HomeMy WebLinkAboutRFP - 10183 Utility Network Consulting ServicesREQUEST FOR
PROPOSAL
RFP # 10183; UTILITY NETWORK CONSULTING SERVICES
Jake Rector, Purchasing Manager
jrector@fcgov.com
Maya Coleman, Project Manager
mcoleman@fcgov.com
Abiah Shaffer, Project Coordinator
ashaffer@fcgov.com
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 805
22
970.221.6775
fcgov.com/purchasing
RFP 10183 Utility Network Consulting Services
Page 1 of 55
REQUEST FOR PROPOSAL
10183 UTILITY NETWORK CONSULTING SERVICES
RFP DUE: 3:00 PM MT (Mountain Time), November 20th, 2025
The City of Fort Collins is requesting proposals from qualified Professionals with demonstrated
experience migrating to and implementing the Esri Utility Network. The project includes Utility
Network consulting services for Water Distribution, Wastewater Collection, Stormwater Collection
and Electric Distribution.
As part of the City’s commitment to sustainability, proposals must be submitted online through the
Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-
collins. Note: please ensure adequate time to submit proposals through RMEPS. Proposals not
submitted by the designated Opening Date and Time will not be accepted by RMEPS.
A pre-proposal meeting will be held at 1:00 PM MT on November 4th, 2025. The pre-proposal
meeting will be hosted remote via Microsoft TEAMS. Please use the link below to access the meeting:
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 243 560 223 740 4
Passcode: 47Ai6nR2
All questions should be submitted, in writing via email, to Jake Rector, Senior Buyer at
jrector@fcgov.com, with a copy to Maya Coleman, Project Manager, at mcoleman@fcgov.com,
and Abiah Shaffer, Project Coordinator, at ashaffer@fcgov.com no later than 3:00 PM MT on
November 7th, 2025. Please format your e-mail to include: RFP 10183 – Utility Network Consulting
Services in the subject line. Questions received after this deadline may not be answered.
Responses to all questions submitted before the deadline will be addressed in an addendum and
posted on the Rocky Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by BidNet
A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
This RFP has been posted utilizing the following Commodity Code(s):
91897 Consulting Services Utilities: Gas, Water, Electric Consulting
The City of Fort Collins, in accordance with the provisions
of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d -4) and the
Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into
pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair
opportunity to submit bids in response to this invitation and will not be discriminated against on the
grounds of race, color, or national origin in consideration for an award.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 805
22
970.221.6775
fcgov.com/purchasing
RFP 10183 Utility Network Consulting Services
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The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40
years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The
City also strictly prohibits unlawful harassment in the workplace, including sexual harassment.
Further, the City strictly prohibits unlawful retaliation against a person who engages in protected
activity. Protected activity includes an employee complaining that he or she has been discriminated
against in violation of the above policy or participating in an employment discrimination proceeding.
The City requires its Professionals to comply with the City’s policy for equal employment opportunity
and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all
third-party Professionals and their subcontractors/subconsultants at every tier.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act,
C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public
disclosure by the City pursuant to CORA and City ordinances. Professionals may submit one (1)
additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the
proposal, Professionals may redact text and/or data that it deems confidential or proprietary
pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA
and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal.
Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality
under CORA without regard to how the applicant’s proposal or certain pages of the proposal are
marked confidential, proprietary, or similar. Such statement does not necessarily exempt such
documentation from public disclosure if required by CORA, by order of a court of appropriate
jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial
information and financial data information may not be disclosed by the City. Proposals may not be
marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Professionals
hereby waives any and all claims for damages against the City for the City’s good faith compliance
with CORA. All provisions and pricing of any contract resulting from this request for pr oposal
will be public information.
Professionals Registration: The City requires new Professionals receiving awards from the City to
submit IRS form W-9 and requires all Professionals to accept Direct Deposit (Electronic) payment. If
needed, the W-9 form, and the Vendor Direct Deposit Authorization Form can be found on the City’s
Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do
not submit these documents with your proposal, however, if you take exception to participating in
Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The
City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole
discretion.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
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business with the City of Fort Collins is prohibited.
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities
or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other
state and local governmental agencies, political subdivisions, and/or school districts to utilize the
resulting award under all terms and conditions specified and upon agreement by all parties. Usage
by any other entity shall not have a negative impact on the City of Fort Collins in the current term or
in any future terms.
The selected Professional shall be required to sign the City’s Agreement prior to commencing
services (see sample attached to this document).
Sincerely,
Gerry Paul
Purchasing Director
RFP 10183 Utility Network Consulting Services
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I. BACKGROUND & SUMMARY
1.1 Objective
The City of Fort Collins is requesting proposals from qualified Professionals with
demonstrated experience migrating to and implementing the Utility Network (UN) for Water
Distribution, Wastewater Collection, Stormwater Collection, and Electric Distribution utility
services. The City of Fort Collins (City) is planning to migrate GIS data models to the UN to
modernize our utility GIS systems and align with the Environmental Systems Research
Institute (Esri) industry standard, as well as increase the performance and utilization of our
data network models. This is a transformational technology change that will transition GIS
editing from ArcMap to ArcGIS Pro as well as replace the end-of-life Geometric Network for
the City electric distribution network. By transitioning to the Utility Network data models,
the City will enable the use of Esri solutions and product suite. The UN transformation
requires a thoughtful and deliberate approach to migration and integration with other
touchpoint systems, to maintain continuity of operations.
Request For Proposal (RFP) identifies the basic study objectives, scope of work, proposal
requirements and project schedule. A list of other documents that will be made available
to potential firms upon request is also included.
1.2 Utility Background
The City of Fort Collins is located 65 miles north of Denver in Larimer County, between the
Rocky Mountain foothills and the Eastern Plains of Colorado and along the Cache la Poudre
River. The fourth-largest city in Colorado, Fort Collins covers over 57 square miles and has
a population of approximately 172,300.
• Fort Collins Light & Power provides reliable electric service to Fort Collins homes and
businesses. With our power system fully underground, the Light & Power utility is
99.99% reliable, meaning power outages are few and far between. The City of Fort
Collins Light & Power division serves over 79,000 customers (more than 70,000
residential and 8,600 commercial). The system is operating approximately 2,000 miles
of primary conductor cable, 12,000 municipal streetlights, 650 floodlights, 8,600
transformers, 10 electric vehicle charging stations, and 7 substations.
• The City of Fort Collins One Water utility manages an integrated system of drinking
water, wastewater, and stormwater infrastructure.
o The drinking water distribution system consists of approximately 550 miles of
treated water mains, serving over 35,000 homes and businesses.
o The City operates and maintains two wastewater treatment facilities within the
City’s service area, for a total treatment capacity of up to 29 MGD.
o The City operates one water treatment facility, which has a treatment capacity
of up to 87 MGD.
o Wastewater collection consists of approximately 450 miles of pipe and
stormwater collection has approximately 244 miles.
o The water, wastewater and stormwater utilities do not have aligned service
territories.
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1.3 Business Organization
See below for the Utilities business organization primary project participants.
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See below for the Information Technology organization primary project participants.
1.4 Scope of Proposal
The City of Fort Collins (City) is planning to migrate GIS data models to the Utility Network
or (UN), to remain in current support with our GIS vendor, Esri, as well as increase the
performance of our data network models. This is a transformational technology change and
modernization that will replace earlier adopted Esri network technology and data models.
The current ArcGIS Desktop – ArcMap component along with the Geometric Network used
in the City’s electric distribution network is set to retire and will not be supported by
Environmental Systems Research Institute (Esri). Esri has already stopped releasing newer
versions of ArcMap, and all new functionality is focused on the Utility Network and ArcGIS
Pro.
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Light & Power:
• Migrating Electric Distribution from Esri Geometric Network to Esri UN.
• Replacing GIS functionality in ArcFM (Schneider Electric) with core Esri UN.
One Water:
• Migrating Water Distribution, Wastewater Collection, and Stormwater Collection to UN
from general Esri data model.
a. Integrations and Data Feeds
Many GIS integrations and data feeds are currently established with asset management
(Maximo), workorder management (DataSplice), video inspection (GraniteNet), Advanced
Metering Infrastructure (AMI), Milsoft, Distributed Energy Resource Management System
(DERMS), Computer Aided Drafting (CAD), Advanced Distribution Management System
(ADMS), electric outage map, customer billing systems (CIS), and other ad hoc data feeds.
These will need to be considered within the scope of the project.
b. Customer Application Architecture
• Databases
o A branch versioned Enterprise Geodatabase including Water Distribution,
Wastewater Collection and Stormwater Collection.
o A traditionally versioned geodatabase including Electric, Broadband and
Conduit. Conduit is a shared structure network between Light and Power and
Broadband.
Note: The Broadband migration is out of scope and is part of a separate initiative (RFP
10198).
• GIS desktop
o ArcMap version 10.8 is used with the ArcFM desktop for Light & Power.
o ArcPro is used for Water Distribution, Wastewater Collection and Stormwater
Collection.
• Enterprise Portal
o The City leverages ArcGIS Enterprise portal for utilities applications and
services.
To maintain continuity of operations, the expectation is that the Professional will be
responsible for the following, but not limited to:
• System Evaluation (Current State)
o Evaluate existing GIS architecture and system integrations and data feeds.
o Evaluate the four existing utility network models.
o Evaluate existing workflows and business processes.
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o Evaluate inventory of all end user web mapping applications/products.
o Review and evaluate the City provided Data Readiness Assessment for each
of the four utility network models.
• Perform Data Clean-up
o Reduce data errors by performing agreed upon data clean-up.
o Improve connectivity prior to migration to the UN.
• Conduct Data Mapping
o Perform data mapping to the Esri Expanded UN data model where
applicable.
• Facilitate and Coordinate Symbology
o Facilitate and coordinate migration of symbology to align with the new UN
Data Model. Electric data model and associated structures include
underground symbology.
o Symbology must meet the requirements of Colorado Digital Accessibility
Law; 8 CCR 1501-11.
• Migration Planning
o Develop migration project plan.
