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HomeMy WebLinkAboutRFP - 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone PrairieRFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 1 of 21 REQUEST FOR PROPOSAL 9837 NORTHERN LEOPARD FROG STREAM HABITAT RESTORATION PROJECT AT SOAPSTONE PRAIRIE RFP DUE: 3:00 PM MT (Mountain Time), AUGUST 2, 2023 The City of Fort Collins Natural Areas Department (FCNAD), in partnership with Colorado Parks and Wildlife, is seeking a qualified Service Provider/Professional to provide engineering, design, permitting, and construction oversight services on a stream and wetland habitat restoration project for Northern Leopard Frogs at Soapstone Prairie Natural Area. As part of the City’s commitment to sustainability, proposals must be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city- of-fort-collins. Note: please ensure adequate time to submit proposals through RMEPS. Proposals not submitted by the designated Opening Date and Time will not be accepted by RMEPS. A pre-proposal meeting and site visit will be held at 10:00 AM MT on July 19, 2023 at Soapstone Prairie Natural Area, 22998 Rawhide Flats Road, Wellington, CO 80549. Interested Service Providers/Professionals will meet with City representatives at the south parking lot accessed off of Rawhide Flats Road. From there, interested parties will be guided to the subject area. Please note that visitors are not permitted in the subject area outside of this meeting, to avoid undue disturbance to the cultural resources and sensitive habitats present there. All questions should be submitted, in writing via email, to Beth Diven, Buyer II at bdiven@fcgov.com, no later than 3:00 PM MT on July 21, 2023. Please format your e-mail to include: RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by BidNet A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. This RFP has been posted utilizing the following Commodity Code(s): 926-40 Ecological Services 926-41 Ecosystems Development, Management, and Protection Services 926-72 Planning and Advisory Services, Environmental 926-73 Restoration/Reclamation Services of Land and Other Properties Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Financial Services Purchasing Division nd Floor 970.221.6775 970.221.6707 fcgov.com/purchasing RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 2 of 21 The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its Service Providers/Professionals to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Service Providers/Professionals and their subcontractors/subconsultants at every tier. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Professionals may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Professionals may redact text and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial information and financial data information may not be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Professionals hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions and pricing of any contract resulting from this request for proposal will be public information. Service Providers/Professionals Registration: The City requires new Service Providers/ Professionals receiving awards from the City to submit IRS form W-9 and requires all Service Providers/ Professionals to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit these documents with your proposal, however, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole discretion. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 3 of 21 Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. The selected Service Provider/Professional shall be required to sign the City’s Agreement prior to commencing services (see sample attached to this document). Sincerely, Gerry Paul Purchasing Director RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 4 of 21 I. BACKGROUND & OBJECTIVE / OVERVIEW A. Objective The City of Fort Collins Natural Areas Department (FCNAD), in partnership with Colorado Parks and Wildlife, is seeking a qualified Service Provider/Professional to provide engineering, design, permitting, and construction oversight services on a stream and wetland habitat restoration project for Northern Leopard Frogs at Soapstone Prairie Natural Area. B. Background The City of Fort Collins Natural Areas is working to conserve, protect, and maintain habitat for the Northern Leopard frog (photo below) at Soapstone Prairie and Meadow Springs Ranch. The species has experienced precipitous declines in Colorado, where they were once common. It is now ranked as a Species of Greatest Conservation Concern in the Colorado Parks and Wildlife, State Wildlife Action Plan (SWAP). In the recently released Mountains to Plains Zone Update, Northern Leopard Frogs are identified as a Conservation Priority and management actions are underway to improve their habitat. FCNAD is approaching this project with a learning and adaptive mindset, recognizing that it may take a decade to see a sustainable population establish at Brannigan. The Northern Leopard frog is ranked as a Species of Greatest Conservation Concern in the Colorado SWAP (Tier 1), and a Conservation Priority at Soapstone Prairie. This project builds off other conservation actions that have been taken to protect wetlands at Brannigan Springs. FCNAD has already installed fencing to exclude cattle from the wetland. Project