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Home My WebLink AboutAddendum 1 - RFP - 10161 On-Call Construction Services for Water Utilities & Natural AreasAddendum # 1 10161 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 10161: On-Call Construction Services - Water Utilities & Natural Areas NEW OPENING DATE: 3:00 PM (Our Clock) June 17, 2025 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Preproposal Presentation Powerpoint .pdf Please contact Jake Rector, Purchasing Manager, at (970) 221-6776 or jrector@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 fcgov.com/purchasing May 22, 2025 10161 On-Call Construction Services –Water Utilities & Natural Areas Jake Rector & Beck Anderson EXHIBIT 1 10161 On-Call Construction Services –Water Utilities & Natural Areas -Introductions Jake Rector –Senior Buyer Beck Anderson –Project Manager Bernadette Kuhn –Natural Areas Senior Planner Andrew Gingerich –Director of Water Field Operations Alex Massara –Civil Engineer Rebecca Pomering –Natural Areas Senior Supervisor Kelly Smith –Natural Areas Senior Planner -Please enter Name, Company and Email in Chat Line RFP Schedule Review RFP Issued –May 16, 2025 Pre-Proposal Meeting –1:00 PM MT May 22, 2025 Question Deadline –3:00PM MT May 29, 2025 Proposals Due –3:00PM MT June 10, 2025 Interview (If Applicable) –Week of June 23rd Award –June 2025 2 10161 On-Call Construction Services – Water Utilities & Natural Areas 3 The City of Fort Collins is requesting proposals from qualified contractors to provide On-Call Construction Services - Water Utilities & Natural Areas. Water Utilities Project Examples a.Construction of new or rehabilitation of existing underground water distribution system pipelines up to 20 inches in diameter. b.Repair or replacement of water distribution pipelines and appurtenances such as but not limited to valves, water meters, air vacs, fire hydrants, cathodic protection, etc. c.Construction of new or rehabilitation of existing underground wastewater collection system pipelines, manholes, and service connections. d.Construction of new or rehabilitation of existing stormwater collection systems including pipelines, manholes, curb inlets, open channels, and storage facilities. e.General site work, including clearing and grubbing, excavation of backfill, earth moving, compaction, and soil disposal. f.Pavement restoration including asphalt and concrete paving and patching, curb and gutter removal and replacement, and general flatwork replacement. g.Channel dredging, cleaning, and restoration services. h.Installation of cathodic protection systems on new and existing underground pipelines. i.Emergency repair on-call services for water distribution pipelines, wastewater collection pipelines and stormwater management facilities, in and out of the right-of-way. j.New trail construction or maintenance to existing trail systems. k.Parking lot and visitor use infrastructure improvements. 10161 On-Call Construction Services – Water Utilities & Natural Areas 4 10161 On-Call Construction Services – Water Utilities & Natural Areas 5 10161 On-Call Construction Services – Water Utilities & Natural Areas Natural Areas 1.Wetland construction 2.River and stream restoration 3.Pond lining 4.Dredging 5.Parking lot, bridge and visitor use infrastructure improvements 6.Debris removal 7.Cost estimating, plan review and constructability reviews 8.Trail construction 9.Agricultural water systems maintenance, repair and installation 10.Construction permitting support 6 10161 On-Call Construction Services – Water Utilities & Natural Areas 7 10161 On-Call Construction Services – Water Utilities & Natural Areas 8 10161 On-Call Construction Services – Water Utilities & Natural Areas Work Order Thresholds Work Orders will be issued for projects as needed. No Work Order will exceed $1,000,000 unless authorized by the Purchasing Director. Work Orders in excess of $300,000 will undergo a competitive process among the awarded qualified pool of Contractors. Work Orders less than $300,000 may be awarded by the City directly without a competitive process based on one of the Contractor’s in the pool experience, pricing, and availability. Alternatively, the City may choose to solicit quotes from the Contractor’s in the pool. All Work Orders greater than $100,000 will require Payment and Performance Bonding for the total value of the project. 9 10161 On-Call Construction Services – Water Utilities & Natural Areas 10 Submittal Requirements: Attachment A – Completed Attachment B - Completed 10161 On-Call Construction Services – Water Utilities & Natural Areas 11 Submittal Requirements Continued: Cost and Work Hours: Provide a schedule of rates. This will be used for future WO’s and CO’s -At a minimum, this should include rates by category of employee, job title and equipment to be used and any project. -Overtime rates outside of Monday – Friday 7AM-5PM MT Subcontractor Mark Up % Provide Overhead and Profit % This Rate Schedule will be firm for at least one (1) year from the date of the Master Agreement. 10161 On-Call Construction Services – Water Utilities & Natural Areas 12 Submittal Requirements Continued: Bonding Company Reference Insurance Company Contact Information 10161 On-Call Construction Services – Water Utilities & Natural Areas 13 Firm Capability and Assigned Personnel: Indicate the total number of personnel employed by the company and how many resources are in each category (e.g. Administration, Clerical, Estimating, Project Management, Project Coordinator, Project Engineer, Superintendent, Foreman, Carpenter, Laborer, etc.). Provide an organizational chart for the resources proposed to be used on this project. Indicate the office location this project will be managed through. Provide a list of items your company typically self performs and the equipment on hand or owned and managed by the firm. Provide a listing of subcontractors for major trades your firm plans to engage to meet the three-bid requirement. Explain your relationship with these firms, how long they have worked with you on projects, and how your subcontractor procurement process works. Give examples of situations where these firms have performed in tight timeframes and accelerated schedules. Provide details on your firm’s quality control program. 10161 On-Call Construction Services – Water Utilities & Natural Areas 14 Evaluation Criteria 20% - Scope of Proposal 40% - Firm Capability & Assigned Personnel 30% - Cost & Work Hours 10% - Sustainability / TBL Methodology 10161 On-Call Construction Services – Water Utilities & Natural Areas Colorado Open Records Act (CORA) C.R.S. §§24-72-200.1 et seq. -Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. -Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” -Such statement does not necessarily exempt such documentation from public disclosure if awarded the project as all provisions of any contract resulting from this request for proposal will be public information. 15 10161 On-Call Construction Services – Water Utilities & Natural Areas 16 Questions? Please send to Jake Rector at jrector@fcgov.com RFP Schedule Review RFP Issued – May 16, 2025 Pre-Proposal Meeting – 1:00 PM MT May 22, 2025 Question Deadline – 3:00PM MT May 29, 2025 Proposals Due – 3:00PM MT June 10, 2025 Interview (If Applicable) – Week of June 23rd Award – June 2025