▪ Includes detailed project plans (includes iterative testing for each of
the 4 utility network models). Wastewater will be used as the pilot.
▪ Includes data clean-up.
▪ Includes system integration and data feed plans.
▪ Includes testing and execution.
▪ Includes change management tasks.
▪ Includes tasks for decommissioning infrastructure and systems.
▪ Includes training and development tasks.
▪ Includes cutover and post implementation tasks.
• Finalize Data Mapping
• Testing (in test environment)
o Data migration (mapping, extraction, transformation and load).
o System integrations and data feeds.
o System configurations.
o QA/QC testing.
o Correct data as identified through QA/QC testing.
• Data Migration and Implementation (Production Environment)
o Data Migration (extraction, transformation and load)
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o System integrations and data feeds.
o Complete testing in production environment
o Cut over web mapping applications and products.
• Training/Knowledge Transfer
o Best practices recommendations and training.
o Configurations and branch versioning best practices and training.
o Updated workflows and business processes (documentation).
o The Professional will engage in a series of activities to transfer knowledge
from the Professional to the production team who will be operating and
supporting the Project.
o Ensure the staff responsible for managing the application have been
trained, knowledge transfer has occurred, and ready to accept support
responsibility from the Professional.
• Production Cutover
o The Professional will execute the go-live plan schedule, which moves The
City from the legacy systems to operation of the solution.
• Decommissioning
o Coordinate decommissioning of infrastructure and systems.
• Documentation
Detailed documentation required to be provided in an electronic format. Manuals
and procedures must include, but not limited to:
o Detailed data mapping and end user crosswalk documentation (reference
table) displaying the symbology and data structure changes.
o Functional manuals tailored to the administrative user to explain processes
and procedures.
o Utility Network editing workflow training
o Lessons learned
• Project Management
o The Professional will provide Project Management throughout the duration
of the project.
II. PROJECT PLAN AND ONGOING OPERATIONAL CONSIDERATIONS
Project Plan Considerations
a. Integrate Utility Network GIS with all applicable non-GIS Systems.
• Replace or test current data feeds and integrations for Utility Network
compatibility.
b. Project plan shall support the City’s goal of complexity to simplicity.
On-Going Operational Considerations
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a. Reduce operating costs to the maximum extent feasible.
b. Reduce customizations whenever possible.
c. Use out-of-the-box solutions and configurations whenever possible.
d. Ensure current GIS utility networks and integrated systems remain
accessible for daily operations, until decommissioned.
III. GOALS
Within this context, the following minimum goals have been set for the project:
a. Review Data Readiness Assessment of all four utility network data models;
Water, Wastewater, Stormwater and Electric Distribution.
b. Assess all system integrations/data feeds and optimize when opportunity is
identified.
c. Develop comprehensive project plan for migration, integrations/data feeds
and implementation of the Utility Network.
d. Develop/implement change management strategy for adoption of Utility
Network.
e. Configure data elements meeting City Utility business rules for migration for
the utility network data model.
f. Migrate data to the Utility Network.
g. Decommission legacy data models.
IV. REQUIREMENTS
All the necessary Utility Network Consulting services to complete the project including the
following:
a. Project management.
b. Staffing augmentation to complete project on time.
c. All Implementation project plan services.
d. All Utility Network implementation services.
e. All data migration services, as needed.
f. All in scope integration services as needed.
g. All testing services, as needed.
h. All documentation services, as needed.
i. All training services as needed.
j. Change Management services as needed.
V. DELIVERABLES/MILESTONES
PHASE 1: UTILITY NETWORK MIGRATION PLANNING
Task 1 – Technical Architecture Design and Build
• The Professional shall design architecture and provide technical specifications for
infrastructure required.
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• The Professional should make recommendations on licensing for the UN.
• The Professional shall coordinate installation of any required software on new and
existing servers, required for the UN.
• The Professional shall coordinate with the City to build out the architecture.
Deliverables for Task 1
• Architecture design report.
• Licensing recommendations.
• Security and roles configuration documentation.
• Complete coordination of software installation.
Task 2 – Define and Establish a Project Plan, Schedule, Resources, and Task Assignments
• The Professional shall develop detailed project plan (including iterative testing for each
of the four utility network models).
• The project plan shall include and is not limited to:
o Tasks for data clean-up.
o System integration and data feed tasks.
o Test plan creation and execution.
o Change management tasks.
o Tasks for decommissioning legacy data models.
o Tasks for data mapping and migration.
o Tasks for knowledge transfer and training.
o Tasks for user acceptance.
o Tasks for production cut-over.
o Tasks for post implementation.
Deliverables for Task 2
• Project Plan.
PHASE 2: Utility Network Pilot; Wastewater Collection Utility Network Implementation
Task 1 – Wastewater Collection Functional Requirements Gathering
• Capture requirements from end-users for utilizing the wastewater collection network.
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• Define and document requirements and business rules for UN asset configurations,
defining asset groups and types for the wastewater collection utility network and
associated structure networks, to be used for data mapping.
Deliverables for Task 1
• Wastewater Collections functional requirements document.
Task 2 – Wastewater Collection Data Cleanup
• Review the City provided wastewater collection database readiness assessment report.
• The database readiness assessment will detail data quality issues that will need to be
resolved prior to migration and data recommendations that would optimize data
workflow and performance within the Utility Network.
• Perform data cleanup and resolve errors as required, following the City business rules.
• The Professional will conduct automated processes and manual processes when
necessary, as well as QAQC. Final approval conducted by the City.
Deliverables for Task 2
• Completed data clean-up within an agreed upon error threshold.
Task 3 – Wastewater Collection Utility Network Migration Design, Implementation and
Deployment
• Professional to design and document data mapping and Utility Network Configurations.
• The Professional shall design and develop the data migration processes.
• The Professional to deliver test database migration of Wastewater Collection Utility
Network.
• The Professional shall implement Utility Network in test environment in collaboration
with City of Fort Collins GIS staff.
• The Professional shall produce a data mapping document detailing the database
migration.
• Deliver all documentation (e.g. data mapping, workflows, training materials, and best
practices), and ArcGIS Pro Utility Network editing tools training.
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Deliverables for Task 3
• Data mapping document.
• Automation for the test data migration.
• Data migration for test.
• Utility Network implementation in test environment in collaboration with City of Fort
Collins GIS staff.
Task 4 – Wastewater Collection UN Applications, Services and Templates (Test Environment)
• The Professional to facilitate and coordinate new UN symbology and editing templates.
• The Professional to publish web services in test environment. The City will perform
these tasks in post pilot phases.
• The Professional will coordinate the migration of GIS Applications; UView Web, UView
Web for Locates, Locates Offline and Water Field Operations “WFO” Offline to be
compatible with the Wastewater Utility Network.
Deliverables for Task 4
• UN Web services published in test environment.
• All components available for system testing.
Task 5 – Wastewater Collection Integrations and Data Feeds (Test Environment)
• The Professional to coordinate system integrations and data feed updates such as
Maximo (Asset Management), GraniteNet (Video Inspection), and DataSplice
(Workorder Management).
• The Professional to coordinate the testing of the integrations and data feeds.
Deliverables for Task 5
• Validation of integrations and data feeds in test environment.
Task 6 – Wastewater Collection Pre-Implementation Testing
• The Professional shall perform testing in accordance with the approved test plan.
• The Professional shall perform bug and issue tracking.
• The Professional shall resolve all high and critical bugs and issues.
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Deliverables for Task 6
• Test summary report listing test cases, defects, issues, bugs and resolutions.
Task 7 – Wastewater Collection Training
• Professional to provide recommendations and training on best practices.
• Professional to provide training on configurations and branch versioning in accordance
with best practices.
• The Professional to provide training on updated workflows and business processes.
• The Professional to provide end user and train-the-trainer training as identified in
training plan.
Deliverables for Task 7
• Recommendations for best practices.
• Train-the-trainer delivered.
• End user training delivered.
• Training documentation.
Task 8 – Wastewater Collection Production Implementation and Deployment
• The Professional shall execute data migration processes for production database
environment.
• The Professional to perform Utility Network deployment in production environment.
• The Professional shall perform cutover testing in accordance with the approved test plan.
• The Professional shall perform bug and issue tracking.
• The Professional shall resolve all high and critical bugs and issues.
Deliverables for Task 8
• Finalized data mapping document.
• Finalized automation for the production data migration.
• Completed data migration for production.
• Utility Network deployment in production environment.
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Task 9 – Wastewater Collection UN Applications, Services and Templates (Production
Environment)
• The Professional to publish UN web services in production. The City will publish UN web
services in post pilot phases.
• The Professional will coordinate the migration of GIS Applications; UView Web, UView
Web for Locates, and Water Field Operations “WFO” Offline to be compatible with the
Wastewater Utility Network in production environment.
Deliverables for Task 9
• UN Web services available in production environment.
• All components available for user acceptance testing.
Task 10 – Wastewater Collection Integrations and Data Feeds (Production Environment)
• The Professional to coordinate system integrations and data feed updates such as
Maximo (Asset Management), GraniteNet (Video Inspection), and DataSplice
(Workorder Management).
• The Professional to coordinate the testing of the integrations and data feeds.
Deliverables for Task 10
• Validated integrations and data feeds in production environment.
Task 11 – Wastewater Collection Post Implementation
• The Professional shall document lessons learned during pilot and adjust project plan as
necessary.
• Deliver any remaining documentation (e.g. data mapping, workflows, training materials,
and best practices), and ArcGIS Pro Utility Network editing tools training materials.
Deliverables for Task 11
• Updated project plan.
• Wastewater Collection closeout report.
PHASE 3: Utility Network Implementation; Electric Distribution
Task 1 – Electric Distribution Functional Requirements Gathering
• Capture requirements from end-users for utilizing the electric distribution network.
• Define and document requirements and business rules for UN asset configurations,
defining asset groups and types for the electric distribution utility network and associated
structural networks, to be used for data mapping.
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Deliverables for Task 1
• Electric Distribution functional requirements document.
Task 2 – Electric Distribution Data Cleanup
• Review the City provided electric distribution database readiness assessment report.
