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Home My WebLink AboutAddendum 1 - RFP - 10082 CM/GC Services for Joe Wright Reservoir Gate Replacement Project City of Financial Services Purchasing Division F6rt 215 N.Mason St.2 Floor O Box Co Ins Fort Collins,, CO 80522 970.221.6775 970.221.6707 P u rch a s i n g fcgov.com/purchasing ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS RFP 10082 CM/GC Services for Joe Wright Reservoir Gate Replacement Project Proposal Due Date: 3:00 PM (Our Clock) January 27, 2025 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 - Questions and Answers Exhibit 2 - Pre-Proposal Meeting Attendance Record Exhibit 3 - Pre-Proposal Meeting Presentation Exhibit 4— Pre-Proposal Meeting Video Recording Please contact JD McCune, Senior Buyer, at jmccune@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE RFP STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Addendum# 1 RFP 10082 CM/GC Services for Joe Wright Reservoir Gate Replacement Project Page 1 of 1 Exhibit 1 Questions and Answers 1. Does the City have a report from the diving contractor? The City has a dive inspection report that includes information from the condition assessment completed in August 2020. The results from this condition assessment are summarized in the 2022 Known Conditions Technical Memorandum by HDR Engineering that was included in the reference documents for this RFP. Additional information from the dive in October 2024 will be provided to the selected contractor. 2. Was the diving contractor able to access and inspect the bulkhead slot? Yes, the diving contractor was able to remove the stop log slot cover on the intake structure with a single diver by hand and visually inspect and measure the stop log slot with a flashlight. This inspection occurred in October 2024. 3. Was there sediment in the intake structure? During the October 2024 dive, the diving contractor observed minor amounts of sediment on the base of the intake structure and a few cobbles. The City has historically not had challenges with sediment at Joe Wright Reservoir. 4. Are there hatches in the room of the control house? The control house has grated hatches in the floor to access the three different gate shaft vaults vertically. The front door of the control house is large enough to transport the existing gates and other hardware through and the roof of the control house has two holes that can be used to attach the gates to a crane once the gates are inside of the control house. 5. Is the City willing to waive the requirements under CRS 8-17-101? The City will evaluate whether or not there is cause for CRS 8-17-101 to be waived after the receipt of proposals. Such determination will be made in accordance with the provision which states in part: §8-17-101(1) "The governmental body financing a public works project shall waive the 80% Colorado labor requirement if there is reasonable evidence to demonstrate insufficient Colorado labor to perform the work of the project and if compliance with the law would create an undue burden that would substantially prevent a project from proceeding to completion. A governmental body that allows a waiver shall post notice of the waiver and a justification for the waiver on its website. A governmental body shall not impose contractual damages on a contractor for delay in work due to the waiver process." ATTENDANCE RECORD- PRE-PROPOSAL MEETING PROJECT: 10082 CM/GC Serivices for Joe Wright Reservoir Gate Replacement Project TIME: 1:00 PM MT DATE: December 17, 2024 LOCATION: via Microsoft Teams NAME FIRM NAME EMAIL ADDRESS Kris Jensen HEI Civil kris.iensen@heicivil.com Phil Grow Barnard Structures bsi.pgrow@gmail.com Gerry Granahan Gracon LLC ggranahan@graconllc.com Daylon Hutton Ballard Marine Construction daylon.hutton@ballardmc.com Lee Frankel TFW Construction lee.f.tfwconstruction@comsast.net Shawn Greenwood American West Construction sgreenwood@trustawc.com McKenzie Zimmerman SEMA Construction estimating.co@sema.inc Ian Stephens Marine Diving Solutions ian@marinedivingsolutions.com Lauren Collins JF Brennan Icollins@ifbrennan.com Gary Haas Garney Construction ghaas@garney.com Merril Collins JF Brennan mcollins@ifbrennan.com Dustin Wilson Global Diving dwilson@gdiving.com Raen Schechinger JF Brennan Company rschechinger@ifbrennan.com Pete Sweczak Zak Dirt pisewszak@zakdirt.com Jake Taylor JF Brennan itaylor@ifbrennan.com Joel Haberl SEMA Construction ihaberl@sema.inc Sully Nolan AMS LLC snolan@amiercanmineservices.com Adrian Miller Ulliman Schutte Construction amiller@ullimanschutte.com David Hutchinson JF Brennan dhutchinson@ifbrennan.com John Schue Michels Ischue@michels.us It s 4 y i'11110 City ��'" rsP. �r '�,'- ,i a: :� � - r ,yr. , � *�-, �'�'r{14+/t >t i `'.xi •yr i :� � � .Y`il$s��c'�a' �3' �'��?F. �t f. ,. n.s�• ;_4w� -.: 4c.. , .