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Home My WebLink AboutAddendum 1 - RFP - 10115 Minor Carpentry Construction and RenovationAddendum # 1 RFP 10115 Minor Carpentry Construction and Renovation Page 1 of 5 ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 10115 : Minor Carpentry Construction and Renovation OPENING DATE: 3:00 PM (Our Clock) March 28, 2025 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions and Answers Exhibit 2—Bid attendance Record for 700 wood street 9:00 AM March 10, 2025 Exhibit 3—Meeting Presentation via Teams 2:00 PM March 7, 2025 Please contact Dennis Ralph, Senior Buyer, at 970-221-6281 or dralph@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE RFP STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division nd Floor 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum # 1 RFP 10115 Minor Carpentry Construction and Renovation Page 2 of 5 Exhibit 1 Questions and Answers 1. Please clarify the maximum number of pages for this proposal. Section III. Proposal Submittal, states, "fifty (20)." Please limit the maximum number of pages to twenty-five (25). You may use both the front and back of each page. Please try to refrain from using 11x17 or similar fold-out style pages. Consideration of readability and brevity are appreciated by those who will review submissions. 2. Can you provide the deck-height (finished floor to bottom of structure) of the utility building? Structure heights do vary but the bottom of deck height is 14’-7” above finished floor 3. Will permit and plan check fees be paid by the City for the bathroom renovation project? The City of Fort Collins project manager will arrange for payment of plan review fees. Please see response to question #7 as there may be other permit costs that will be the responsibility of the Contractor. 4. Is there a mandated or desired start date for the project? Or is the only required date the finish date as outlined in the RFP? The city of Fort Collins would like to start this project as soon as possible. A preferred start date would be no later than the last week June 2025. 5. When preparing our organizational chart and resumes would you like us to focus on the team for this specific project for the bid? Or would you like an organizational chart and resumes for any potential people who could be a part of this or future on-call projects? Indicate the team members for the included project, and team members who may be part of future projects during on-call services. Please make sure the members are clearly identified as to which project(s). Addendum # 1 RFP 10115 Minor Carpentry Construction and Renovation Page 3 of 5 6. On sheet F1-11 it calls for ceramic tile to match existing. Looking at First floor finish plan the tile appears to be larger than existing. If it is larger than please provide size and color of tiles and grout. PCT-1: Marazzi Lounge 14 - 12x24 Color: Martini Grout: Laticrete Permacolor High Performance, Color 45 “Raven” PCB-1 Base: Marazzi Lounge 14 – 6" x 12” Color: Martini Grout: Laticrete Permacolor High Performance, Color 45 “Raven” 7. Are we to understand that our fire protection sub is to design the system? Fire Alarm and Fire Sprinkler Contractors are required to design the system as it relates to this project and obtain a fire alarm and/or fire sprinkler permit from Poudre Fire Authority. 8. Normally fire protection subs do not design the fire alarm system. Is there a preferred alarm sub the city uses. Alarm Specialists is the contracted vendor that maintains the fire alarm system, however it is not a requirement that they be contracted for this project. Fire Alarm and Fire Sprinkler Contractors are required to design the system as it relates to this project and obtain a fire alarm or fire sprinkler permit from Poudre Fire Authority. 9. Are we allowed to use schedule 40 PVC pipe for sleeves thru concrete? Schedule 40 PVC is acceptable for purposes of pricing. Please clearly indicate if you plan to use this material. However, the City of Fort Collins reserves the right to review the proposed sleeving material with the successful bidder based on sleeve location, context, etc. 10. Are we to reuse existing lavatory sinks, urinals and water closets? The plumbing fixture schedule does not match what is existing. New plumbing fixtures per the schedule on sheet P2.01 are to be provided. Addendum # 1 RFP 10115 Minor Carpentry Construction and Renovation Page 4 of 5 11. For ceramic tile, ceramic base and paint to match existing, do we know what the existing finishes are that need to be matched? PCT-1: Marazzi Lounge 14 - 12x24 Color: Martini Grout: Laticrete Permacolor High Performance, Color 45 “Raven” PCB-1 