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HomeMy WebLinkAboutAddendum 1 - RFP - 10130 Commercial Building Benchmarking SupportAddendum # 1 10130 Page 1 of 2 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 10130: Commercial Building Benchmarking Support OPENING DATE: 3:00 PM (Our Clock) April 3, 2023 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Preproposal Meeting Attendance Roster Exhibit 2 – Preproposal Meeting Presentation .pdf Question from Preproposal Meeting– To clarify, the City is maintaining its current Customer Service staff. The City is looking for support services from qualified Service Provider(s). Please contact Jake Rector, Senior Buyer, at (970) 221-6776 or jrector@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum # 1 10130 Page 2 of 2 Exhibit 1 Preproposal Meeting Attendance Roster Name Email Jake Rector jrector@fcgov.com Maria Buzzelli mbuzzelli@fcgov.com Leland Keller lkeller@fcgov.com Casey Fitzgerald CFitzgerald@utilityadvantage.com Jennifer Wassan Kristin Elson Kristin.Elson@touchstoneiq.com Newman, Mattie Mattie.Newman@protiviti.com Katherine Bailey kbailey@fcgov.com Deb Lenny DLenny@utilityadvantage.com Jonathan Dierking Jon.Dierking@touchstoneiq.com Laurie Wiegand-Jackson March 25, 2025 10130 Commercial Building Benchmarking Support Jake Rector & Katherine Bailey 10130 Commercial Building Benchmarking Support -Introductions Jake Rector –Senior Buyer Katherine Bailey –Project Manager David Suckling –Energy Services Engineer Leland Keller –Mechanical Engineer Maria Buzzeli –Project Analyst Kyle Uhlenhopp –Data Analyst -Please enter Name, Company and Email in Chat Line -RFP Schedule Review 2 10130 Commercial Building Benchmarking Support Background: Fort Collins Benchmarking Program: In 2018, the City adopted §12-203 of the Municipal Code requiring commercial and multifamily buildings 5,000ft2 and larger to benchmark building energy usage through ENERGY STAR Portfolio Manager (ESPM). State Policy: The State of Colorado BPS ordinance requires buildings 50,000ft2 and larger to report energy use in ESPM and comply with efficiency targets per HB21-1286. Approximately 200 buildings in Fort Collins are covered by the State’s BPS ordinance. Local Policy Development: The State of Colorado BPS ordinance requires buildings 50,000ft2 and larger to report energy use in ESPM and comply with efficiency targets per HB21-1286. Approximately 200 buildings in Fort Collins are covered by the State’s BPS ordinance. 3 10130 Commercial Building Benchmarking Support 4 The City of Fort Collins is requesting proposals from qualified Service Providers to provide services supporting building benchmarking, including: Help Center support and administration to facilitate building owner compliance with benchmarking requirements; compliance tracking and publicly accessible transparency map; secure customer data sharing with verified third party contractors and consent management. 10130 Commercial Building Benchmarking Support Goals and Objectives: Find one or more Service Providers to support BEWS and secure data sharing, including consent management requirements. While existing service providers are eligible to participate in this RFP, the City will consider other similar solutions that meet the following objectives, which may be bid upon and awarded individually or together: •Benchmarking Integration o Integrate with ESPM and third-party contractors •Benchmarking Support: o Provide Help Center staffed with a trained sustainability consultant during business hours to assist with benchmarking compliance o Provide regular reports of tracked data •Data Share: o Aggregate whole building use and transfer directly to ESPM for BEWS compliance o Transfer residential data to approved third-party contractors o Comply with confidentiality and privacy laws 5 10130 Commercial Building Benchmarking Support Deliverables/Milestones – 2025 -BEWS Support -BEWS Submission Management -Data Management -Data Transfers -Data Transfer Customer Support 6 10130 Commercial Building Benchmarking Support Alternative Approaches The City encourages respondents to propose alternative approaches and/or other considerations for services required for achieving its objectives. 7 10130 Commercial Building Benchmarking Support 8 Optional Desired Capabilities •Capability to tie into Building Performance Standards (BPS) support o Support for BPS will be contracted separately in the event that a local BPS policy is passed. Preference will be given to a solution that can either support BPS or tie into BPS support provided. •Customer communications/updates regarding the status of data requests •Green Button XML format for customer-authorized sharing of energy data to third party contractors The City is open to learning about additional functionalities associated with proposed solutions. 10130 Commercial Building Benchmarking Support 9 Minimum Qualifications •Demonstrated success providing excellent customer service •Demonstrated success supporting benchmarking programs •Demonstrated success integrating with ENERGY STAR Portfolio Manager (ESPM) o Reporting link as well as securely transferring aggregated building level data to ESPM accounts and third-party contractors. •Demonstrated success managing consent requirements for utility data transfer per privacy requirements 10130 Commercial Building Benchmarking Support Software as a Service (SaaS) Questionnaire (Attachment A) -To be completed only upon request by the City. 10 10130 Commercial Building Benchmarking Support 11 Evaluation Criteria 30% - Scope of Proposal 30% - Firm Capability & Assigned Personnel 10% - Sustainability/TBL Methodology 30% - Cost & Work Hours 10130 Commercial Building Benchmarking Support Colorado Open Records Act (CORA) C.R.S. §§24-72-200.1 et seq. -Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. -Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” -Such statement does not necessarily exempt such documentation from public disclosure if awarded the project as all provisions of any contract resulting from this request for proposal will be public information. 12 10130 Commercial Building Benchmarking Support 13 Questions? Please send to Jake Rector at jrector@fcgov.com