• The database readiness assessment will detail data quality issues that will need to be
resolved prior to migration and data recommendations that would optimize data
workflow and performance within the Utility Network.
• Perform data cleanup and resolve errors as required, following the City business rules.
• The Professional will conduct automated processes and manual processes when
necessary, as well as QAQC. Final approval conducted by the City.
Deliverables for Task 2
• Completed data cleanup within an agreed upon error threshold.
Task 3 – Electric Distribution Utility Network Migration Design, Implementation and
Deployment
• Professional to design and document data mapping and Utility Network Configurations.
• The Professional shall design and develop the data migration processes.
• The Professional to deliver test database migration of Electric Distribution Utility
Network.
• The Professional shall implement Utility Network in test environment in collaboration
with City of Fort Collins GIS staff.
• The Professional shall produce a data mapping document detailing the database
migration.
• Deliver all documentation (e.g. data mapping, workflows, training materials, and best
practices), and ArcGIS Pro Utility Network editing tools training.
Deliverables for Task 3
• Data mapping document.
• Automation for the test data migration.
• Data migration for test.
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• Utility Network implementation in test environment in collaboration with City of Fort
Collins GIS staff.
Task 4 – Electric Distribution UN Applications, Services and Templates (Test Environment)
• The Professional to facilitate and coordinate new UN symbology and editing templates.
• The Professional coordinate the publishing of web services in test environment. The City
will perform these tasks.
• The Professional will coordinate the migration of GIS Applications; UView Web and
UView Web for Locates to be compatible with the Electric Distribution Utility Network.
Deliverables for Task 4
• UN Web services available in test environment.
• All components available for system testing.
Task 5 – Electric Distribution Integrations and Data Feeds (Test Environment)
• The Professional to coordinate system integrations and data feed updates such as
ADMS, OMS, CAD, AMI, CIS, etc.
• The Professional to coordinate the testing of the integrations and data feeds.
Deliverables for Task 5
• Validation of integrations and data feeds in test environment.
Task 6 – Electric Distribution Pre-Implementation Testing
• The Professional shall perform testing in accordance with the approved test plan.
• The Professional shall perform bug and issue tracking.
• The Professional shall resolve all high and critical bugs and issues.
Deliverables for Task 6
• Test summary report listing test cases, defects, issues, bugs and resolutions.
Task 7 – Electric Distribution Training
• Professional to provide recommendations and training on best practices.
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• Professional to provide training on configurations and branch versioning in accordance
with best practices.
• The Professional to provide training on updated workflows and business processes.
• The Professional to provide end user and train-the-trainer training as identified in
training plan.
Deliverables for Task 7
• Recommendations for best practices.
• Train-the-trainer delivered.
• End user training delivered.
• Training documentation.
Task 8 – Electric Distribution Production Implementation and Deployment
• The Professional shall execute data migration processes for production database
environment.
• The Professional to perform Utility Network implementation in production environment
in collaboration with City of Fort Collins GIS staff.
• The Professional shall perform cutover testing in accordance with the approved test plan.
• The Professional shall perform bug and issue tracking.
• The Professional shall resolve all high and critical bugs and issues.
Deliverables for Task 8
• Finalized data mapping document.
• Finalized automation for the production data migration.
• Completed data migration for production.
• Utility Network implementation in production environment in collaboration with City of
Fort Collins GIS staff.
Task 9 – Electric Distribution UN Applications, Services and Templates (Production
Environment)
• The Professional to coordinate the publishing of web services in production.
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• The Professional will coordinate the migration of GIS Applications; UView Web, and
UView Web for Locates be compatible with the Electric Distribution Utility Network in
production environment.
Deliverables for Task 9
• UN Web services available in production environment.
• All components available for user acceptance testing.
Task 10 – Electric Distribution Integrations and Data Feeds (Production Environment)
• The Professional to coordinate system integrations and data feed updates such as
ADMS, OMS, DERMS, Milsoft, CIS.
• The Professional to coordinate the testing of the integrations and data feeds.
Deliverables for Task 10
• Validated integrations and data feeds in production environment.
Task 11 – Electric Distribution Post Implementation
• Deliver any remaining documentation (e.g. data mapping, workflows, training materials,
and best practices), and ArcGIS Pro Utility Network editing tools training materials.
Deliverables for Task 11
• Updated project plan.
• Electric Distribution closeout report.
PHASE 4: Utility Network Implementation; Water Distribution
Task 1 – Water Distribution Functional Requirements Gathering
• Capture requirements from end-users for utilizing the water distribution network.
• Define and document requirements and business rules for UN asset configurations,
defining asset groups and types for the water distribution utility network and associated
structural networks, to be used for data mapping.
Deliverables for Task 1
• Water Distribution functional requirements document.
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Task 2 – Water Distribution Data Cleanup
• Review the City provided electric distribution database readiness assessment report.
• The database readiness assessment will detail data quality issues that will need to be
resolved prior to migration and data recommendations that would optimize data
workflow and performance within the Utility Network.
• Perform data cleanup and resolve errors as required, following the City business rules.
• The Professional will conduct automated processes and manual processes, when
necessary, as well as QAQC. Final approval conducted by the City.
Deliverables for Task 2
• Completed data cleanup within an agreed upon error threshold.
Task 3 – Water Distribution Utility Network Migration Design, Implementation and Deployment
• Professional to design and document data mapping and Utility Network Configurations.
• The Professional shall design and develop the data migration processes.
• The Professional to deliver test database migration of Water Distribution Utility Network.
• The Professional shall implement Utility Network in test environment in collaboration
with City of Fort Collins GIS staff.
• The Professional shall produce a data mapping document detailing the database
migration.
• Deliver all documentation (e.g. data mapping, workflows, training materials, and best
practices), and ArcGIS Pro Utility Network editing tools training.
Deliverables for Task 3
• Data mapping document.
• Automation for the test data migration.
• Data migration for test.
• Utility Network implementation in test environment in collaboration with City of Fort
Collins GIS staff.
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Task 4 – Water Distribution UN Applications, Services and Templates (Test Environment)
• The Professional to facilitate and coordinate new UN symbology and editing templates.
• The Professional coordinate the publishing of web services in test environment. The City
will perform these tasks.
• The Professional will coordinate the migration of GIS Applications; UView Web and
UView Web for Locates to be compatible with the Water Distribution Utility Network.
Deliverables for Task 4
• UN Web services available in test environment.
• All components available for system testing.
Task 5 – Water Distribution Integrations and Data Feeds (Test Environment)
• The Professional to coordinate system integrations and data feed updates such as
Maximo (asset management) and DataSplice (workorder management).
• The Professional to coordinate the testing of the integrations and data feeds.
Deliverables for Task 5
• Validation of integrations and data feeds in test environment.
Task 6 – Water Distribution Pre-Implementation Testing
• The Professional shall perform testing in accordance with the approved test plan.
• The Professional shall perform bug and issue tracking.
• The Professional shall resolve all high and critical bugs and issues.
Deliverables for Task 6
• Test summary report listing test cases, defects, issues, bugs and resolutions.
Task 7 – Water Distribution Training
• Professional to provide recommendations and training on best practices.
• Professional to provide training on configurations and branch versioning in accordance
with best practices.
• The Professional to provide training on updated workflows and business processes.
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• The Professional to provide end user and train-the-trainer training as identified in
training plan.
Deliverables for Task 7
• Recommendations for best practices.
• Train-the-trainer delivered.
• End user training delivered.
• Training documentation.
Task 8 – Water Distribution Production Implementation and Deployment
• The Professional shall execute data migration processes for production database
environment.
• The Professional to perform Utility Network implementation in production environment
in collaboration with City of Fort Collins GIS staff.
• The Professional shall perform cutover testing in accordance with the approved test plan.
• The Professional shall perform bug and issue tracking.
• The Professional shall resolve all high and critical bugs and issues.
Deliverables for Task 8
• Finalized data mapping document.
• Finalized automation for the production data migration.
• Completed data migration for production.
• Utility Network implementation in production environment in collaboration with City of
Fort Collins GIS staff.
Task 9 – Water Distribution UN Applications, Services and Templates (Production
Environment)
• The Professional to coordinate the publishing of web services in production.
• The Professional will coordinate the migration of GIS Applications; UView Web, and
UView Web for Locates be compatible with the Water Distribution Utility Network in
production environment.
Deliverables for Task 9
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• UN Web services available in production environment.
• All components available for user acceptance testing.
Task 10 – Water Distribution Integrations and Data Feeds (Production Environment)
• The Professional to coordinate system integrations and data feed updates such as
Maximo and DataSplice.
• The Professional to coordinate the testing of the integrations and data feeds.
Deliverables for Task 10
• Validated integrations and data feeds in production environment.
Task 11 – Water Distribution Post Implementation
• Deliver any remaining documentation (e.g. data mapping, workflows, training materials,
and best practices), and ArcGIS Pro Utility Network editing tools training materials.
Deliverables for Task 11
• Updated project plan.
• Water Distribution closeout report.
PHASE 5: Utility Network Implementation; Stormwater Collection
Task 1 – Stormwater Collection Functional Requirements Gathering
• Capture requirements from end-users for utilizing the stormwater collection network.
• Define and document requirements and business rules for UN asset configurations,
defining asset groups and types for the electric distribution utility network and associated
structural networks, to be used for data mapping.
Deliverables for Task 1
• Stormwater Collection functional requirements document.
Task 2 – Stormwater Collection Data Cleanup
• Review the City provided stormwater collection database readiness assessment report.
• The database readiness assessment will detail data quality issues that will need to be
resolved prior to migration and data recommendations that would optimize data
workflow and performance within the Utility Network.
• Perform data cleanup and resolve errors as required, following the City business rules.
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• The Professional will conduct automated processes and manual processes when
necessary, as well as QAQC. Final approval conducted by the City.
Deliverables for Task 2
• Completed data cleanup within an agreed upon error threshold.
Task 3 – Water Stormwater Collection Utility Network Migration Design, Implementation and
Deployment
• Professional to design and document data mapping and Utility Network Configurations.