� - . . .F� - <3.5•' ♦� �.�.��-��tr4`dr �� k -��.• ,% �-4_E, 3 >. f�*,.s�,r r.� u r «4,� �bx5,�,. . o'•�*:} ••� �^, s''I,�' .',�Sr ts�i �' c Y wF t x ,s0.,� s �+• � .'` r r:�.•+..r1di'.Y� rlj�.w �G i t :,. .•0 x 0 of Joe=right Reservoir Gate Replacement Fort Collins Pre-proposal Meeting RFP 10082 12/17/2024 City of Fort Collins City Introductions JD McCune Gregg Stonecipher Senior Buyer, Purchasing Director, Plant Operations Taylor Scott Ross Lamb Project Manager, Capital Projects Supervisor, Plant Operations Matt F ate r Director, Civil Engineering `� J Jeremy Woolf Sr. Director, Water Operations ALA City of Fort • Safety Share Joe Wright Location • High altitude • Remote • No cell reception - - ' • Rapidly changing and variable weather • Partially filled reservoir during construction • Planning and communication will be key aspects of a successful construction • Preconstruction scope will aid with both 7 y : aspectsr City of Fort Collins Agenda 1 . Meeting Format • Remote meeting information .ti • Presentation and Questions 2. Proposal Information • Proposal Schedule ';. k • Proposal Submittal • Proposal Evaluations 3. Project Information • Background & Objectives • Scope of Work c.4 "te City of Fort Collins Remote Meeting Information Sign-in Instructions Question Information • Enter the following in the Teams chat • Submit all questions in writing via for attendance records: email to JD McCune after pre- Full name proposal meeting • Vendor name • Questions and answers will be • Email address included in an addendum General Meeting Considerations Answers to questions that require Please turn on video additional information of clarification Please mute audio until you have during this meeting will be included in questions an addendum • Use the raise hand feature in Teams • A copy of this presentation will be Can use the chat feature in Teams for included in an addendum questions • Meeting will be recorded City of Fort Collins Proposal Sch Milestone ' All questions must be RFP Issued December 6, 2024 submitted in writing via Pre-Proposal Meeting 1 :00pm MST, December 17, 2024 email to JD McCune at Questions & NDA .0of imccune ,fcgov.com Request Deadline 3:OOpm MST, January 8, 2025 Final Addendum Issued January 15, 2025 Proposals to be Proposals Due 3:00pm MST January 27, 2025 —► submitted online via Interviews (tentative) Week of February 17, 2025* RMEPS (BidNet) We encourage you to ask questions prior to the question deadline * Updated interview week (RFP had week of February 10) City of Fort Collins Background • . • . • Non-Disclosure Agreement Contact JD McCune via email to request the background information documents through the NDA process (see Section K of RFP) • 1980 Select Outlet and Gate Record Drawings — Select sheets from Joe Wright Dam record drawings that are marked up with specific gate replacement information • 2022 Gate Condition and Operation Report — Created by HDR Engineering includes most recent detailed condition assessment of the gates with pictures and recommendations for risk reduction measures • 2022 Alternatives Evaluation — Created by HDR Engineering to evaluate numerous alternatives for risk reduction measures for the Joe Wright gates based on operating conditions and recommendations in the Gate Condition and Operation Report. City of Fort Collins Proposal Su Proposals must include: Proposal Format A. Cover Letter / Executive Summary • 20 single-sided pages max B. Contractor Information Letter size — 8.51)x11 " C. Cost and Work Hours • Page count can exclude cover page, D. Scope of Proposal table of contents, section dividers, bonding company references, resumes, E. Firm Capability and Acknowledgement Form F. Safety Record • Include all items listed in order in the RFP (included to the left) and include G. Sustainability / TBL Methodology City's questions from the RFP H. Additional Information Also include completed Acknowledgment Form (Section V of RFP) City of Fort • Proposal Details B. Contractor Information • General overview of your business and background with summary of services offered • Licenses and certifications held by the business • Ownership, location, and contact information C. Cost and Work Hours • Work Order I : Preconstruction Services • Lump sum, not to exceed cost for preconstruction scope (Section 2.A. 1 of RFP) • Detailed cost breakdown