Base: Marazzi Lounge 14 – 6" x 12” Color: Martini Grout: Laticrete Permacolor High Performance, Color 45 “Raven” The paint color will be determined during the submittal process 12. Division 3 of the specs doesn't list concrete as (not used), however there is concrete demo to removed and poured back. Do you have a specific concrete mix that will be required? Slabs-on-Grade: Proportion normal-weight concrete mixture as follows: • Minimum Compressive Strength: 4500 psi at 28 days. • Minimum Cementitious Materials Content: 540 lb/cu. yd. • Slump Limit: o Concrete Including a Water-Reducing or Plasticizing Admixture: 7 inches, plus or minus 1 inch. o Other Concrete: 3 inches, plus or minus 1 inch. • Maximum Coarse Aggregate Size: 3/4-inch. • Air Content: o Concrete Inside Building Thermal Enclosure: No limit. • Limit water-soluble, chloride-ion content in hardened concrete to 0.15 percent by weight of cement. • Admixtures: Use admixtures according to manufacturer's written instructions. o Use water-reducing admixture in concrete, as required, for placement and workability. o Water-Reducing Admixture: ASTM C 494/C 494M, Type A • Cementitious Material: Use the following cementitious materials, of the same type, brand, and source, throughout Project: o Portland Cement: ASTM C 150, Type I or Type III, gray. o Supplement with the following:  Fly Ash: ASTM C 618, Class F or C. o Blended Hydraulic Cement: ASTM C595/C595M, Type IL, portland limestone cement. o Fly Ash: ASTM C 618, Class F or C. • Normal-Weight Aggregates: ASTM C 33, Class 3M coarse aggregate or better, graded. Provide aggregates from a single source. Coarse aggregates shall meet the requirements for use in regions of moderate weathering. Addendum # 1 RFP 10115 Minor Carpentry Construction and Renovation Page 5 of 5 o Nominal aggregate sizes shall not exceed Maximum Coarse Aggregate Sizes for each Concrete Mixture. 13. Is there a dedicated fire alarm vendor for the 700 Wood facility? There is not a dedicated fire alarm vendor, the fire alarm system is to be by Notifier. 14. Is there a dedicated fire sprinkler vendor for the 700 Wood facility? There is not a dedicated fire sprinkler vendor. 15. Please confirm it is required to propose on Work Order-001 700 Wood Street Lobby Restrooms in order to be considered for the overall On-Call contract. Yes, please provide a proposal for the included project. We will evaluate the submissions for both the included project and for consideration of the on-call contract. As noted at the site visit, the City of Fort Collins intends to entertain multiple contractors for on-call services even if they were not the successful bidder of the included project. 16. I saw another Fort Collins On-Call RFP come out today and was hoping you could clear some things up. We went to the virtual meeting last Friday and the in-person 700 Wood site visit this morning. I was under the impression this 10115 RFP was to bid that project as well as to get on the on-call list for the city. Now there is an RFP for 10116 specific to the on-call. Are these the same on-call list? Do we only submit for one of these contracts? The City of Fort Collins has posted 10116 RFP for Construction Manager General Contractor (CMGC) services. The 10116 RFP is a separate solicitation with a separate project, and different requirements. As an example, the maximum potential project dollar amounts are different between the two solicitations. Exhibit 2 RFP 10115 Minor Carpentry and ConstructionMarch 7, 2025 Enter your name, firm name, and email address in the Teams Chat function. Please mute your microphone. Exhibit 3 Introductions Introductions: -Dennis Ralph– Senior Buyer -Mark McLean– Sr Facilities Project Manager -Brian Hergott – Assistant Director -DeEtta Carr – Sr Facilities Project Manager 2 Exhibit 3 General Information 3 General Information •The City of Fort Collins is seeking multiple Contractors to provide carpentry and related construction renovation services on an on-call basis. •Additional renewal period up four additional one year renewal periods. Exhibit 3 Scope Of Work Perform Minor Carpentry services to include self performing or subcontracting all divisions of work required. Required services will include but are not limited to wood and steel stud framing, siding, window and door installation, commercial hardware, finish work, small drywall jobs (under 500 sq. ft.), painting, ceilings, flooring, concrete, mechanical, electrical, structural demolition, limited mechanical installations and other miscellaneous trades on City property. Work may be interior or exterior and could occur in occupied/partially occupied spaces. 