Area The project reach is along a small, unnamed tributary to Sand Creek in Soapstone Prairie referred to as Brannigan Springs. The headwaters of the creek are characterized by a network of groundwater-fed wetlands and fens that are very rare in prairie areas of Larimer County. The complex features deep organic soils, perched wetlands, floating mats, and a small clear streamlet dominated by Nebraska sedge (Carex nebrascensis), Northwest territory sedge (Carex utriculata), and baltic rush (Juncus articus var. balticus)2. RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 5 of 21 Photo of reference reach and breeding and overwintering wetland pools at Spottlewood Creek on Soapstone Natural Area. Close-up photo of wetland pools at Spottlewood Creek at Soapstone Natural Area. RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 6 of 21 II. SCOPE OF SERVICES A. Restoration Approach and Goals FCNAD is seeking a Service Provider/Professional to achieve a process-based approach to creating Northern Leopard frog habitat at Brannigan Springs. In this context, process- based restoration can include expanding the space for fluvial processes, using the stream’s energy to create pools, using materials harvested on site that do not over stabilize the stream, and allowing the project to have an extended timeframe for recovery with adaptive management and monitoring3,4. FCNAD staff recognize that restoration goals must be scaled appropriately given the small size of the stream. The exact timing of construction is not presently known, as design is dependent on cultural resource work, outreach with the Native American and Indigenous community, and securing construction funding. Most likely, construction will occur during the October 2024-March 2025 window. The success of the project will be determined by the following metrics. • Participation and collaboration with Native American community members. • Protection of cultural resources. • Construction of 1-6 habitat pools with appropriate depth, size, and hydrologic characteristics to support Northern Leopard Frogs. • Creation of movement and habitat corridors using native willows and plant material harvested from the site. • Documenting completion of life history of Northern Leopard frogs at Brannigan Springs through the following stages: − Eggs masses − Tadpoles − Meta-morphs − Adult frogs • Documenting sustained use of constructed pools by Northern Leopard Frogs. B. Scope of Work The project area is along a small, unnamed tributary to Sand Creek located in the northeast portion of Soapstone Natural Area, approximately 26 miles north of Fort Collins. This stream and wetland complex at Soapstone Prairie Natural Area is referred to as Brannigan Springs (see Section VI). The overall goal of this project is to create breeding and overwintering pools, alongside existing adjacent foraging and movement habitat, needed for the species to complete its life-history. Breeding and over-wintering pools are missing features in this small stream system potentially due to habitat alterations from historic grazing practices. FCNAD’s goal is to create these habitat features and translocate Northern Leopard Frogs from nearby Spottlewood Creek. This project is the first time FCNAD has attempted to restore habitat for the species and translocate Northern Leopard frogs. Due to the project site’s sensitive, high-quality habitat, along with potential cultural and historic resources, FCNAD, along with the Service Provider/Professional, will partner with community members, the Fort Collins Museum of Discovery, and other partners to protect sensitive resources discovered at the site. RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 7 of 21 The Service Provider/Professional will work with FCNAD staff and partners to design a series (1-6) pools along the stream channel for breeding and over-wintering using low- impact approaches and native material where possible. A single pool will likely have shallow margins used for breeding and tadpole use as well deeper portion used for overwintering. Leopard frogs prefer breeding in vegetated, semipermanent ponds with open canopies1. At this time, FCNAD anticipates the pools will be approximately 20 feet in circumference and 4 feet deep to meet the needs of Northern Leopard Frog habitat. This specification may shift slightly with input from Colorado Parks and Wildlife biologists and other Northern Leopard Frog experts. Areas may be identified and mapped for willow staking. Construction of the pools will avoid cultural and historic resources and damage to any rare species, ecosystem processes, and sensitive ecological features like peat soils and fens. Hand tools and natural materials is preferred overusing heavy equipment where possible. A cultural resource survey will be performed prior to completion of design and will inform the location of the pools. The project has been divided into following anticipated tasks, which will be authorized by Work Order (See Section L). Tasks be assigned an individual Work Order or be grouped together. • Task 1: Project Management & Coordination The Service Provider/Professional will perform the following tasks: 1.1 A site visit to Brannigan Springs and Spottlewood Creek with FCNAD staff will serve as the project kickoff meeting. 