with hourly rates and personnel adding to this lump sum • Schedule of unburdened rates for preconstruction personnel • Work Order II : Construction Services • CM/GC Fee percentage (covers insurance, overhead, mark-up, profit) • Schedules of billing rates for personnel and equipment • Bonding company reference and insurance • Fill out CM/GC cost proposal Attachment City of Fort • Proposal Details D. Scope of Proposal • Preconstruction services approach to sequencing and scheduling • Construction cost estimate and cost control approach • Prospective subcontractors and self-performed work breakdown • Approach to negotiating construction GMP • Construction method summary and insights • Approach to quality control during construction E. Firm Capability • Share proposed personnel with an organization chart and resumes (include PM and construction superintendent at a minimum) • Main point of contact • Five example projects similar to this gate replacement from the past 15 years 0 Were proposed personnel part of these projects? City of Fort • Proposal Details F. Safety Record • Complete and submit safety record sheet attached to RFP G. Sustainability / TBL Methodology • Social — programs or initiatives that support Equity, Diversity and Inclusion • Environmental — experience delivering projects with a focus on environmental health priorities, water quality, watershed protection, regulatory performance, air quality, and solid waste reduction. • Economic — emphasis on financial planning that supports things like job creation, business development, asset management, transparency, stakeholder engagement, etc. • How are these practices incorporated into your workplace? Provide examples. • How will you incorporate them into this project? Provide ideas. H. Additional Information • Other distinguishing information about your company or project approach • Exceptions to the sample agreement included in the RFP for negotiation City of Fort Collins Proposal Ev. . • Most-applicable Criteria • • Factor • 1 . Firm Capability & Experience 45% Al B, E, F, H 2. Cost & Work Hours 30% C 3. Project Approach / Schedule 20% D, H 4. Sustainability / TBL Methodology 5% A, G *The criteria will be evaluated considering the entire proposal, but these sections will be primarily considered for the respective criteria Fort of Questions on Proposal and Procurement kA ` �1 II- I 1, -+� .%' u= f r y;ta. Fort of Project Location St a k �+ ■•� _,® die. an ling p m is "Riles , .p lace•' Fort Collins TIrrInatl7 zs MascnOl / A ageL"�n-J_atr l.ra�ernicua �r s ', r._>tf 10 mi Fort of Joe Wright Dam Layout Emergency Spillway lift J . r ^ Control House . Dam Crest fP s, A 2 tp- �+t° �s2"k�. �'°yrb .d�. eK �'C^�,i�rs"'�,~"��m �y; 4 ;r, 7,� • �� _ eagle Earth � w } City of Fort CollinsGeneral Dam Type Earthen embankment, completed in 1980 Hazard Classification High Hazard Structural Height 148 ft Crest Length 27300 ft Dam Crest El. 9,978 ft Normal Capacity 7, 161 ac-ft Outlet Conduit 72-inch RCP through dam Outlet Control Two 42x42-inch vertical slide gates; One 6x6-inch low flow knife gate Service Spillway Uncontrolled concrete drop weir in outlet tower — 380 cfs Emergency Spillway Uncontrolled trapezoidal concrete chute — 3,400 cfs City of Fort Collins WorksOutlet . . • Profile ^e#I I/hIlF Off YCL WbE riTN■eCMWI/ ~��- � f1 �� .,t _ aT 16'+pow¢o+InL E.E bbrw-s � f rLnOWFE l[L NAT Y 't+,.-� N, of ;7X,4i p�•OIITICT YLRH[ �\ �..� - r f er° r eeb PLAN VIEW pill r _ osr oaaTu -Wti.E,e /. I' - fTIUI1KM titi � r PP � eeM[TwseL l rrx �!'� ��r� 1 � � �f j j � I r I f . f � r � _ ¢ r ✓ � f � l j 41 1 f .�:-'- l r�F �` • uwrH wa PiwT' * • � I �"*`* .�- Reservoir _e Intake 72-in RCP Outlet , , a e Control Tower M1b3. �ifl)r uw!"oe arr/a Iran f/N ewre e suwr ,q IAMM seluu.rHrolert �- .rP .PL[�iTINTPI� ^ ! r -_-_ - �/II HTCi _ kml PROFILE VIEW r/t.�ra �...B.U_ w/ff aY+r n6reA/ �. u , R' /'-e^b11�IT ', Tea. • -' - 1K LVN 4A 1811e I— S•YIM ppVL ±I [L YH4G �rau Nu/i �19„_nff rrr m[u'n le�rr//1rltL MI FL V RWT[I PNf[i•- L s — �f111s11f4 ■INell'R �Ilf SiTIpIS l[IrIL 716E Nor Tllle T[ F aaw' �saa�l�4►Mib h, _ ra[a RFw III r[�e[ /me ar Leur nIL IPaI[Isn. City of Fort Collins WorksOutlet • CONTROL TOWER BOTTOM __ F j ,`I CONTROL TOWER TOP x x Gate Operators In Control House 6-inch Low Flow ,I Gate _: Service Spillway •.el Overflow Reservoi r _ x 42-inch Upstream Gate _ . kpr lay - abwY 4lx. a4 y[ yl I •suf 42-inch Downstream SHAFT CONSTRI1CTId4i J0114T DETAIL Gate P ° x°•° w� _ PROULE ON City of Fort Collins Gate Condition 42-inch Upstream Gate �► • Spray leakage from left side of gate • Erosion