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Home My WebLink AboutAddendum 1 - RFP - 10235 Engineer Consultant for Fossil Creek - Trilby to LemayAddendum # 1 RFP 10235 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 10235: Engineer Consultant for Fossil Creek - Trilby to Lemay OPENING DATE: 3:00 PM (Our Clock) November 20, 2025 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions and Answers Exhibit 2 – Preproposal Meeting Presentation .pdf Please contact Jake Rector, Purchasing Manager, at (970) 221-6776 or jrector@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 fcgov.com/purchasing Addendum # 1 RFP 10235 EXHIBIT 1 Questions and Answers 1. What were the project lengths for the projects authorized by the Corps under a Nationwide Permit vs. an Individual Permit? A: Fossil Creek 4-1 ~ 2250’ – NW Spring Creek ~ 1,590’ – IP Mail Creek 3-1 ~ 980’ NW Mail Creek 1-1 ~ 3,240’ NW Fossil/Stanton Creeks (Trilby to Carpenter Rd.) ~ 5,750’ - IP 2. Was the Nationwide Permit utilized to authorize some of the projects limited to NWP 13, Bank Stabilization, or was NWP 27, Aquatic Habitat Restoration, etc. used. A: NWP 27 3. Can consultants gain access to Fossil Creek within the golf course as we prepare the proposal? A: The proposers can have access to Fossil Creek through the golf course. Requests for access can be made with Josh Evans (course superintendent) Jevans@fcgov.com. 4. Does the CAD deliverables have to be developed in version 2017? The newer versions (2018-2026) are not backward compatible. A: CAD deliverables may be provided in newer versions of AutoCAD; development in version 2017 is not required. The City uses AutoCAD 2025. 5. HEC-RAS A: The effective model is an unsteady HEC-RAS 3.0 model. The design analysis will be performed using HEC-RAS 2D. The regulatory model, however, must be a 1D steady- state model. Both will be developed in the latest version of HEC-RAS. 6. Will we be using construction oversight services costs as part of Cost and Work Hours - Construction window from November - June. Assume 60% staffing level through construction. A: What we are really after is ensuring that you have the staff and ability to provide Construction oversight services. Addendum # 1 RFP 10235 1 Pre-Proposal Meeting October 30, 2025 Stream Rehabilitation & Enhancement Project Fossil Creek - Lemay Ave to Trilby Road AGENDA •Virtual Meeting Instructions •Attendees List •Introductions •Bid Process and Schedule •Scope of Services •Proposal Format 2 VIRTUAL MEETING INSTRUCTIONS •Please put your Name, Company and email in the Chat. •Submit questions for today’s meeting in the ‘chat’ during the presentation (we will answer at the end of each section) •Submit additional questions in writing via e-mail to Jake Rector (after pre-proposal meeting) to be sure they are included in the Addendum (jrector@fcgov.com) •Addendum will include new or clarifying information 3 INTRODUCTIONS •Jake Rector, •Purchasing Manager, CoFC Utilities •Jason Stutzman, Primary PM •CoFC Water Utilities - Capital Projects •Scott Phelps •Senior Manager of Golf, CoFC Recreation •Taryn Tigges •Sr. Specialist, Floodplain Mgmt, CoFC Stormwater 4 RFP PROCESS AND SCHEDULE •Submit proposal online via RMEPS(BIDNET) •All questions submitted in writing via email to Jake Rector (jrector@fcgov.com) •Anticipated Schedule (RFP Section II.