• The Professional shall design and develop the data migration processes.
• The Professional to deliver test database migration of Stormwater Collection Utility
Network.
• The Professional shall implement Utility Network in test environment in collaboration
with City of Fort Collins GIS staff
• The Professional shall produce a data mapping document detailing the database
migration.
• Deliver all documentation (e.g. data mapping, workflows, training materials, and best
practices), and ArcGIS Pro Utility Network editing tools training.
Deliverables for Task 3
• Data mapping document.
• Automation for the test data migration.
• Data migration for test.
• Utility Network implementation in test environment in collaboration with City of Fort
Collins GIS staff
Task 4 – Stormwater Collection UN Applications, Services and Templates (Test Environment)
• The Professional to facilitate and coordinate new UN symbology and editing templates.
• The Professional coordinate the publishing of web services in test environment. The City
will perform these tasks.
• The Professional will coordinate the migration of GIS Applications; UView Web and
UView Web for Locates to be compatible with the stormwater collection Utility Network.
•
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Deliverables for Task 4
• UN Web services available in test environment.
• All components available for system testing.
Task 5 – Stormwater Collection Integrations and Data Feeds (Test Environment)
• The Professional to coordinate system integrations and data feed updates such as
Maximo (asset management), GraniteNet (video inspection) and DataSplice (workorder
management).
• The Professional to coordinate the testing of the integrations and data feeds.
Deliverables for Task 5
• Validation of integrations and data feeds in test environment.
Task 6 – Stormwater Collection Pre-Implementation Testing
• The Professional shall perform testing in accordance with the approved test plan.
• The Professional shall perform bug and issue tracking.
• The Professional shall resolve all high and critical bugs and issues.
Deliverables for Task 6
• Test summary report listing test cases, defects, issues, bugs and resolutions.
Task 7 – Stormwater Collection Training
• Professional to provide recommendations and training on best practices.
• Professional to provide training on configurations and branch versioning in accordance
with best practices.
• The Professional to provide training on updated workflows and business processes.
• The Professional to provide end user and train-the-trainer training as identified in
training plan.
Deliverables for Task 7
• Recommendations for best practices.
• Train-the-trainer delivered.
• End user training delivered.
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• Training documentation.
Task 8 – Stormwater Collection Production Implementation and Deployment
• The Professional shall execute data migration processes for production database
environment.
• The Professional to perform Utility Network implementation .
• The Professional shall perform cutover testing in accordance with the approved test plan.
• The Professional shall perform bug and issue tracking.
• The Professional shall resolve all high and critical bugs and issues.
Deliverables for Task 8
• Finalized data mapping document.
• Finalized automation for the production data migration.
• Completed data migration for production.
• Utility Network implementation in production environment in collaboration with City of
Fort Collins GIS staff.
Task 9 – Stormwater Collection UN Applications, Services and Templates (Production
Environment)
• The Professional to coordinate the publishing of web services in production.
• The Professional will coordinate the migration of GIS Applications; UView Web, and
UView Web for Locates be compatible with the stormwater collection Utility Network in
production environment.
Deliverables for Task 9
• UN Web services available in production environment.
• All components available for user acceptance testing.
Task 10 – Stormwater Collection Integrations and Data Feeds (Production Environment)
• The Professional to coordinate system integrations and data feed updates such as
Maximo (asset management), GraniteNet (video inspection) and DataSplice (workorder
management).
• The Professional to coordinate the testing of the integrations and data feeds.
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Deliverables for Task 10
• Validated integrations and data feeds in production environment.
Task 11 – Stormwater Collection Post Implementation
• Deliver any remaining documentation (e.g. data mapping, workflows, training materials,
and best practices), and ArcGIS Pro Utility Network editing tools training materials.
Deliverables for Task 11
• Updated project plan.
• Stormwater Collection closeout report.
VI. ASSUMPTIONS
• The City Utilities GIS will convert existing functionality of current applications with
support from the Professional as requested.
• The City’s IT will procure and install any required infrastructure changes necessary for
the UN.
• The City will perform user acceptance testing and functional testing across all
environments, workflows, and applications.
VII. ANTICIPATED SCHEDULE
The following represents the City’s target schedule for the RFP. The City reserves the right to
amend the target schedule at any time.
• RFP issuance: October 22, 2025
• Pre-Proposal Meeting: 3:30 PM MT on November 4th, 2025
• Question deadline: 3:00 3:00 PM MT on November 7th, 2025
• Proposal due date: 3:00 PM MT on November 20th, 2025
• Interviews (if necessary): December, 2025
• Award of Contract (tentative): December, 2025
• Completion of project: March, 2028
VIII. INTERVIEWS
In addition to submitting a written proposal, the top-rated Professionals may be interviewed
by the RFP assessment team and asked to participate in an oral presentation to provide an
overview of the company, approach to the project and to address questions. The evaluation
criteria for the oral interviews will be the same as the criteria for the written evaluations and
is included in Sections XVI Professional Information and XVIII Firm Capability and Assigned
Personnel.
Instead of traditional in-person interviews for the optional interview session, the City may opt
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to use alternate methods including, but not limited to remote interviews through a platform
such as Microsoft Teams.
IX. TRAVEL & EXPENSES
Subject to the terms of the applicable Work Order, reasonable expenses may be
reimbursable per the current rates found at www.gsa.gov. Professional will be required to
provide original receipts to the City for all travel expenses.
X. SUBCONTRACTORS/SUBCONSULTANTS
Professional will be responsible for identifying any subcontractors and/or subconsultants in
their proposal. Please note that the City will contract solely with the awarded Professional;
therefore, subcontractors and/or subconsultants will be the responsibility of the
Professional.
XI. CURRENT STANDARDS
All work and/or materials must meet current standards in force by recognized technical and
professional societies, trade and materials supply associations, institutes and
organizations, bureaus and testing laboratories, and national, federal, state, county , and
local laws, codes and ordinances.
XII. FEES, LICENSES, PERMITS
The successful Professional shall be responsible for obtaining any necessary licenses, fees
or permits without additional expense to the City. All vehicles and equipment shall be
properly licensed and insured, carry the appropriate permits and be placarded as required
by law.
XIII. LAWS AND REGULATIONS
The Professional agrees to comply fully with all applicable local, State of Colorado and
Federal laws and regulations and municipal ordinances to include American Disabilities Act
(ADA).
XIV. INVOICING AND PAYMENT
Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project
Manager. The cost of the work completed shall be paid to the Professional each month
following the submittal of a correct invoice by the Professional indicating the project name,
Purchase Order number, task description, hours worked, personnel/work type category,
hourly rate for each employee/work type category, date of the work performed specific to the
task, percentage of that work that has been completed by task, 3rd party supporting
documentation with the same detail and a brief progress report.
Payments will be made using the prices stated in the Work Order and Agreement. In the event
a service is requested which is not stated in the Work Order and/or Agreement, the
Professional and the City will negotiate an appropriate unit price for the service prior to the
Professional initiating such work.
The City pays invoices on Net 30 terms.
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XV. PROPOSAL SUBMITTAL
Please limit the total length of your proposal to a maximum of fifty (50) 8 ½ x 11” pages (excluding
cover pages, table of contents, dividers and Acknowledgement form). Font shall be a minimum
of 10 Arial and margins are limited to no less than .5” for sides and top/bottom. Extended page
sizes, such as 11” x 17”, count as a single page and may be used for detailed pricing. Links to
other files or websites shall not be permitted. Proposals that do not conform to these
requirements may be rejected.
Professionals are required to provide detailed written responses to the following items in the
order outlined below. The responses shall be considered technical offers of what Professionals
propose to provide and shall be incorporated in the contract award as deemed appropriate by
the City. A proposal that does not include all the information required may be deemed non-
responsive and subject to rejection.
Responses must include all the items in the order listed below. It is suggested that the
Professionals include each of the City’s questions with their response.
The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and
presentation of their proposal.
A. Cover Letter / Executive Summary
The Executive Summary should highlight the content of the proposal and features of the
program offered, including a general description of the program and any unique aspects or
benefits provided by your firm.
Indicate your availability to participate in the interviews/demonstrations on the proposed
dates as stated in the Schedule section.
XVI. PROFESSIONAL INFORMATION
1. Describe the Professional’s business and background
2. Number of years in the business
3. Details about ownership
4. An overview of services offered and qualifications
5. Size of the firm
6. Location(s) of offices. If multiple, please identify which will be the primary for our
account.
7. Primary contact information for the company including contact name(s) and title(s),
mailing address(s), phone number(s), and email address(s).
8. Professional’s status as an Esri Business Partner.
9. Professional’s Esri Network Management Specialty status.
XVII. SCOPE OF PROPOSAL
1. Provide a detailed narrative of the services proposed if awarded the contract per the
scope above. The narrative should include any options that may be beneficial for the City
to consider.
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2. Describe how the project would be managed and who would have primary responsibility
for its timely and professional completion.
3. Briefly describe the approach to execute the scope of work to include the methods and
assumptions used, and any exceptions and/or risks.
4. Describe the methods and timeline of communication your firm will use with the City’s
Project Manager and other parties.
5. Include a description of the software and other analysis tools to be used.
6. Identify what portion of work, if any, may be subcontracted or outsourced to
subconsultants. Include all applicable information herein requested for each
Professional.
7. Can the work be completed in the necessary timeframe, with target start and completion
dates met?
8. Are other qualified personnel available to assist in meeting the project schedule if
required?
9. Is the project team available to attend meetings as required by the Scope of Work?
10. Provide an outline of the schedule for completing tasks.
XVIII. FIRM CAPABILITY AND ASSIGNED PERSONNEL
Provide relevant information regarding previous experience related to this or similar projects,
to include the following:
1. Provide an Organization Chart/Proposed Project Team: An organization chart containing
the names of all key personnel and subconsultants with titles and their specific task
assignment for this Agreement shall be provided in this section.
2. Provide resumes for each professional and technical person to be assigned to the
project, including partners, subconsultants, and subcontractors. Please limit resumes
to one page.
