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HomeMy WebLinkAboutRFI - 10210 Digital Signage for Transfort1 REQUEST FOR INFORMATION 10210 DIGITAL SIGNAGE FOR TRANSFORT I. OBJECTIVE The City of Fort Collins’ (City) goal in issuing this Request for Information (RFI) is to give vendors who are interested in entering into a contractual arrangement with the City an opportunity to exchange information with the City prior to the possible future issuance of a Request for Proposal (RFP). This RFI is intended to provide both the City and the respondents an opportunity to learn more about how each conducts business. City of Fort Collins Transfort Bus Division is researching the market for viable replacements for our current digital signage located at stops and stations. Please note that vendors are not expected to provide all requested solutions. Vendors with products that meet any portion of the hardware requirements are encouraged to submit a proposal. Must have: Schedule/Transit Center Display Requirements 1. Integration with Clever Devices’ BusTime application o Must support direct integration with Clever Devices BusTime. o Specifically, displays should be able to show schedules and real-time predictions from the BusTime API. 2. Network Connectivity o Displays must connect to the network via Ethernet. 3. Accessibility Compliance o Must meet ADA requirements as specified by the State of Colorado. 4. Content Management o Must support content management by Transfort staff. o Should include widget support for flexible display options. Guideway Overhead Digital Signage Requirements 1. Integration with Clever Devices’ BusTime application o Must support direct integration with Clever Devices BusTime. o Specifically, displays should be able to show schedules and real-time predictions from the BusTime API. 2. Network Connectivity o Displays must connect to the network via Ethernet. 3. Accessibility Compliance o Must meet ADA requirements as specified by the State of Colorado. 4. Hardware Certification o Hardware should have appropriate certification for environmental conditions, including but not limited to corrosion, extreme temperatures, and related factors. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing Additional Wants: 1. Vendor supported hardware and installation/implementation assistance 2. Automated warnings for errors within the system. 3. Guideway Overhead Digital Signage o Offered with customizable color options In addition, respondents are encouraged to provide any additional information that may be helpful in assisting the City in its market research. II. RFI The City may invite some respondents to this RFI to participate in product demonstrations for the purpose of further information gathering. Product demonstrations will be held from October 27 – November 7, 2025. The City’s Project Manager will call selected respondents to schedule a demonstration. Phone calls to schedule these meetings will be made during the week of October 22, 2025. The meetings will be limited to two hours in duration and can be held virtually or at 250 N. Mason Street, Fort Collins, CO 80524. The one-on-one meetings are a chance for the respondent and the City to exchange information and questions related to the City purchasing process, products available, as well as getting to know each other, their capabilities, their needs and more about their business. Respondents should be prepared to discuss their product, implementation, and other duties to make the software operational. While there will be a question period during the RFP, the RFI one-on-one discussion will be the only time respondents are allowed to discuss the needs of the City, informally. Respondents are not required to attend an RFI one-on-one discussion with the City. III. REQUESTED INFORMATION As part of the City’s commitment to Sustainable Purchasing, proposals should be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate time to submit proposals through RMEPS. Proposals not submitted by the designated Opening Date and Time will not be accepted by the system. RFI response submittals must be received by 3:00 p.m. (our clock), 10/10/2025 and referenced as RFI 10210. If you have more than one DIGITAL SIGNAGE solution, respond to the requested information for each product. Please include the following minimum information in your response: A. Company Information 1. Company name, address, website address. 2. Organization Type (Corporation, Subsidiary, Partnership, Individual, Joint Venture, Other). 3. The name and contact information (email, phone) of the company representative responsible for providing further information. 4. A brief overview of the company’s capabilities, experience and role in providing & implementing your TRANSIT DIGITAL SIGNAGE SOLUTION. B. TRANSIT DIGITAL SIGNAGE Solution Briefly describe your product(s) and how your product and services fit our needs as described above. When applicable, provide visual examples. C. Budgetary Cost and Schedule Estimates 1. Provide budgetary estimates using only your pricing for each alternative for nonrecurring and annual recurring costs. Also, discuss costs, ongoing costs for user licenses, technical support, maintenance, and training. 2. Provide recommended schedules for implementation. (1-2 pages) D. Corporate Expertise Briefly describe your company, your products and services and other information you deem relevant. IV. RFP Subject to funding approval, the City intends to launch an RFP for DIGITAL SIGNAGE at http://www.bidnetdirect.com/colorado/city-of-fort-collins at a yet to be determined date, dependent on funding for implementation. All qualified and interested firms may respond. Responses are not limited to those who take part in the RFI process. Questions during the RFP process will be received via email and answered via addendum issued to all. There will be no RFP pre-proposal meeting. After RFP responses are received, the City will evaluate the proposals as specified in the RFP. Information to be considered during these evaluations will be that which is submitted in response to the RFP only. A short list of firms will be developed from the evaluation and those firms may be invited to demonstrate their product. V. SCHEDULE The overall schedule is estimated as follows: • Issuance of RFI September 19, 2025 • Questions Due September 26, 2025 • RFI Responses Due October 10, 2025 • RFI Discussion Period October 27 – November 7, 2025 VI. QUESTIONS Questions should be directed to Ed Bonnette, Senior Buyer at ebonnette@fcgov.com in written format. Please format your e-mail to include: 10210 Digital Signage for Transfort in the subject line. The deadline for question submittal is September 26, 2025 at 3:00pm. VII. MISCELLANEOUS A copy of the RFI may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort- collins. This is ONLY a REQUEST FOR INFORMATION (RFI) and should not be construed as intent, commitment or promise to acquire the products and services presented by respondents. The City of Fort Collins will not be obligated to any respondent as a result of this RFI. The City is not obligated for any cost incurred whatsoever by respondents in the preparation of the Request for Information. Confidential or proprietary information should not be included in your response.