- C.) 5We encourage you to ask questions prior to the question deadline RFP SECTIONS 6 10235 - ENGINEER CONSULTANT FOR FOSSIL CREEK – LEMAY TO TRILBY Cover Letter Invitation from Purchasing Dept. I.BACKGROUND & OBJECTIVE / OVERVIEW II. SCOPE OF PROPOSAL III. PROPOSAL SUBMITTAL IV. REVIEW AND ASSESSMENT CRITERIA V. ACKNOWLEDGEMENT VI. SAMPLE AGREEMENT RFP PROCESS AND SCHEDULE 7RFP Section II. E WEIGHTING FACTOR CATEGORY 20%Scope - Project Approach & Schedule 45%Firm Capability & Experience 5%Sustainability/TBL Methodology 30%Cost & Work Hours Proposals will be evaluated based on the following matrix Evaluation of Cost & Work Hours Category will consider the following: o Appropriate hour allocation for all skill levels. o Reasonable and appropriate effort for all tasks. o Transparent and competitive rates o Total cost o If applicable, added value for additional scope items proposed. RFP AND TIMELINE 8 QUESTIONS? SREP BACKGROUND 9RFP Section I. Stream Rehabilitation & Enhancement Program (SREP) •13 Basins. This is in the Fossil Creek basin •Several streams have been degraded by agricultural practices and urban development. •Projects prioritized by condition and opportunity. •Key goals are safety, connectivity and water quality 10 PROJECT BACKGROUND & LOCATION Le m a y A v e n u e Trilby Road Le m a y A v e n u e UP R a i l r o a d T r a c k s Fossil Creek Community Park 11 Le m a y A v e n u e Trilby Road Le m a y A v e n u e Fossil Creek Community Park UP R a i l r o a d T r a c k s PROJECT BACKGROUND & LOCATION Fossil Creek SREP Lemay Ave. to Trilby Road Next priority project •Public Safety •Severe Erosion •Water quality •Aquatic, Riparian, Terrestrial quality •Floodplain Connectivity 12 Le m a y A v e n u e Trilby Road Le m a y A v e n u e Fossil Creek Community Park Paragon Point HOA Open Space UP R a i l r o a d T r a c k s Southridge Greens GC Fossil Creek SREP Lemay Ave. to Trilby Road Across 2 Properties •Southridge Greens G.C. •Paragon Point HOA Open Space •Residential surrounding PROJECT BACKGROUND & LOCATION 13 Le m a y A v e n u e Trilby Road Le m a y A v e n u e Fossil Creek Community Park Paragon Point HOA Open Space Residential Neighborhoods Residential Neighborhoods UP R a i l r o a d T r a c k s Southridge Greens GC Residential Neighborhoods Residential Neighborhoods Fossil Creek SREP Lemay Ave. to Trilby Road Across 2 Properties •Southridge Greens G.C. •Paragon Point HOA Open Space •Residential surrounding PROJECT BACKGROUND & LOCATION 14 Le m a y A v e n u e Trilby Road Le m a y A v e n u e Creek Length ~ 2,300 L. Ft.Fossil Creek Community Park Paragon Point HOA Open Space Creek Length ~ 5,300 L. Ft. Residential Neighborhoods Residential Neighborhoods UP R a i l r o a d T r a c k s Southridge Greens GC Residential Neighborhoods Residential Neighborhoods PROJECT BACKGROUND & LOCATION Fossil Creek SREP Lemay Ave. to Trilby Road Length of stream reach •Total Length~ 7,600 L. Ft. •Southridge Greens ~2,300 L. Ft. •PP HOA Open Space ~5,300 L. Ft. 15 Le m a y A v e n u e Trilby Road Le m a y A v e n u e Creek Length ~ 2,300 L. Ft.Fossil Creek Community Park Paragon Point HOA Open Space Creek Length ~ 5,300 L. Ft. Residential Neighborhoods Residential Neighborhoods UP R a i l r o a d T r a c k s Southridge Greens GC Residential Neighborhoods Residential Neighborhoods PROJECT BACKGROUND & LOCATION Fossil Creek SREP Lemay Ave. to Trilby Road Southridge Greens G.C. 5 Ped/Traffic Bridges 16 Le m a y A v e n u e Trilby Road Le m a y A v e n u e Creek Length ~ 2,300 L. Ft.Fossil Creek Community Park Paragon Point HOA Open Space Creek Length ~ 5,300 L. Ft. Residential Neighborhoods Residential Neighborhoods UP R a i l r o a d T r a c k s Southridge Greens GC Residential Neighborhoods