HomeMy WebLinkAboutAddendum 1 - RFP - 10039 Police and Emergency Lighting Upfit ServicesAddendum # 1
10039 Police & Emergency Lighting Upfit Services Page 1 of 2
ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of RFP 10039: Police & Emergency Lighting Upfit Services
OPENING DATE: 3:00 PM (Our Clock) September 19, 2023
To all prospective bidders under the specifications and contract documents described above, the
following changes/additions are hereby made and detailed in the following sections of this
addendum:
Exhibit 1 – Powerpoint Presentation .pdf
Section 8. Special Conditions updated to read as follows:
8. SPECIAL CONDITIONS
Product specification sheets for all equipment and lighting are required, failure to
include may be considered an incomplete proposal
After the initial inspection of first completed vehicle, make changes based on
inspection and quote requirements.
Warranty repairs due to any OEM failures as per manufacture or installation
workmanship will be completed at 835 Wood St. or at location of vehicle.
Repairs must be scheduled within 48 hrs. of City’s notification to Service
Provider. Failure to consistently comply with this requirement may result in
termination of the contract.
Only substitutions that have been approved by the City are allowed.
Warranty Terms and Conditions are accurately addressed in section 19. Warranty
in the Services Agreement that is attached to the RFP.
19. Warranty.
a. SERVICE PROVIDER warrants that all Services performed hereunder shall be
performed with the highest degree of competence and care in accordance with
accepted standards for Services of a similar nature.
b. Unless otherwise provided in the AGREEMENT, all materials and equipment
incorporated into any Services shall be new and, where not specified, of the most
suitable grade of their respective kinds for their intended use, and all Services shall
be acceptable to CITY.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum # 1
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c. SERVICE PROVIDER warrants all equipment, materials, labor and other Services,
provided under this AGREEMENT, except CITY-furnished materials, equipment and
labor, against defects and nonconformances in design, materials and Service quality
for the original manufacturer’s warranty term or a period beginning with the start of
the Services and ending twelve (12) months from and after final acceptance under
the AGREEMENT, whichever is time is longer, regardless of whether the same were
furnished or performed by SERVICE PROVIDER or by any of its subcontractors of
any tier. Upon receipt of written notice from the CITY of any such defect or
nonconformances, the affected item or part thereof shall be redesigned, repaired or
replaced by SERVICE PROVIDER in a manner and at a time acceptable to CITY.
Please contact Jake Rector, Senior Buyer, at (970) 221-6776 or jrector@fcgov.com with any
questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
August 29, 2024
10039 Police & Emergency Lighting Upfit Services
Jake Rector & Dennis Ralph
EXHIBIT 1
10039 Police & Emergency Lighting Upfit Services
-Introductions
Jake Rector –Senior Buyer
Police Sergeant, Bob Younger
Police Corporal,Shane Hasebroock
Greg Rael –Superintendent Fleet
Mike Conley –Superintendent Fleet
Tracy Ochsner –Director of Operation Services
Brian Hergott –Assistant Director of Operation Services
Dennis Ralph –Senior Buyer
-Please enter Name, Company and Email in Chat Line
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10039 Police & Emergency Lighting Upfit Services
The City operates a variety of vehicle manufacturers and models. Manufacturers include,
but not limited to; Ford, Chevrolet, Nissan, Dodge, RAM, Toyota, Subaru, Freightliner,
Kenworth, Peterbilt, Isuzu Volkswagen, Hyundai, Kia, Mitsubishi and International.
Vehicle Classifications 1-8 will be serviced through this solicitation.
This solicitation DOES NOT include the installation of the following upfits; flat bed, dump
body, utility service body, contractors body or wet kits. With that being said, if you can
provide these services please provide that detail.
The request for upfit can vary greatly depending on vehicle/equipment and application
throughout the City. Detailed in pages 5-7 of the RFP
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Fort Collins Police Services
One of the selected Service Provider(s) will be awarded as the “Primary” for all FCPS
upfits. Below is a breakdown of three (3) Fort Collins Police Services upfits.
Predominantly the Patrol and Community Service Officer (CSO) upfits are done on a
Ford Interceptor Hybrid chassis. The City also operates the Chevy Tahoe and Dodge
Durango for Patrol and CSO units. The third upfit for Undercover units will be done on
variety of manufacturers and models. As an example, an upfit on a 2025 Toyota Sienna
has been provided.
Please note equipment model numbers are listed in the RFP in the detail and are
preferred for upfitting purposes. If a Service Provider is unable to provide
specific manufacturer equipment the Service Provider is to request approval of
alternative equipment during the RFP process for the City to approve.
-Questions Due September 5, 2024.
10039 Police & Emergency Lighting Upfit Services
Additional Upfitting Requirements
-Truck Toppers
-Tonneau Covers
-Cargo Van Shelving and Barriers
-Ladder Racks
-Spray on Bed Liners
-Vehicle Graphic Production and Installation
-Custom Metal Fabrication and Power-Coating Services
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ELECTRICAL WIRING SPECIFICATIONS AND WIRING DIAGRAMS TO BE
PROVIDED WITH EACH BUILD
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Multiple Assembly of Procurement Officials (MAPO)‐
There is MAPO language included in this solicitation that would allow the
awarded Service Providers to provide similar services to any participating
agency in MAPO.
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Evaluation Criteria
20% - Scope of Proposal
40% - Firm Capability & Personnel
10% - Sustainability/ TBL Methodology
30% - Cost & Work Hours
10039 Police & Emergency Lighting Upfit Services
Colorado Open Records Act (CORA) C.R.S. §§24-72-200.1 et seq.
-Any proposals submitted hereunder are subject to public disclosure by
the City pursuant to CORA and City ordinances.
-Vendors may submit one (1) additional complete proposal clearly
marked “FOR PUBLIC VIEWING.”
-Such statement does not necessarily exempt such documentation
from public disclosure if awarded the project as all provisions of any
contract resulting from this request for proposal will be public
information.
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Questions?
Please send to Jake Rector at jrector@fcgov.com