedule, in the instructions you say: “If you are proposing different FR clothing brands, please note that information in the Product Description and Style# cells and highlight with red text.” However, there is no cell labelled as “Style#”. Please clarify. Updated Attachment A- Pricing Schedule has been uploaded. 20. In the Pricing Schedule, the cell labelled “Order Lead Time” needs clarification. Are you wanting the lead time for a one time bulk order placed after the bid is awarded, or for quantities less than 10 pieces because each can have a different lead time. Lead time estimates will be needed for bulk orders as well as < 10 piece orders. 21. In the Pricing Schedule, in the instructions you say: “If you provide embroidery in- house, please enter the cost per character in column L.” Please clarify what you mean by “per character” ? Logos are provided under question #8 answers. The City requests pricing per log. Pricing could also be provided based on how many characters per embroidery. 22. For “Logos” you want ask for silkscreen and embroidery pricing, but your pricing schedule only allows for “Embroidery Cost.” These are two different application types and have different cost parameters, please clarify. The City’s Light & Power & Water Filed Operation divisions logos must be embroidered with FR thread - no silkscreen. 23. For the “90 – 100 Light & Power” employees, Will they have an annual uniform allotment and if so, will it be based on a set number of FR shirts and pants or a fixed dollar allotment, does this allotment start over every 12 months, is it a use it or lose it? The City’s Light & Power employees will have an annual uniform allotment of a fixed dollar amount with use it or lose it. 24. Same question for the “60 – 80 Water Operators” The City’s Water Field Operations employees will have an annual uniform allotment of a fixed dollar amount with use it or lose it. 25. What is your annual turnover headcount, and do you hire employees on a quarterly basis? The divisions turnover varies year to year as does employee hiring. No set number or time. New employees would receive full clothing allowance. Employees that are separating would forfeit any remaining balance of their allowance to be used by general clothing fund.