Residential Neighborhoods PROJECT BACKGROUND & LOCATION Fossil Creek SREP Lemay Ave. to Trilby Road Southridge Greens G.C. 5 Ped/Traffic Bridges 2 Ped Bridges – HOA (private trail) 17 Le m a y A v e n u e Trilby Road Le m a y A v e n u e Creek Length ~ 2,300 L. Ft.Fossil Creek Community Park Paragon Point HOA Open Space Creek Length ~ 5,300 L. Ft. Residential Neighborhoods Residential Neighborhoods UP R a i l r o a d T r a c k s Southridge Greens GC Residential Neighborhoods Residential Neighborhoods PROJECT BACKGROUND & LOCATION Fossil Creek SREP Lemay Ave. to Trilby Road Southridge Greens G.C. 5 Ped/Traffic Bridges 2 Ped Bridges – HOA (private trail) QUESTIONS? 18 SCOPE OF SERVICES RFP Section II Hydraulic Modeling and Floodplain Mapping •HEC-RAS version 5.0.6 Bridges •Include crossings at Lemay Ave & Trilby Road. •Include pedestrian bridges •CoFC Trans. Eng. own bridges. Models will inform designs of future improvements. Current conditions and proposed changes •Will be required for City of Fort Collins CLOMR/LOMR process Property Owner(s) coordination 19RFP Section II Permitting •All local, state and federal permitting needed •404 Permit (NW or IP) Army Corps of Engineers •City of Fort Collins •Floodplain •Erosion Control •SHPO? •MS4 compliance (CoFC) Baseline Data •Cultural Resources •Wetland Delineation •Survey to support design •Golf course assessment •Previous project specs •Fish survey SCOPE OF SERVICES 20RFP Section II SCOPE OF PROPOSAL Design (highlights) •30%, 60%, 90%, FFC •Opinion of Probable Const. Cost •CM/GC Integration (30%-60%) •Golf Course Integration •Deliverables (plans and specs) with workshops to address comments •Basis of Design Memorandum •Risk Register •Final Design Report 21RFP Section II SCOPE OF PROPOSAL Community Engagement •Minimum 2 workshops •30% •FFC •Engagement Materials/Graphics will be required from selected consultant PROPOSAL SUBMITTAL As described in RFP •Proposal Length Limit of twenty (20) pages •Professional(s) are required to provide detailed written responses to the following items in the order outlined. A. Cover Letter / Executive Summary M. Professional Information N. Scope (20%) •Narrative of services, CM/GC interaction •Project Management •Subconsultants •Schedule outline 22RFP Section III PROPOSAL SUBMITTAL As described in RFP O. Firm Capability and Assigned Personnel (45%) •Relevant information regarding previous experience •Org. Chart •Alternative Project Delivery Experience •Regulatory Agency Experience •References •“What makes you different?” P. Sustainability/TBL Methodology (5%) Q. Cost and Work Hours (30%) R. Sample Agreement and Requested Edits S. Acknowledgement 23RFP Section III PROPOSAL FORMAT •ADDENDA ITEMS-Currently In the RFP, the effective model is listed as ‘HEC-RAS version 2.2.’ The 2019 Fossil Creek Trail LOMR covers this area and would be the effective model for this project and is in version 5.0.6. 24RFP Section III Colorado Open Records Requests (CORA) Colorado Open Records Act (CORA) C.R.S. §§24-72-200.1 et seq. -Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. -Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” -Such statement does not necessarily exempt such documentation from public disclosure if awarded the project as all provisions of any contract resulting from this request for proposal will be public information. 25RFP Section III STREAM REHABILITATION AND ENHANCEMENT PROGRAM Questions? Question Deadline – November 5, 2025 –Send to jrector@fcgov.com Proposals Due – November 20, 2025 26 THANK YOU FOR ATTENDING