4 Exhibit 3 Construction Requirements •Maintain a clean and safe jobsite at all times in compliance with OSHA Standards at a minimum, provide a site specific safety program as applicable. •Maintain a quality control program that meets or exceeds Contract Documents and industry Standards. •Comply with all Codes set forth by The City of Fort Collins including, ICC- A117.1 and Americans with Disabilities Act. •Coordinate and perform all quality control inspections, third Party Inspections, and Building Department inspections. •Required to meet all licensing requirements as set forth by The City of Fort Collins. Required to pull all appropriate State, City, County, and Fire permits. •Provide services to manage participation in project close out process and needs during the project warranty period. •Required to coordinate the location of Dumpsters, staging areas, work areas and safety plans before construction begins. 5 Exhibit 3 Minimum Qualifications •Provide experienced carpentry and related construction services as required by Work Orders. •Carry insurance levels as indicated in attached Services Agreement. •Maintain a local telephone number and must be able to be reached by telephone and email transmissions during normal business hours. •Contractor will respond to all City non-emergency inquiries by the next business day. •The Contractor will provide an after-hours phone number to be used by the City to request emergency or urgently needed services. •To obtain permits when required per direction from City personnel. •Provide proof of bonding capabilities for 100% performance and payment bonds up to $300,000. •All projects over $100,000 dollars will require performance and payment bonds. •The sample project is estimated to exceed $100,000. A successful proposal requires a 5% Bid bond as part of the Contractor’s proposal. •Maintain a Class C-1 Contractors License 6 Exhibit 3 700 Wood Street •ADA Lobby Restroom Remodel •Includes the demolition of the existing lobby restrooms and the reconstruction of new restrooms. •The scope of work includes but is not limited to Demolition, Plumbing, Electrical, Fire Sprinkler, Fire Alarm, and Finishes. •Provide a safe workspace that separates construction activities and dust from building occupants. •Maintain access to the building during construction. •All work to meet ICC A117.1 •Drawings and Specification are included in the RFP. 7 Exhibit 3 RFP Documents •All proposals are to be submitted online through Rocky Mountain E- Purchasing System. •Complete the Proposal Qualification document. See Section III. •Prepare a detailed quote to construct the 700 Wood Street Lobby Restrooms Attachment A Drawings and Attachment B Specifications •Complete Attachment C •Complete Section V Acknowledgement •The quote for each project is to include a detailed cost breakdown for all project elements including but not limited to: • Labor hours and rates by job classification •Schedule of values for materials including item description, quantity, price each and price extended. •Subcontractor cost detail •Other costs required to execute the project 8 Exhibit 3 9 Important Dates •Pre-Proposal Meeting: 2:00 MT on March 7, 2025 •Site Visit 9:00 AM on March 10, 2025 ***MANDATORY*** •Question deadline: 3:00 PM MT on March 12, 2025 •Final Addendum Issued: March 14, 2025 •Proposal due date: 3:00 PM MT on March 28, 2025 •Interviews (tentative): Week of April 14, 2025 •Award of Contract (tentative): Week of April 21, 2025 •Completion of project: November 3, 2025 Exhibit 3 CORA – Colorado Open Records Act -The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. -Submit a second proposal marked “For Public Viewing,” if there is any information in your proposal that you would not like to be made public. 10 Exhibit 3 Contacts SCOPE: Mark McLean Sr Facilities Project Manager Operation Services Phone 970-221-6273 mmclean@fcgov.com BID SUBMITTAL or PROCESS: Dennis Ralph Senior Buyer Purchasing Department Phone 970-221-6281 dralph@fcgov.com 11 Exhibit 3 Questions? 12 Exhibit 3 Attendance •Molly Curry, GH Phipps, molly.curry@ghphipps.com •Johnny Garcia - Garcia Contracting, jgarcia@garciacontractingwyo.com •LSE Builders Group, Kimberly Wybenga, kimberly@lsebuildersgroup.com •Beau Brittenham, Poudre Construction, beau@poudreconstruction.com •Gabriel Dunbar - Saunders Construction. g.dunbar@saundersinc.com •Sarah Armstrong, FCI Constructors, sarmstrong@fciol.com Mike Menke, FCI Constructors mmenke@fciol.com •Joe Voss - GH Phipps Construction Companies - Phone (970) 420.0612 - email joe.voss@ghphipps.com •Santosh Prakash, Elder Construction, santosh.prakash@elderconstructioninc.com •Aaron Westhuis G2 Construction LLC Cell: (970) 576-6442 Web: g2built.com 13 Exhibit 3