3. A list of qualifications for your firm and qualifications and experience of the specific staff
members proposed to perform the services described above.
4. References. Provide a minimum of three Utility projects with public or private agencies
in the last 5 years that have involved the staff and subcontractors/subconsultants
proposed to work on this project. Include the owner’s name, title of project, contact
name, email and phone number, subconsultants on the team and a brief description of
the work and any change orders. The Professional authorizes the City to verify any and
all information contained herein and hereby releases all those concerned providing
information as a reference from any liability in connection with any information provided.
5. Provide reference(s) of successful Utility Network migrations. Include the owner’s name,
title of project, contact name, email and phone number, subconsultants on the team and
a brief description of the work and any change orders. The Professional authorizes the
City to verify any and all information contained herein and hereby releases all those
concerned providing information as a reference from any liability in connection with any
information provided.
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6. Provide any information that distinguishes Professional from its competition and any
additional information applicable to this RFP that might be valuable in assessing
Professional’s proposal.
XIX. SUSTAINABILITY/TBL METHODOLOGY
In concise terms (no more than two pages), please describe your organization’s commitment
to sustainability and supporting values.
Each element of the TBL sustainability criteria will receive equal consideration in determining
the final Sustainability/TBL score.
1. Address how your firm strives to incorporate all three aspects (social, environmental,
and economic) of Triple Bottom Line (TBL) sustainable practices into the workplace.
Provide examples along with any metrics used to measure success within your firm.
2. Also provide examples of how your firm has incorporated all three aspects of TBL
sustainable practices in previous similar projects on which your firm has been the
prime Professional.
Some examples are provided below:
a. Environmental – Experience delivering projects / programs focused on
environmental health priorities in the areas of climate resiliency, water quality
and watershed protection, regulatory performance, management systems, air
quality, renewable energy, sustainable building and design, construction
materials management, and solid waste reduction.
b. Economic – Experience working and delivering projects with an emphasis on
strategic financial planning, job creation, business development, asset
management, various project delivery methods, value engineering, regional
partnerships, transparency, stakeholder engagement, strategic investments,
aging infrastructure, repurposing of existing facilities, and competing financial
priorities.
c. Social - Experience working and delivering projects, programs, and/or
initiatives that support Equity, Diversity, and Inclusion throughout your firm’s
workplace, including leadership, and supply chain. Examples of this may be
demonstration of working within cultural and language gaps, development of
diversity programs, diverse project teams, equitable opportunity vendor
supply chain, and how your firm has applied an equity lens to processes such
as recruitment, hiring, purchasing, career pathways, salaries, and staff
engagement.
XX. COST AND WORK HOURS
In your response to this proposal, please provide the following:
1. Estimated Hours by Task: Provide estimated hours for each proposed task by job title and
employee name, including the time required for meetings, conference calls, etc.
2. Cost by Task: Provide the cost of each task identified in the Scope of Proposal section.
Provide a total not to exceed cost for the Scope of Proposal. Price all additional
services/deliverables separately.
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3. Schedule of Rates: Provide a schedule of billing rates by category of employee and job
title to be used during the term of the Agreement. This fee schedule will be firm for at least
one (1) year from the date of the Agreement. The fee schedule will be used as a basis for
determining fees should additional services be necessary. Include a per meeting rate in
the event additional meetings are needed. A fee schedule for
subconsultants/subcontractors, if used, shall be included.
4. All direct costs (i.e., travel, printing, postage, etc.) specifically attributed to the project
and not included in the billing rates must be identified. Reasonable expenses may be
reimbursable as per the current rates found at www.gsa.gov. Professional will be
required to provide original receipts to the City for all travel expenses.
XXI. SAMPLE AGREEMENT
Included with this request for proposals is a sample Agreement that the City intends to use
for obtaining the services of the Professional. The Professional is required to review this
Agreement and indicate any objections to the terms of the contract. If revisions to the
contractual terms are requested, provide suggested revisions.
XXII. ACKNOWLEDGEMENT
The Acknowledgement form is attached as Section XXIV. Complete the attached form
indicating the Professional hereby acknowledges receipt of the City of Fort Collins Request
for Proposal and acknowledges that the Professional has read and agrees to be fully bound
by all of the terms, conditions and other provisions set forth in the RFP.
XXIII. REVIEW AND ASSESSMENT CRITERIA
A. Proposal and Interview Criteria
Professionals will be evaluated on the following criteria. This set of criteria will be the basis
for review and assessment of the written proposals and optional interview session. At the
discretion of the City, interviews of the top-rated Professionals may be conducted.
The rating scale shall be from 1 to 10, a rating of 1 doesn’t meet minimum requirements, a
rating of 5 means the category fulfills the minimum requirements, and 10 exceeds minimum
requirements in that category.
WEIGHTING
FACTOR CATEGORY STANDARD QUESTIONS
2.0 Scope of Proposal
Does the proposal address all elements of the
RFP? Does the proposal show an understanding
of the project objectives, methodology to be used
and results/outcomes required by the project?
Are there any exceptions to the specifications,
Scope of Work, or agreement? Can the work be
completed in the necessary time? Can the target
start and completion dates be met? Is the project
team available to attend meetings as required by
the Scope of Work?
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WEIGHTING
FACTOR CATEGORY STANDARD QUESTIONS
4.0 Firm Capability &
Assigned Personnel
Does the firm have the resources, financial
strength, capacity and support capabilities
required to successfully complete the project on-
time and in-budget? Has the firm successfully
completed previous projects of this type and
scope? Do the persons who will be working on the
project have the necessary skills and
qualifications? Are sufficient people of the
requisite skills and qualifications assigned to the
project?
1.0 Sustainability/TBL
Methodology
Does the firm demonstrate a commitment to
Sustainability and incorporate Triple Bottom Line
methodology in both their Scope of Work for the
project, and their day-to-day business operating
processes and procedures?
Does the firm demonstrate a commitment to all
three aspects (social, environmental, and
economic) of the Triple Bottom Line (TBL)
methodology of sustainability for this project and
in their company value system as evidenced by
their day-to-day business operating processes,
practices and procedures?
3.0 Cost & Work Hours
Does the proposal included detailed cost break-
down for each cost element as applicable and are
the line-item costs competitive? Do the proposed
cost and work hours compare favorably with the
Project Manager's estimate? Are the work hours
presented reasonable for the effort required by
each project task or phase?
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XXIV. ACKNOWLEDGEMENT
This form may not be redlined and must be submitted with your proposal. Failure to adhere to
these requirements may result in your proposal being rejected.
Professional hereby acknowledges receipt of the City of Fort Collins Request for Proposal and
acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and
other provisions set forth in the RFP 10183 Utility Network Consulting Services and sample
Agreement except as otherwise noted. Additionally, Professional hereby makes the following
representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Professional’s knowledge and belief.
b. Professional commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Professional further agrees that the method of award is acceptable.
e. Professional also agrees to complete the proposed Agreement with the City of Fort Collins
within 10 days of notice of award. If contract is not completed and signed within 10 days,
City reserves the right to cancel and award to the next highest rated firm.
f. Professional acknowledges receipt of addenda.
g. Professional acknowledges no conflict of interest.
h. Professional acknowledges that the City is a governmental entity subject to the Colorado
Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted
hereunder are subject to public disclosure by the City pursuant to CORA and City
ordinances. Professionals may submit one (1) additional complete proposal clearly marked
“FOR PUBLIC VIEWING.” In this version of the proposal, Professionals may redact text
and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be
considered public records subject to disclosure under CORA and as such pricing cannot be
redacted from the “FOR PUBLIC VIEWING” version of the proposal. Failure to provide a
public viewing copy will be considered a waiver of any claim of confidentiality under CORA
without regard to how the applicant’s proposal or certain pages of the proposal are marked
confidential, proprietary, or similar. Such statement does not necessarily exempt such
documentation from public disclosure if required by CORA, by order of a court of appropriate
jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential
commercial information and financial data information may not be disclosed by the City.
Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding
to this RFP, Professionals hereby waives any and all claims for damages against the City for
the City’s good faith compliance with CORA. All provisions and pricing of any contract
resulting from this request for proposal will be public information.
Legal Firm Name:
Physical Address:
Remit to Address:
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Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: ACKNOWLEDGMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.
Official Purchasing Document
Last updated 4/2025
Master Professional Services Agreement – Work Order Type
10183 Utility Network Consulting Services Page 36 of 55
XXV. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN )
MASTER PROFESSIONAL SERVICES AGREEMENT
WORK ORDER TYPE
This Master Professional Services Agreement (Agreement) made and entered into the day
and year set forth in the Agreement Period section below, by and between the CITY OF FORT
COLLINS, COLORADO, a Colorado Municipal Corporation (City) and , a(n) [enter state]
[business type] (Professional).
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Service. The Professional agrees to provide Services in accordance with any project
Work Orders for 10183 Utility Network Consulting Services, issued by the City. Such Work
Orders will be incorporated into this Agreement. A blank sample of a Work Order is attached
hereto as Exhibit A, consisting of one (1) page and incorporated herein. A general Scope of
Services is attached hereto as Exhibit B, consisting of [# of Pages] and incorporated herein.
The City reserves the right to independently solicit any project rather than issuing a Work Order
to the Professional for the same pursuant to this Agreement. Irrespective of references to
certain named third parties within this Agreement or any Work Order, the Professional shall be
solely responsible for performance of all duties hereunder. The term Se rvice as used in this
Agreement shall include the Services and deliverables contained in any Work Order issued by
the City.
The City may, at any time during the term of a particular Work Order and without invalidating
the Work Order, make changes to the scope of the particular Service. Changes shall be agreed
upon in writing by the parties by Change Order, a sample of which is attached hereto as Exhibit
C, consisting of one (1) page and incorporated herein.
2. Work Order Schedule. The Services to be performed pursuant to this Agreement shall be
performed as specified on each Work Order. Time is of the essence. Any change in schedule
must be agreed upon in writing by the parties hereto via a Change Order.
3. Changes. The City may, at any time during the term of the Agreement, make changes to the
Agreement. Such changes shall be agreed upon in writing by the parties.