1.2 Coordination meetings twice a month will be held with core team members and Fort Collins staff to ensure effective communication and efficient coordination. 1.3 A meeting with FCNAD GIS Analyst to establish mapping standards. 1.4 Up to three coordination meetings with Colorado Parks and Wildlife. 1.5 Support on approximately four presentations total to FCNAD leadership and the newly formed Native Nations Community Advisory Panel. 1.6 Monthly invoices. 1.7 Project schedule and milestone tracking. Deliverables: Power point slides from the above-mentioned presentations. Monthly invoices. Project schedule in Microsoft Project or similar software to be shared with City PM. • Task 2: Hydrologic and Hydraulic Modeling & Baseline Conditions 2.1 Creation of an existing conditions 2-D flow model for the floodplain and channel. Model should be of appropriate resolution to investigate the creation of different pool habitats and wetland alternatives. Survey data collection will be necessary. Flow rates, or other available data can be used to support the 2D existing conditions model. Deliverables: 2-D flow model. PDF map and report of delineated wetlands, along with shapefiles provided to FCNAD GIS Analyst. RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 8 of 21 • Task 3: Design 3.0 Creation of conceptual design (20%) with accompanying short report on supporting details. and hydrology findings. Design drawings will be provided in PDF format and shared in Bluebeam or similar with Project Manager. 3.1 Consultation with FCNAD Cultural Resources staff to review results of cultural surveys. 3.3 Consultation with Native Nations Community Advisory Panel (led by FCNAD, supported by Consultant). 3.2 80% design drawings with specifications. 3.3 A final design package with accompanying drawings and technical specifications that are in PDF format and AutoCAD files. 3.4 An Excel spreadsheet of construction cost estimates. 3.5 One full-size hard copy of drawings with Consultant PE stamp and signature, and any signatures required by the Owner. 3.6 Estimated schedule for construction. Deliverables: 20% conceptual design drawings with short report. Final design drawings and specs. Estimate of construction cost estimates. Paper copy of stamped design drawings. Construction schedule. • Task 4: Permitting This site is not located within a mapped floodplain area and is outside the City of Fort Collins. Very high-quality wetlands cover the project area. We anticipate doing this work under a U.S. Army Corps of Engineering Nationwide 27 permit. 4.1 Identify Larimer County, state of Colorado, and U.S. Army Corps of Engineers permitting needs. 4.2 Co-lead permitting meetings with City PM and permitting bodies. 4.3 Apply for relevant permits with support from City PM. Deliverables: Relevant and approved permits with the understanding that there may be agency delays outside the control of the Consultant and PM. • Task 5: Construction Oversight & Close-Out 5.1 Daily oversight of construction. 5.2 Daily construction logs including RFIs, shop drawings, and any submittals. 5.2 Weekly construction meetings with look-ahead schedule. 5.3 Track all materials and quantities. 5.4 Photograph construction site progress daily. 5.5 Signed and stamped Record – As-built Drawings in PDF format. 5.6 Operations and Maintenance plan. 5.7 As-built PDF and AutoCAD files as well as any geospatial data created during construction. RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 9 of 21 Deliverables: Daily construction logs and photos deposited in City’s OneDrive account. Stamped as-built drawings. O&M plan. Required cultural resources documentation with state of Colorado and City cultural resources staff. C. Minimum Qualifications The ideal Service Provider/Professional will have experience using low-tech, low-impact approaches to stream restoration and wetland creation, and knowledge of working in sensitive riparian ecosystems. The ideal Service Provider/Professional shall compose a project team with the following skillsets: • Licensed professional civil engineer with expertise designing low-impact, small- scale wetland and riparian habitat features, conducting hydraulic and hydrologic analyses, and working in sensitive environments. • Geomorphologist with experience in fluvial process, sediment transport analysis, assessing stream conditions, producing basis of design reports. • Wetland/riparian ecologist with experience working in prairie ecosystems. • Staff member with experience in relevant federal, state, and county permitting. This could be covered by any one of the team members listed above if they have relevant experience. Service Providers/Professionals may use subconsultants in developing an optimal team for this project. D. Anticipated Project Schedule The project is scheduled to begin in September 2023 and all deliverables will be completed by Jan 15, 2025. This schedule is subject to change. Milestone Date E. Budget FCNAD has secured $50,000 to fund Consultant work on the design phase of the project. FCNAD will cover the cost of cultural surveys and baseline Threatened and Endangered species surveys outside the scope of the Consultant’s budget. Construction funding is not secured yet for this project, and FCNAD staff will work to secure funding for that phase of the project through internal and external sources. F. Subject Matter Citations 1. Werner, E. E., and K. S. Glennemeier. 