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Home My WebLink AboutAddendum 1 - RFP - 10222 Intersection Detection Systems Addendum # 1 RFP 10222 Intersection Detection Systems ADDENDUM NO. 1 Description of RFP 10222: Intersection Detection Systems RFP DUE DATE: 3:00 PM (Mountain Time) October 17, 2025 To all prospective Service Providers under the request for proposal documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1- Questions and Answers Please contact Adam Hill, Senior Buyer, at 970-221-6777 or adhill@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE RFP STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. nd Floor 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum # 1 RFP 10222 Intersection Detection Systems Exhibit 1 – Questions and Answers 1. Is RFP for furnish and install or furnish only? Response: This contract will be furnish only. City staff will install and program the equipment. 2. The Categories for the Functional Requirements Matrix on page 7 are M (Mandatory), I (Important) and D (Desired) however, Attachment A on page 16 has them listed as Mandatory (M), Preferred (P) and Desired (D). Are we to assume that Preferred and Important are interchangeable since there isn’t an “I” listed anywhere on Matix? Response: Yes, “preferred” and “important” are interchangeable. 3. Will you allow vendors to submit two different manufacturers/solutions? Response: Yes, vendors can submit different manufacturers/solutions but they must be in separate proposals. 4. Are lidar-based systems that perform stop bar and advance detection allowed to apply to this RFP or is this for cameras-based systems only? Response: The ability to view live video streams of the intersection is a mandatory component of the detection system. If the lidar based system includes a video component that provides live video monitoring, then we would consider the technology. 5. Reference Page 6 Section F The submittal package states, “A completed questionnaire will be required as part of the contract by the awarded Service Provider(s) (SaaS Cyber Service Provider Questionnaire, Section IV, Exhibit G)”. Is this to be completed at the time of contract or is it to be included with the Submittal Package? Response: This is to be completed at the time of contract with awarded ﬁrm. 6. The instructions state that all product costs shall be priced per unit, but it does not specify how pricing will be compared and scored among bidders. Could you please conﬁrm the method that will be used to evaluate and compare unit prices across vendors? Additionally, if some intersections require additional products, how should we present the pricing for the complete intersection conﬁguration? Response: The costs will be compared by pricing out all components needed for complete detection solutions at multiple intersections. Pricing should identify the cost for each component, not per intersection, since intersection detection conﬁgurations will vary greatly across the City. We have provided the examples below of two intersections with different detection conﬁgurations for reference, as we will evaluate multiple conﬁgurations for our pricing review. In addition, any annual or one-time fees will be evaluated using a 10- year product life cycle. Addendum # 1 RFP 10222 Intersection Detection Systems 7. What will be the estimated annual purchase on the awarded contract? Response: Annual purchases will depend on project and maintenance funding. Previous years purchase amounts ranged from $70,000 to $350,000. Addendum # 1 RFP 10222 Intersection Detection Systems 8. The response to the RFP requires completion of Build America Buy America (BABA) forms to include with the bid submission. On page 10 of the RFP the City indicates that the “ﬁrm ceiling price for year one for any federally funded projects will not exceed $300,000” and the ceiling will remain the same for subsequent renewal terms. Would the City please conﬁrm that the domestic preference requirements for manufactured products would be waived under US DOT’s small grants waiver of $500,000 pursuant to the notice found at https://www.federalregister.gov/documents/2023/08/16/2023-17602/waiver-of-buy- america-requirements-for-de-minimis-costs-and-small-grants. Response: The applicability of BABA will be dependent upon the particular grant for a speciﬁc project based on the funding source and federal regulations at that time. 9. The response to the RFP requires completion of Build America Buy America (BABA) forms to reﬂect compliance/non-compliance with FTA BABA requirements. Would the City please conﬁrm that it anticipates receiving federal funds for the detection system projects from the Federal Transit Administration (FTA) rather than the Federal Highway Administration (FHWA)? Response: The City may receive grant awards from both FTA and FHWA.