4. Agreement Period. This Agreement shall commence , 20(Year) (the Effective Date) and
shall continue in full force and effect until , 20(Year), unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional
one (1) year periods not to exceed four (4) additional one-year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties only at the time of renewal.
Official Purchasing Document
Last updated 4/2025
Master Professional Services Agreement – Work Order Type
10183 Utility Network Consulting Services Page 37 of 55
Written notice of renewal shall be provided to the Professional no later than thirty (30) days
before Agreement end. Should written notice of renewal be delayed, the parties agree that this
Agreement may automatically extend on a month-to-month basis until a renewal is completed.
Upon expiration of the final renewal term, the Agreement may continue but not to exceed one
(1) year if required to complete any active Work Orders in accordance with Section 8 -186 of
City Code.
5. Early Termination by City. Notwithstanding the time periods contained herein, the City may
terminate this Agreement at any time without cause or penalty by providing at least ten (10)
calendar days written notice of termination to the Professional.
In the event of early termination by the City, the Professional shall be paid for Services rendered
up to the date of termination, subject to the satisfactory performance of the Professional 's
obligations under this Agreement. Professional shall submit a final invoice within ten (10)
calendar days of the effective date of termination. Payment shall be the Professional's sole
right and remedy for termination.
6. Notices. All notices provided under this Agreement shall be effective immediately when
emailed or three (3) business days from the date of the notice when mailed to the following
addresses:
Professional: City: Copy to:
Attn:
Email Address
City of Fort Collins
Attn: Maya Coleman
PO Box 580
Fort Collins, CO 80522
mcoleman@fcgov.com
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
purchasing@fcgov.com
All notices under this Agreement shall be written.
7. Compensation. In consideration of the Services to be performed pursuant to this Agreement,
the City agrees to pay the Professional [choose one] as designated in Exhibit D, consisting of
[# of Pages], attached and incorporated herein. At the election of the City, each Work Order
may contain a maximum fee, which shall be negotiated by the parties hereto for each Work
Order. Partial payments based upon the Professional’s billings and itemized statements are
permissible as defined in the applicable Work Order. The amounts of any partial payments
shall be based upon the Professional’s City-verified progress in completing the Service(s) to
be performed pursuant to the Work Order and upon approval of the Professional’s direct
reimbursable expenses. Payment shall be made following acceptance of the Services by the
City.
Itemized invoices shall be emailed to invoices@fcgov.com with a copy to the Project Manager.
The cost of the Services completed shall be paid to the Professional following the submittal of
a correct itemized invoice by the Professional. The City is exempt from sales and use tax. The
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City’s Certificate of Exemption license number is 09804502. A copy of the license is available
upon written request.
The City pays undisputed invoices on Net 30 days from the date of the invoice submittal to the
City or, for disputed invoices, Net 30 days from the date of City Project Manager’s approval.
8.Design and Service Standards. The Professional warrants and shall be responsible for the
Professional quality, technical accuracy, accessibility requirements under ADA and Public
Accommodations and Technology Accessibility sections below, timely completion and the
coordination of all Services rendered by the Professional, and the Project Instruments as
defined in the Project Instruments and License section below. The Professional shall, without
additional compensation, promptly remedy and correct any errors, omissions, or other
deficiencies from such standards.
9.Indemnification. The Professional shall indemnify, defend, and hold harmless the City and its
officers and employees, to the maximum extent permitted under Colorado law, against and
from any and all actions, suits, claims, demands, or liability of any character whatsoever
claimed by the Professional or third parties against the City arising out of or related to this
Agreement (not limited to contract, tort, intellectual property, accessibility, or otherwise). This
obligation extends to reimbursement of the City's costs and reasonable attorney’s fees.
10.Insurance. The Professional shall maintain insurance in accordance with Exhibit E, consisting
of two (2) pages, attached hereto and incorporated herein.
11.Appropriation. To the extent this Agreement, or any provision in it, requires payment of any
nature in fiscal years subsequent to the current fiscal year and constitutes a multiple fiscal
year debt or financial obligation of the City, it shall be subject to annual appropriation by the
Fort Collins City Council as required in Article V, Section 8(b) of the City Charter, City Code
Section 8-186, and Article X, Section 20 of the Colorado Constitution. The City shall have no
obligation to continue this Agreement in any fiscal year for which there are no pledged cash
reserves or supporting appropriations pledged irrevocably for purposes of payment obligations
herein. Non-appropriation by the City shall not be construed as a breach of this Agreement.
12.Project Instruments and License.
a.Upon execution of this Agreement, the Professional grants to the City an irrevocable,
unlimited and royalty free license to use any and all sketches, drawings, as-builts,
specifications, designs, blueprints, data files, calculations, studies, analysis, renderings,
models, plans, reports, and other Work Order deliverables (Project Instruments), in any
form whatsoever and in any medium expressed, for purposes of constructing, using,
maintaining, altering and adding to the project, provided that the City substantially
performs its obligations under the Agreement. The license granted hereunder permits the
City and third parties reasonably authorized by the City to reproduce applicable portions
of the Project Instruments for use in performing the Services or construction for the
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project. In addition, the license granted hereunder shall permit the City and third parties
reasonably authorized by the City to reproduce and utilize the Project Instruments for
similar projects, provided however, in such event the Professional shall not be held
responsible for the design to the extent the City deviates from the Project
Instruments. This license shall survive termination of the Agreement by default or
otherwise.
b. Upon payment under each applicable Work Order, Project Instruments rendered by the
Professional shall become the City’s property. The Professional shall provide the City with
the Project Instruments in electronic format in a mutually agreed upon file type.
13. City Project Manager. The City’s Project Manager will be shown on the specific Work Order and
shall make, within the scope of the Project Manager’s authority, all necessary and proper
decisions with reference to the Services requested under the applicable Work Order. All
requests for contract interpretation, change order and other clarification or instruction shall
be directed to the City Project Manager.
14. Project Status Report. Project status reports may be required by Work Order and shall be
submitted to the City Project Manager. Failure to provide any required status report may result
in the suspension of the processing of any invoice.
15. Independent Contractor. The Services to be performed by the Professional are those of an
independent contractor and not of an employee of the City. The City shall not be responsible
for withholding any portion of the Professional's compensation hereunder for the payment of
FICA, Workers' Compensation, unemployment insurance, other taxes or benefits or for any
other purpose.
16. Personal Services. It is understood that the City enters into this Agreement based on the
special abilities of the Professional and that this Agreement shall be considered as an
Agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
17. Subcontractors/Subconsultants. The Professional may not subcontract any of the Service(s)
set forth in any Work Order without the prior written consent of the City, which shall not be
unreasonably withheld. If any of the Services is subcontracted hereunder, with the consent of
the City, then the following provisions shall apply:
a. the subcontractor/subconsultant must be a reputable, qualified firm with an established
record of successful performance in its respective trade performing identical or
substantially similar Services;
b. the subcontractor/subconsultant will be required to comply with all applicable terms of
this Agreement;
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c. the subcontract will not create any contractual relationship between any
subcontractor/subconsultant and the City, nor will it obligate the City to pay or see to the
payment of any subcontractor/subconsultant; and
d. the Services of the subcontractor/subconsultant will be subject to inspection by the City
to the same extent as the Service(s) of the Professional.
The Professional shall require all subcontractor/subconsultants performing Service(s)
hereunder to maintain insurance coverage naming the City as an additional insured under this
Agreement in accordance with Exhibit E. The Professional shall maintain a copy of each
subcontractor’s/subconsultant’s certificate evidencing the required insurance. Upon
request, the Professional shall promptly provide the City with a copy of the certificate(s) within
two (2) business days.
The Professional shall be responsible for any liability directly or indirectly arising out of the
Services performed under this Agreement by a subcontractor/subconsultant, which liability
is not covered by the subcontractor/subconsultant's insurance.
18. Acceptance Not Waiver. The City's approval of Project Instruments furnished hereunder shall
not in any way relieve the Professional of responsibility for the quality or technical accuracy of
the Services. The City's approval or acceptance of, or payment for, any of the Servi ces shall
not be construed to operate as a waiver of any rights or benefits provided to the City under this
Agreement.
19. Default. Each and every term and condition hereof shall be deemed to be a material element
of this Agreement. In the event either party should fail to or refuse to perform according to the
terms of this Agreement, that party may be declared in default upon notice.
20. Remedies. In the event a party has been declared in default, that defaulting party shall be
allowed a period of ten (10) calendar days from the date of notice within which to cure said
default. In the event the default remains uncorrected, the party declaring default may elect to:
a. terminate the Agreement and seek damages;
b. treat the Agreement as continuing and require specific performance; or
c. avail themselves of any other remedy at law or equity.
In the event of a dispute between the parties regarding this Agreement, each party shall bear
its own attorney fees and costs, except as provided for in the Indemnification and Technology
Accessibility sections.
21. Entire Agreement; Binding Effect; Authority to Execute. This Agreement, along with all Exhibits,
Work Orders and other documents incorporated herein, shall constitute the entire Agreement
of the parties regarding this transaction and the matter recited herein. This Agreement shall
supersede any prior agreements, promises, or understandings as to the matter recited herein.
The Agreement shall be binding upon the parties, their officers, employees, agents and assigns
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and shall inure to the benefit of the respective survivors, heirs, personal representatives,
successors and assigns of said parties. Covenants or representations not contained in this
Agreement shall not be binding on the parties. In the event of a conflict between the terms of
the Agreement and any exhibit or attachment, the terms of the Agreement shall prevail. Each
person executing this Agreement affirms that they have the necessary authority to sign on
behalf of their respective party and to bind such party to the terms of this Agreement.
22. Law/Severability. The laws of the State of Colorado and the City of Fort Collins Charter and
Municipal Code shall govern the construction, interpretation, execution and enforcement of
this Agreement —without regard to choice of law or conflict of law principles. The Parties
further agree that Larimer County District Court is the proper venue for all disputes. If the City
subsequently agrees in writing that the matter may be heard in federal court, venue will be in
U.S. District Court for the District of Colorado. In the event any provision of this Agreement
shall be held invalid or unenforceable by any court of competent jurisdiction, that holding shall
not invalidate or render unenforceable any other provision of this Agreement.
