The URL can be used to link to this page

Home My WebLink AboutAddendum 1 - RFP - 10183 Utility Network Consulting ServicesAddendum # 1 10183 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 10183: Utility Network Consulting Services NEW OPENING DATE: 3:00 PM (Our Clock) JANUARY 7, 2026 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Schedule changes due to delay on Data Readiness Assessment delivery: Questions Due – Friday, November 21, 2025 Proposals Due – January 7, 2026 Interviews – January 2026 Award – January 2026 Completion of Project – March 2028 Exhibit 1 – Questions and Answers Exhibit 2 – Preproposal Powerpoint Presentation .pdf Please contact Jake Rector, Purchasing Manager, at (970) 221-6776 or jrector@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 fcgov.com/purchasing Addendum # 1 10183 EXHIBIT 1 QUESTIONS AND ANSWERS 1. The RFP references completed Data Readiness Assessments (pages 8 and 10) for each of the four utility network models. Could you please provide who completed these assessments; were they done in-house or by a third-party vendor/consultant? A: Data Readiness Assessment expected to be complete December 2025. These are to be completed by ESRI. The City plans to make these available upon completion. 2. Could you please provide the Data Readiness Assessments as supporting RFP documents via BidNet? A: Data Readiness Assessment expected to be complete December 2025 3. We applied to be an Esri Partner. Will you consider our response if the Esri Partner approval is in process? (Not complete at submission but would be in place before a contract is awarded). A: Yes, but it will be required for your firm to be an Esri Partner upon contracting if awarded. 4. Is there any preference for minority owned, small business? A: Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in c onsideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its Service Providers to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Service Providers and their Addendum # 1 10183 subcontractors/subconsultants at every tier. 5. Are there any restrictions on where work is done? If some of the team are offshore is that ok? A: Yes, work being completed offshore will need to be done with the approval of the City of Fort Collins. The City expects that no data will cross outside of the United States of America. Data should not be copied and hosted offshore. Data clean-up work is to be done within the United States of America. Purchasing Manager Jake Rector 10183 Utility Network Consulting Services Preproposal Meeting November 4th, 2025 Maya Coleman Sr. Manager, Utilities GIS Ops 10183 Utility Network Consulting Services Introductions: Jake Rector, Purchasing Manager Maya Coleman, Sr. Manager, Utilities GIS Ops Abiah Shaffer, Sr. Analyst GIS Rachael Webster, GIS Manager Jennifer Leija-Bonnart, L&P GIS Analyst II Please enter your name, email and company in the Chat box Schedule Review: RFP Posted – October 22, 2025 Preproposal Meeting – Tuesday, November 4th, 2025 3:00PM MT Questions Due – Friday, November 7, 2025 Friday, November 21, 2025 Proposals Due – November 20, 2025 Wednesday, January 7, 2026 Interviews – December 2025 January 2026 Award – December 2025 January 2026 Completion of Project – March 2028 10183 Utility Network Consulting Services The City of Fort Collins is requesting proposals from qualified Professionals with demonstrated experience migrating to and implementing the Esri Utility Network. The project includes Utility Network consulting services for Water Distribution, Wastewater Collection, Stormwater Collection and Electric Distribution. -Migrate GIS data models to the UN to modernize our utility GIS systems and align with ESIR standard. -Transform GIS editing from ArcMap to ArcGIS Pro -Replace end-of-life Geometric Network for City Electric Distribution Network -Enable use of ESRI solutions and product suite. 10183 Utility Network Consulting Services Utilities Structure 10183 Utility Network Consulting Services IT Structure 10183 Utility Network Consulting Services Scope of Work Light & Power: •Migrating Electric Distribution from Esri Geometric Network to Esri UN. •Replacing GIS functionality in ArcFM (Schneider Electric) with core Esri UN (expanded data model). One Water: •Migrating Water Distribution to UN (expanded data model) from general Esri data model. •Migrating Wastewater Collection to UN (expanded data model) from general Esri data model. •Migrating Stormwater Collection to UN from general Esri data model. 10183 Utility Network Consulting Services Expectations •Design and setup UN architecture •Pilot testing •Iterative migration testing •Well documented business rules •Ensure no impact to integrations after cutover •Ensure effective change management and communication •Ensure continuity of staffing for professional services •Ensure data quality meets UN requirements •Successful User Acceptance Testing •Successful production cutover. 10183 Utility Network Consulting Services Integrations Many GIS integrations and data feeds are currently established. These include: •One Water •Asset management (Maximo) •Workorder management (DataSplice) •Video inspection (GraniteNet) •Customer billing systems (CIS) •Light & Power •Advanced Metering Infrastructure (AMI) •OMS (Milsoft) •Distributed Energy Resource Management System (DERMS) •Computer Aided Drafting (CAD) •Advanced Distribution Management System (ADMS) •Electric outage map •Customer billing systems (CIS) •Asset Management *Other ad hoc data feeds. 10183 Utility Network Consulting Services Data Readiness Assessment •Report is not yet available •Current state: Esri performing Data Readiness Assessment, expected in December. 10183 Utility Network Consulting Services Questions? 10183 Utility Network Consulting Services Evaluation Criteria: Scope of Proposal – 20% Firm Capability & Assigned Personnel – 40% Sustainability/TBL Methodology – 10% Cost & Work Hours – 30% Sample Agreement Provide any requested edits to the Professional Services Agreement sample attached to the RFP. 10183 Utility Network Consulting Services Colorado Open Records Act (CORA) C.R.S. §§24-72-200.1 et seq. -Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. -Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” -Such statement does not necessarily exempt such documentation from public disclosure if awarded the project as all provisions of any contract resulting from this request for proposal will be public information. 10183 Utility Network Consulting Services Questions? Please send to Jake Rector at jrector@fcgov.com Schedule Review: RFP Posted – October 22, 2025 Preproposal Meeting – Tuesday, November 4th, 2025 3:00PM MT Questions Due – Friday, November 21, 2025 Proposals Due – January 7, 2026 Interviews – January 2026 Award – January 2026 Completion of Project – March 2028