HomeMy WebLinkAboutAddendum 2 - RFP - 10220 Background Screening ServicesAddendum 2 Page 1 of 2
ADDENDUM NO. 2
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP 10220: Background Screening Services
OPENING DATE: 3:00 PM MT (RMEPS Clock) December 2, 2025
To all prospective bidders under the specifications and contract documents described above,
the following changes/additions are hereby made and detailed in the following sections of this
addendum:
Exhibit 1 – Questions & Answers
Please contact Beth Diven, Buyer II, at bdiven@fcgov.com with any questions regarding this
addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
nd Floor
970.221.6775
fcgov.com/purchasing
Addendum 2 Page 2 of 2
EXHIBIT 1 – QUESTIONS & ANSWERS
1. If possible, can you please advise which pre-employment/random drug screening panels are
most frequently ordered? (5-panel, 7-panel, 10-panel, etc.)
The 5-panel is our most frequently ordered drug test.
2. What is the number/estimate of previously issued i9 forms you would anticipate being
audited?
The I-9 process does not intersect with the background check process.
3. What is the number/estimate of previously issued i9 forms you would anticipate bringing into
the new system for storage?
None.
4. Do all new hires complete i9 activities at a City of Fort Collins facility ? If not all at a City of
Fort Collins facility, how many or what percentage would perform i9 completion remote?
New hires complete the I-9 activities in-person at a City facility. None are issued
remotely.
5. The RFP requests unlimited flat-rate, all-inclusive packages with no third-party fees. Would
the City permit an exception for jurisdictions where mandatory court or government access
fees are unusually high (for example, over a defined threshold such as $75), so that those
specific fees are passed through at cost while all others remain included in the all-inclusive
rate?
This sounds like a good approach. Currently, any court access fees are sent to us
to approve.
6. The Scope references a Workers’ Compensation Claim History search. Is this search
expected for all new hires or only for specific positions after a conditional offer, consistent
with ADA limitations? Would the City prefer that vendors list this as a post-offer, ADA-
compliant optional service rather than as a standard component of the background
package?
We do not typically run a Workers’ Compensation History search. This would be a
rare, by request search only.
7. The Scope describes “Social Security Number Validation” that confirms issuance details and
death-benefit filings. Can the City confirm this refers to a database-based SSN
trace/validation rather than the SSA’s Consent Based SSN Verification (CBSV) process,
which requires Form SSA-89 and explicit applicant consent?
Correct. SSN database-based SSN trace/verification is what’s needed.
8. The Scope references a “Risk Management scan” to identify inconsistencies in an
applicant’s history. Can the City confirm whether this refers to an internal fraud-detection or
data-consistency process performed as part of identity and SSN validation, or whether a
separate, reportable search is expected?
The risk management scan does refer to the data-consistency process performed
as part of identify and SSN validation.