23. Use by Other Agencies. The City reserves the right to allow other state and local governmental
agencies, political subdivisions, and/or school districts (collectively Agency) to use the City’s
award determination to the Professional. Use by any other entity shall not have a n egative
impact on the City in the current term or in any future terms. Nothing herein shall be deemed
to authorize or empower the Agency to act as an agent for the City in connection with the
exercise of any rights hereunder, and neither party shall have any right or authority to assume
or create any obligation or responsibility on behalf of the other. The other Agency shall be solely
responsible for any debts, liabilities, damages, claims or expenses incurred in connection with
any agreement established solely between the Agency and the Professional. The City’s
concurrence hereunder is subject to the Professional’s commitment that this authorization
shall not have a negative impact on the Services to be completed for the City.
24. Prohibition Against Unlawful Discrimination. The Professional acknowledges that the City, in
accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C.
§ 2000d to 2000d-4) , C.R.S. § 24-34-401, and any associated State or Federal laws and
regulations, strictly prohibits unlawful discrimination based on an individual’s gender
(regardless of gender identity or gender expression), race, color, religion, creed, national origin,
ancestry, age forty (40) years or older, marital status, disability, sexual orientation, genetic
information, or other characteristics protected by law. Pursuant to City policy, sexual
orientation means a person’s actual or perceived orientation toward heterosexuality,
homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the
workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation
against a person who engages in protected activity. Protected activity includes an employee
complaining that the employee has been discriminated against in violation of the above policy
or participating in an employment discrimination proceeding.
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The Professional shall comply with the City’s policy for equal employment opportunity and to
prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all
third-party subcontractors/subconsultants at every tier.
25. ADA and Public Accommodations. In performing the Service(s) required hereunder, the
Professional agrees to meet all the requirements of the Americans with Disabilities Act of 1990,
C.R.S. § 24-85-101, and all applicable rules and regulations (ADA), and all applicable Colorado
public accommodation laws, which are imposed directly on the Professional or which would
be imposed on the City as a public entity.
26. Technology Accessibility. The Professional represents that the Project Instruments
hereunder, shall fully comply with all applicable provisions of C.R.S. § 24 -85-101, and the
Accessibility Standards for Individuals with a Disability, as established by the State of
Colorado Governor’s Office of Information Technology (OIT) pursuant to C.R.S. § 24-85-103
(2.5), including all updates and amendments to those standards as provided by the OIT. The
Professional shall also comply with all State of Colorado technology standards related to
technology accessibility and with Level AA of the most current version of the Web Content
Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.
To confirm that the Project Instruments meet these standards, the Professional may be
required to demonstrate compliance. The Professional shall indemnify, save, and hold
harmless the City against any and all costs, expenses, claims, damages, liability, court awards
and other amounts (including attorneys’ fees and related costs) incurred by the City in relation
to the Professional’s failure to comply with C.R.S. § 24-85-101, or the Accessibility Standards
for Individuals with a Disability as established by OIT pursuant to C.R.S. § 24-85-103 (2.5).
The City may require the Professional’s compliance to the State’s Accessibility Standards to
be determined by a third party selected by the City to attest to the Project Instruments and
software compliance with C.R.S. § 24-85-101, and the Accessibility Standards for Individuals
with a Disability as established by OIT pursuant to C.R.S. § 24-85-103 (2.5).
27. Data Privacy. Professional will comply with all applicable data privacy regulations and laws,
specifically including Colorado’s Privacy Act C.R.S. § 6-1-1301 et. seq. (the Privacy Act).
Professional shall ensure that each person processing any personal data connected to the
Services is subject to a duty of confidentiality with respect to the data. If applicable,
Professional shall require that any subcontractors meet the obligations of Professional with
respect to any personal data connected to this Agreement and corresponding Work Orders.
The Parties agree that upon termination of the Services that Professional shall, at the City’s
choice, delete or return all personal data to the City unless retention of the personal data is
required by law. Professional shall make available to the City all information necessary to
demonstrate compliance with the obligations of the Privacy Act. Professional shall allow for,
and contribute to, reasonable audits and inspections by the City or the City’s designated
auditor.
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28.Governmental Immunity Act. No term or condition of this Agreement shall be construed or
interpreted as a waiver, express or implied, of any of the notices, requirements, immunities,
rights, benefits, protections, limitations of liability, and other provisions of the Colorado
Governmental Immunity Act, C.R.S. § 24-10-101 and under any other applicable law.
29.Colorado Open Records Act. Professional acknowledges that the City is a governmental entity
subject to the Colorado Open Records Act, C.R.S. § 24-72-200, et seq. (CORA), and documents
in the City’s possession may be considered public records subject to disclosure under the
CORA. The parties agree that this Agreement, all incorporated Exhibits, and all future Work
Orders, unless specifically marked as Confidential, are considered public records under the
CORA.
30.Delay. Time is of the essence. Subject to Force Majeure section of this Agreement, if
the Professional is temporarily delayed in whole or in part from performing its obligations,
then the Professional shall provide written notice to the City within two (2) business days
defining the nature of the delay. Provision of written notice under this Section shall not
operate as a waiver of any rights or benefits provided to the City under this Agreement.
31.Force Majeure. No party hereto shall be considered in default in the performance of an
obligation hereunder to the extent that performance of such obligation is delayed, hindered, or
prevented by force majeure. Force majeure shall be any cause beyond the control of the party
that could not reasonably have been foreseen and guarded against. Force majeure includes,
but is not limited to, acts of God, fires, riots, pandemics, incendiarism, interference by civil or
military authorities, compliance with regulations or orders of military authorities, and acts of
war (declared or undeclared), provided the cause could not have been reasonably foreseen
and guarded against by the affected party. Force majeure shall not include increases in labor,
commodity, utility, material, supply, fuel, or energy costs, or compliance with regulations or
orders of civil authorities. To the extent that the performance is actually prevented, the
Professional must provide notice to the City of such condition within ten (10) days from the
onset of the condition.
32.Special Provisions. Special provisions or conditions relating to the Service(s) to be performed
pursuant to this Agreement are set forth in Exhibit F - Confidentiality, consisting of four (4)
pages, attached hereto and incorporated herein by this reference.
33.Order of Precedence. In the event of a conflict or inconsistency within this Agreement, the
conflict or inconsistency shall be resolved by giving preference to the documents in the
following order of priority:
a.The body of this Agreement (and any written amendment),
b.Exhibits to this Agreement,
c.Work Order(s) (and any applicable Change Order), and
d.the Purchase Order document.
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34. Prohibited Terms. Nothing in any Exhibit, Work Order, or other attachment shall be construed
as a waiver of any provision above. Any terms included in any Exhibit, Work Order, or other
attachment that requires the City to indemnify or hold Professional harmless; requires the City
to agree to binding arbitration; limits Professional’s liability; or that conflicts with statute, City
Charter or City Code in any way, shall be void.
[Signature Page Follows]
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THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul
Purchasing Director
Date:
ATTEST:
APPROVED AS TO FORM:
PROFESSIONAL'S NAME
By:
Printed:
Title:
Date:
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EXHIBIT A
WORK ORDER FORM
PURSUANT TO A PROFESSIONAL MASTER SERVICES AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
PROFESSIONAL
WORK ORDER NUMBER:
PROJECT TITLE:
ORIGINAL BID/RFP NUMBER & NAME: 10183 Utility Network Consulting Services
PROFESSIONAL MASTER SERVICES AGREEMENT EFFECTIVE DATE: Original Contract Date
WORK ORDER COMMENCEMENT DATE:
WORK ORDER COMPLETION DATE:
MAXIMUM FEE (time and reimbursable direct costs):
PROJECT DESCRIPTION/SCOPE OF SERVICES:
Professional agrees to perform the Service(s) identified above and on the attached forms in
accordance with and subject to the terms and conditions contained herein and in the Master
Services Agreement (Agreement) between the parties. This Work Order is incorporated into the
Agreement, and the Agreement and all prior amendments or other modifications to the Agreement,
if any, remain in full force and effect. In the event of a conflict between or ambiguity in the terms of
the Agreement and this Work Order (including the attached forms) the Agreement as set forth in the
Order of Precedence section of the Agreement shall control.
Pricing stated on this Work Order shall be consistent with the pricing in the Agreement or subsequent
renewals as of the Work Order commencement date and will be held firm through completion of this
Work Order.
The attached forms consisting of [choose # of pages] are hereby accepted and incorporated herein
and Notice to Proceed is hereby given after all parties have signed this document.
PROFESSIONAL: __________________________ Date:___________________
Name, Title
ACCEPTANCE: Date:
Name, City Project Manager
REVIEWED: Date:
Name, Senior Buyer or Purchasing Manager
ACCEPTANCE: Date:
Jake Rector, Purchasing Manager
Gerry Paul, Purchasing Director (if greater than $300,000)
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EXHIBIT B
GENERAL SCOPE OF WORK
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EXHIBIT C
CHANGE ORDER
NO.
PROJECT TITLE:
PROFESSIONAL: [Company Name]
WORK ORDER NUMBER:
PO NUMBER:
ORIGINAL BID/RFP NUMBER & NAME: 10183 Utility Network Consulting Services
DESCRIPTION:
1. Reason for Change: Why is the change required?
2. Description of Change: Provide details of the changes to the Work
3. Change in Work Order Price:
4. Change in Work Order Time:
ORIGINAL WORK ORDER PRICE $ .00
TOTAL APPROVED/PENDING CHANGE ORDERS .00
TOTAL THIS CHANGE ORDER .00
TOTAL CHANGE ORDER % OF ORIGINAL WORK ORDER %
ADJUSTED WORK ORDER COST $ .00
PROFESSIONAL: __________________________ Date:___________________
Name, Title
ACCEPTANCE: Date:
Name, City Project Manager
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director (if greater than $60,000)
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EXHIBIT D
COMPENSATION
The following pricing shall remain fixed for the initial term of this Agreement. Any applicable price
adjustments may only be negotiated and agreed to in writing at the time of renewal
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EXHIBIT E
INSURANCE REQUIREMENTS
The Professional will provide, from insurance companies acceptable to the City, the insurance
coverage designated hereinafter and pay all costs. Before commencing work under this bid, the
Professional shall furnish the City with certificates of insurance showing the type, amount, class of
operations covered, effective dates and date of expiration of policies.