of left wall within chamber • Corrosion of bottom sill • Can over-open when indicated fully open • Does open fully for normal operations and is exercised annually 42-inch Downstream Gate • Gate stem keyway damage, lower stem key missing, and gate stem misalignment • Cannot be operated to fully open without damaging stem guide and keyway • Damage to operator tower floor from cavitation / erosion City of Fort Collins Project Goals • Replace critical source water infrastructure with known deficiencies • Increase operational flexibility and reliability of water control gates • Reduce ongoing maintenance needs • Provide a long-term solution for accessing the upstream gate chamber using the existing stop log slot on the intake structure • Create a culture of collaboration during preconstruction and construction to help safely and successfully replace the gates • Develop a robust plan to execute the replacement considering unique safety, location, and schedule risks • Use a holistic, triple bottom line approach to the project that considers sustainability, people, and value. City, CM/GC, and Design Engineer will revisit goals during kickoff workshop City of Fort • Project Scope Replace two 42-inch x 42-inch water control slide gates • Condition of gates and stems indicate repair or replacement is necessary • Operation challenges with damage to stem and keyway • Provide operational flexibility by reducing cavitation due to throttling of releases • Replace any items that are required to provide desired operability (frames, stems, seals, operators) • Potential for simple automated gate operators • Procure and install all gate materials and appurtenances (stems, guides, operators, etc.) Procure and temporarily install new upstream bulkhead • May be used for this project and / or future projects • Currently have stop logs that can be placed in slot within intake, want a more reliable and robust system City of Fort • Project Scope 1 . Preconstruction Support Services • CM/GC will join at 30% design; design includes long-lead procurement package, 90% Design package, and Issued for Construction package • Workshops and meeting participation • Kickoff, partnering, and 30% design review • Design review for long-lead procurement package and 90% Design package • Routine preconstruction design meetings (bi-weekly) • Cost model and estimating • Open book cost estimating with goal of GMP after 90% design • Construction scheduling • Long-lead gate procurement • Contractor will review design of long-lead gate procurement materials • Contractor will get bids (if necessary) and procure materials during preconstruction with separate work order for gates and upstream bulkhead City of Fort • Project Scope 2. Construction Services Requirements • Separate General Contractor Work Order • If agreement on GMP is reached with the City • Replacement of two 42-inch gates and appurtenances a • New bulkhead temporary installation and removal e . underwater • Construction oversight and quality control a • Measurements, layout and control in the field ` • Self-perform 40% of gate replacement work Construction progress meetings ` • Construction troubleshooting after gate replacement City of Fort Collins Project Scope 3. Construction Contract Price Negotiations Contractor Construction • Contractor and City agree on timing for negotiations, 90% design typical • Complete price to complete work (including pre L�7 -I F_ --I - procured gate and bulkhead materials) City Accepts City does n• Independent Cost Estimator retained by City during Accept preconstruction • Develop work items as an integrated team General F Price Open-book costs for each work item Contractor Negotiation • Actual construction costs will be tracked by work Work Order M " " ' item in the field based on quantity completed or item completed (for unit price items) Price • Similar to traditional bid project Iterations 6NEW,NE11i Construction Work Order or Public • • • City of Fort • City Expectations City Expectations Anticipated Project Schedule • Partnering relationship with City, Design o Engineer, ICE Preconstruction kickoff & 30 /o March 2025 Design Review • Retain key staff during preconstruction and Long-lead Gate Material Design June 2025 construction & Procurement • Open and honest communication 90% Design Review September 2025 • Timely contract management and agreement IFC Design Submittal October 2025 discussions • Industry-expected performance standards Construction NTP August 2026 • Safety first always mindset End of Construction Window Late-October 2026 QUESTIONS ?. ;a rt coffins ,ram F6rt of