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HomeMy WebLinkAboutBID - 10152 Water Distribution Small Capital Project MaterialsITB 10152 WATER DISTRIBUTION SMALL CAPITAL PROJECT MATERIALS INVITATION TO BID 10152 WATER DISTRIBUTION SMALL CAPITAL PROJECT MATERIALS BID DUE: 3:00 PM MT (our clock), April 7, 2025 The City of Fort Collins is requesting bids for various materials that are critical for completing multiple water distribution small capital improvement projects throughout the City. Rocky Mountain E-Purchasing System hosted by BidNet As part of the City’s commitment to Sustainable Purchasing, electronic bid submission is required. Bids shall be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Please note: submitting bids through RMEPS may need additional time for completion. Bids not submitted by the designated Opening Date and Time will not be accepted by the system. A copy of the Bid may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Any additional questions should be submitted, in writing via email, to JD McCune, Senior Buyer at jmccune@fcgov.com, no later than 3:00 PM MT (our clock) on March 31, 2025. Please format your e-mail to include: ITB 10152 Water Distribution Small Capital Project Materials in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its Vendor to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Vendor and their subcontractors/subconsultants at every tier. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendor may submit one (1) additional Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 fcgov.com/purchasing ITB 10152 WATER DISTRIBUTION SMALL CAPITAL PROJECT MATERIALS complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Vendor may redact text and/or data that it deems confidential or proprietary pursuant to CORA. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA trade secrets, confidential commercial and financial data information is not required to be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Vendor hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions of any contract resulting from this request for proposal will be public information. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the Vendor. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No bid will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Vendors must be properly licensed and secure necessary permits wherever applicable. The City may elect where applicable to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City of Fort Collins reserves the right to split the Bid award to multiple vendors as deemed by the City to be most advantageous. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in the unit prices submitted. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. ITB 10152 WATER DISTRIBUTION SMALL CAPITAL PROJECT MATERIALS Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. Vendor Registration: The City requires new Vendors receiving awards from the City to submit IRS form W-9 or W-8BEN/W8-BEN-E (international firms) and requires all Vendor to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit these documents with your proposal, however, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole discretion. Bid results are posted online at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Gerry Paul Purchasing Director ITB 10152 WATER DISTRIBUTION SMALL CAPITAL PROJECT MATERIALS CITY OF FORT COLLINS GENERAL INFORMATION The City of Fort Collins is requesting bids for various materials that are critical for completing multiple water distribution small capital improvement projects throughout the City. Schedule The following represents the City’s target schedule for the bid. The City reserves the right to amend the target schedule at any time. • Bid issuance: March 24, 2025 • Question deadline: 3:00 PM MT on March 31, 2025 • Final Addendum issued: April 2, 2025 • Bid Opening Date: 3:00 MT (our clock) on April 7, 2025 Method of Award The City reserves the right to split the bid award in whatever percentages are most advantageous to the City. Award may be by line item, group of items or all items. Awards from this bid will be based primarily on the evaluated bid price. Delivery lead times and exceptions taken will also be considered. Agreement The awarded Vendor will receive a Purchase Order from the City authorizing orders. Vendor should not begin any Work prior to receipt of the Purchase Order. The City does not guarantee any particular volume of purchase as a result of this ITB. The quantities listed are estimates only and may increase or decrease based upon need. Invoices & Payments Invoices for services should be emailed to invoices@fcgov.com. A separate copy shall be sent to the Project Manager. Fees, Licenses, Permits The successful Vendor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. Laws and Regulations The Service Provider/Professional agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances to include American Disabilities Act (ADA). Warranty Vendor warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with delivery and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Vendor or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Vendor in a manner and at a time acceptable to City. ITB 10152 WATER DISTRIBUTION SMALL CAPITAL PROJECT MATERIALS CITY OF FORT COLLINS BID SUBMITTAL INSTRUCTIONS The following items must be provided in the bid submittal package: •Bid Submittal (The Bid Submittal is provided as an excel spreadsheet or as a PDF within the ITB. One version MUST be returned as a part of the Bid within Bidnet, excel spreadsheet preferred.) •Acknowledgement. (Provided as a PDF in the ITB or as a separate Word Document in BidNet. One version MUST be filled out completely and returned as part of the Bid within Bidnet.) •Other documents may be submitted in Word or PDF format. Failure to submit any of the above may result in your bid being considered non-responsive. ITB 10152 WATER DISTRIBUTION SMALL CAPITAL PROJECT MATERIALS 10152 MATERIALS FOR STORMWATER IMPROVEMENT PROJECTS BID SUBMITTAL Any surcharges or additional costs shall be noted & included in each line item of the bid submittal. Item Name Unit QTY Unit Price Total Price 8"x8" Stainless Steel Tapping Sleeve Wrap Around EA 1 12" Ductile Iron Mega Lugs EA 2 12" Epoxy Coated Solid Sleeve 12" Long EA 1 12" MJ Cap Epoxy Coated EA 2 12" MJ Plug Epoxy Coated EA 2 12" PVC C900 DR18 LF 1000 12" PVC Mega Lugs EA 12 12" Stainless Steel Tapping Sleeve Wrap Around EA 3 12" Tapping Valve Open Right EA 1 2" Ball Corp - No Lead 2" AWWA/CC Taper Thread by 2" CTS Quick Joint EA 1 2" Coupling No Lead 2” CTS Quick Joint by 2” CTS Quick Joint EA 1 2” AWWA/CC Tap, Brass Saddle, Hinged 6” C900 PVC Pipe EA 1 3/4" AWWA/CC Tap, Brass Saddle, Hinged 12" C900 PVC Pipe EA 12 3/4" AWWA/CC Tap, Brass Saddle, Hinged 6" C900 PVC Pipe EA 23 3/4" AWWA/CC Tap, Brass Saddle, Hinged 8" C900 PVC Pipe EA 53 3/4" Ball Corp - No Lead 3/4" AWWA/CC Taper Thread by 3/4" CTS Quick ITB 10152 WATER DISTRIBUTION SMALL CAPITAL PROJECT MATERIALS 6” MJ Cap Epoxy Coated EA 1 6” MJ Plug Epoxy Coated EA 1 6” MJ Valve Open Right EA 1 6"x12" Epoxy Coated Swivel T EA 1 6"x6" Stainless Steel Tapping Sleeve Wrap Around EA 1 6"x8" Epoxy Coated Reducer EA 1 6"x8" Epoxy Coated Swivel T EA 1 8" 45-degree angle MJ Epoxy Coated EA 4 8" Bell Restraints Stainless Steel Bolts and Rods, Epoxy Nuts EA 12 8" Certa-Lok C900 LF 2300 8" Ductile Iron Mega Lug EA 1 8" Epoxy Coated Solid Sleeve 12" Long EA 1 8" Gasket and Bolt Pack with Stainless Steel Bolts Epoxy Nuts EA 34 8" MJ Valve Open Right EA 2 8" PVC C900 DR18 LF 2000 8" PVC Mega Lugs EA 17 8" Restraints Stainless Steel Bolts and Rods, Epoxy Coated Nuts EA 14 8" Tapping Valve Open Right EA 2 8" TerraBrute C900 LF 2300 8"x6" Reducer MJ Epoxy (MJ both ends) EA 1 8"x8" Swivel T MJ Epoxy Coated EA 1 8"x6" Swivel T MJ Epoxy Coated EA 1 8"x6" Tapping Sleeve Stainless Steel Wrap Around EA 1 Copperhead Industries Copper-clad Steel Tracer Wire 12 AWG, High Total ________ Note for applicable bid items: **All fittings and valves shall be epoxy coated. ITB 10152 WATER DISTRIBUTION SMALL CAPITAL PROJECT MATERIALS ACKNOWLEDGEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Invitation to Bid and acknowledges that it has read and agrees to be fully bound by all the terms, conditions and other provisions set forth in 10152 Water Distribution Small Capital Project Materials except as otherwise noted. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. The undersigned is authorized to do business in the State of Colorado and hereby proposes to furnish and perform according to this ITB, including all items listed on the Bid Schedule. c. Vendor commits that it is able to meet the terms set forth in the Invitation to Bid, and further acknowledges familiarity with all aspects of the project affecting the cost of the work to be performed. d. The undersigned does hereby declare and stipulate that this bid proposal is made in good faith, without collusion or connection with any other person or persons bidding for the same Work. e. This bid proposal is a firm and binding offer, for a period of 90 days from the date hereof. f. Vendor further agrees that the method of award is acceptable. g. Vendor acknowledge receipt of addenda. h. Vendor acknowledges no conflict of interest. i. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under Colorado Open Records Act (CORA). Vendor hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. Legal Firm Name: Physical Address: Remit to Address: Name of Authorized Agent of Firm: Email of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: NOTE: ALL BID SUBMITTAL FORM PAGES MUST BE COMPLETED, SIGNED WHERE REQUIRED & RETURNED WITH YOUR BID PROPOSAL PACKAGE.