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take
out and maintain, at the expense of the Professional, insurance as the City may deem proper and
may deduct the cost of the insurance from any monies which may be due or become due the
Professional under this AGREEMENT.
Insurance certificates should show the certificate holder as follows:
City of Fort Collins
Purchasing Division
PO Box 580
Fort Collins, CO 80522
The City, its officers, agents and employees shall be named as additional insureds on the
Professional's general liability and automobile liability insurance policies by marking the
appropriate box or adding a statement to this effect on the certificate, for any claims arising out
of work performed under this Agreement.
Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Professional shall maintain Worker’s
Compensation and Employer’s Liability insurance during the life of this Agreement for all of the
Professional 's employees engaged in work performed under this Agreement. Workers'
Compensation & Employer’s Liability insurance shall conform with statutory limits of $100,000
per accident, $500,000 disease aggregate, and $100,000 disease each employee, or as required
by Colorado law.
B. General Liability. The Professional shall maintain during the life of this Agreement General
Liability insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or indirectly
from the performance of work under this Agreement. Coverage for property damage shall be on
a (broad form) basis. The amount of insurance for General Liability shall not be less than
$1,000,000 combined single limits for bodily injury and property damage.
C. Automobile Liability. The Professional shall maintain during the life of this Agreement
Automobile Liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may arise directly
or indirectly from the performance of work under this Agreement. Coverage for property damage
shall be on a (broad form) basis. The amount of insurance for Automobile Liability shall not be
less than $1,000,000 combined single limits for bodily injury and property damage.
D. Errors and Omissions. The Professional shall maintain errors and omissions insurance in the
amount of $1,000,000.
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E. Cybersecurity. The Professional shall maintain cybersecurity insurance in the amount of
$5,000,000.
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EXHIBIT F
CONFIDENTIALITY
IN CONNECTION WITH THE SERVICES to be provided by Professional under this Agreement,
the parties agree to comply with reasonable policies and procedures with regard to the exchange
and handling of confidential information and other sensitive materials between the parties, as set
forth below.
1. Definitions
For purposes of this Agreement, the party who owns the referenced information and is disclosing
same shall be referenced as the “Disclosing Party.” The party receiving the Disclosing Party’s
information shall be referenced as the “Receiving Party.”
2. Confidential Information
Confidential Information controlled by this Agreement refers to information that is not public
and/or is proprietary, including but not limited to location information, network security system,
business plans, formulae, processes, intellectual property, trade secrets, designs, photographs,
plans, drawings, schematics, methods, specifications, samples, reports, mechanical and
electronic design drawings, customer lists, financial information, studies, findings, inventions,
ideas, City customer identifiable information (including account, address, billing, consumption,
contact, and other customer data), utility metering data, service billing records, customer
equipment information.
To the extent practical, Confidential Information shall be marked “Confidential” or “Proprietary.”
Nevertheless, Professional shall treat as Confidential Information all customer identifiable
information in any form, whether or not bearing a mark of confidentiality or otherwise requested
by the City, including but not limited to the non-exclusive list of Confidential Information above.
In the case of disclosure in non-documentary form of non-customer identifiable information,
made orally or by visual inspection, the Disclosing Party shall have the right, or, if requested by
the Receiving Party, the obligation to confirm in writing the fact and general nature of each
disclosure within a reasonable time after it is made in order that it is treated as Confidential
Information. Any information disclosed to the other party before the execution of this Agreement
and related to the services for which Professional has been engaged shall be considered in the
same manner and be subject to the same treatment as the information disclosed after the
execution of this Agreement with regard to protecting it as Confidential Information.
3. Use of Confidential Information
Receiving Party hereby agrees that it shall use the Confidential Information solely for the purpose
of performing its obligations under this Agreement and not in any way detrimental to Disclosing
Party. Receiving Party agrees to use the same degree of care Receiving Party uses with respect
to its own proprietary or confidential information, which in any event shall result in a reasonable
standard of care to prevent unauthorized use or disclosure of the Confidential Information.
Except as otherwise provided herein, Receiving Party shall keep confidential and not disclose
the Confidential Information. The City and Professional shall cause each of their directors,
officers, employees, agents, representatives, and subcontractors to become familiar with, and
abide by, the terms of this Exhibit, which shall survive this Agreement as an on -going obligation
of the Parties.
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Professional shall not use such information to obtain any economic or other benefit for itself, or
any third party, other than in the performance of obligations under this Agreement.
4. Exclusions from Definition
The term “Confidential Information” as used herein does not include any data or information
which is already known to the Receiving Party or which before being divulged by the Disclosing
Party: (a) was generally known to the public through no wrongful act of the Receiving Party; (b)
has been rightfully received by the Receiving Party from a third party without restriction on
disclosure and without, to the knowledge of the Receiving Party, a breach of an obligation of
confidentiality; (c) has been approved for release by a written authorization by the other party
hereto; or (d) has been disclosed pursuant to a requirement of a governmental agency or by
operation of law, subject to Paragraph 5 below.
5. Required Disclosure
Notwithstanding Paragraph 4(d) above, if the Receiving Party receives a request (by
interrogatories, requests for information or documents, subpoena, civil investigative demand or
similar process, or by federal, state, or local law, including without limitation, the Colorado Open
Records Act) to disclose any Confidential Information, the Parties agree the Receiving Party will
provide the Disclosing Party with immediate notice of such request, so the Disclosing Party may
seek an appropriate protective order before disclosure or waive the Receiving Party’s
compliance with this Exhibit.
The Receiving Party shall furnish a copy of this Exhibit with any disclosure.
Notwithstanding this Paragraph 5, Receiving Party shall not disclose Confidential Information to
any person, directly or indirectly, nor use it in any way, except as required by law or authorized in
writing by Disclosing Party.
6. Red Flags Rules
If applicable, Professional must implement reasonable policies and procedures to detect,
prevent and mitigate the risk of identity theft in compliance with the Identity Theft Red Flags Rules
found at 16 Code of Federal Regulations part 681. Further, Professional must take appropriate
steps to mitigate identity theft if it occurs with any of the City’s covered information and must
notify the City in writing within twenty-four (24) hours of discovery of any breaches of security or
Red Flags to the City.
7. Data Protection and Data Security
Professional shall have in place information security safeguards designed to conform to or
exceed industry best practices regarding the protection of the confidentiality, integrity and
availability of Confidential Information and shall have written agreements requiring any
subcontractor to meet those standards. These information security safeguards (the
“Information Security Program”) shall be materially consistent with, or more stringent than, the
safeguards described in this Exhibit.
(a) Professional’s information security safeguards shall address the following elements:
• Data Storage, Backups and Disposal
• Logical Access Control (e.g., Role-Based)
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• Information Classification and Handling
• Secure Data Transfer (SFTP and Data Transfer Specification)
• Secure Web Communications
• Network and Security Monitoring
• Application Development Security
• Application Security Controls and Procedures (User Authentication, Security
Controls, and Security Procedures, Policies and Logging)
• Incident Response
• Vulnerability Assessments
• Hosted Services
• Personnel Security
(b) Subcontractors. Professional may use subcontractors, though such activity shall not release
or absolve Professional from the obligation to satisfy all conditions of this Agreement,
including the data security measures described in this Exhibit, and to require a substantially
similar level of data security, appropriate to the types of services provided and Confidential
Information received, for any subcontractor Professional may use. Accordingly, any release
of data, confidential information, or failure to protect information under this Agreement by a
subcontractor or affiliated party shall be attributed to Professional and may be considered
to be a material breach of this Agreement.
8. Information Storage. Confidential Information is not to be stored on any local workstation,
laptop, or media such as CD/DVD, USB drives, external hard drives or other similar portable
devices unless the Professional can ensure security for the Confidential Information so stored.
Workstations or laptops to be used in the Services will be required to have personal firewalls on
each, as well as have current, active anti-virus definitions.
9. Continuing Obligation. The agreement not to disclose Confidential Information as set forth in
this Exhibit shall apply during the term of the Services and or Agreement and at any time
thereafter unless specifically authorized by the City in writing.
10. Termination Remedy. If Professional breaches any of the terms of this Exhibit, in the City’s sole
discretion, the City may immediately terminate this Agreement and withdraw Professional’s right
to access Confidential Information.
11. Return of Information. Notwithstanding any other provision of this Agreement to provide Project
Instruments and work product, all material, i.e., various physical forms of media in which
Confidential Information is stored, including but not limited to writings, drawings, tapes,
diskettes, prototypes or products, shall remain the sole property of the Disclosing Party and,
upon request, shall be promptly returned, together with all copies thereof to the Disclosing Party.
Upon return of such materials, all digital and electronic data shall also be deleted in a non-
restorable way by which it is no longer available to the Receiving Party. Upon Disclosing Party’s
request, written verification of the deletion (including date of deletion) is to be provided to the
Disclosing Party within ten (10) days after completion of engagement, whether it be via
Official Purchasing Document
Last updated 4/2025
Professional Services Agreement
10183 Utility Network Consulting Services Page 55 of 55
termination, completion or otherwise.
12. Injunctive Relief. Professional Receiving Party acknowledges that the Disclosing Party may,
based upon the representations made in this Agreement, disclose security information that is
critical to the continued success of the Discloser’s business. Accordingly, Receiving Party
agrees that the Disclosing Party does not have an adequate remedy at law for breach of this
Agreement and therefore, the Disclosing Party shall be entitled, as a non-exclusive remedy, and
in addition to an action for damages, to seek and obtain an injunction or decree of specific
performance or any other remedy, from a court of competent jurisdiction to enjoin or remedy any
violation of this Agreement.