1999. Influence of forest canopy cover on the breeding pond distributions of several amphibian species. Copeia 1999:1–12. RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 10 of 21 2. Gilligan, L. 2022. Wetland Survey of Brannigan Springs at Soapstone Prairie Natural Area. 2021 and 2022 data. Colorado Natural Heritage Program at Colorado State University. 3. England, J & Wilkes, M 2018. 'Does river restoration work? Taxonomic and functional trajectories at two restoration schemes' Science of The Total Environment, vol 618, pp. 961-970. 4. Ciotti, D. C., et al. (2021). "Design Criteria for Process-Based Restoration of Fluvial Systems." Bioscience 71(8): 831-845. G. RFP Schedule The following represents the City’s target schedule for the RFP. The City reserves the right to amend the target schedule at any time. • RFP issuance: June 30, 2023 • Pre-Proposal Meeting: 10:00 AM MT on July 19, 2023 • Question deadline: 3:00 PM MT on July 21, 2023 • Final Addendum Issued: July 26, 2023 • Proposal due date: 3:00 PM MT on August 2, 2023 • Interviews (tentative): End of August 2023 • Award of Contract (tentative): End of August 2023 H. Interviews In addition to submitting a written proposal, the top-rated Service Providers/Professionals may be interviewed by the RFP assessment team and asked to participate in an oral presentation to provide an overview of the company, approach to the project and to address questions. The evaluation criteria for the oral interviews will be the same as the criteria for the written evaluations and is included in Section IV. Instead of traditional in-person interviews for the optional interview session, the City may opt to use alternate methods including, but not limited to remote interviews through a platform such as Microsoft Teams or Zoom. I. Subcontractors/Subconsultants Service Provider/Professional will be responsible for identifying any subcontractors and/or subconsultants in their proposal. Please note that the City will contract solely with the awarded Service Provider/Professional; therefore, subcontractors and/or subconsultants will be the responsibility of the Service Provider/Professional. J. Fees, Licenses, Permits The successful Service Provider/Professional shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All vehicles and equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 11 of 21 K. Laws and Regulations The Service Provider/Professional agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances to include American Disabilities Act (ADA). L. Work Orders The awarded Service Provider/Professional(s) will be required to sign the City’s Work Order Type Agreement, a sample of which is attached as Section VI for reference purposes. In the event that the City has agreements with multiple Service Providers/Professionals for the Work, the City reserves the right to request proposals for individual Work Order assignments from the awarded Service Providers/Professionals or assign Work Orders directly to a Service Provider/Professional at its sole discretion. Selection for individual Work Orders may be based on, but not limited to, availability, approach, prior experience, firm capability, and cost. Individual Work assignments will be requested and agreed to utilizing the City’s Work Order (included in the Agreement). Each Work Order must include a start and completion date, total cost and a Scope of Work. Subsequent supporting documentation pages may include a project schedule, deliverables, hours, cost detail supporting total cost, and personnel details. Fees outlined in the Work Order will conform with those stated in the Agreement. No Work Order over $7,500 will be considered valid until signed, at a minimum, by the Service Provider/Professional, project manager and Purchasing Department representative. Depending on the cost and nature of the Work, additional signature authorization may be required. Any changes to the dates, cost or scope of any Work Order must be agreed upon in writing utilizing the City’s Change Order (included in the Agreement) and will not be considered valid until signed, at a minimum, by the Service Provider/Professional, project manager and Purchasing Department representative. M. Invoicing and Payment Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project Manager. The cost of the work completed shall be paid to the Service Provider/Professional each month following the submittal of a correct invoice by the Service Provider/Professional indicating the project name, Purchase Order number, task description, hours worked, personnel/work type category, hourly rate for each employee/work type category, date of the work performed specific to the task, percentage of that work that has been completed by task, 3rd party supporting documentation with the same detail and a brief progress report. Payments will be made using the prices stated in the Work Order and Agreement. In the event a service is requested which is not stated in the Work Order and/or Agreement, the Service Provider/Professional and the City will negotiate an appropriate unit price for the service prior to the Service Provider/Professional initiating such work. The City pays invoices on Net 30 terms. III. PROPOSAL SUBMITTAL Please limit the total length of your proposal to a maximum of fifty (50) 8 ½ x 11” pages (excluding cover pages, table of contents, dividers and Acknowlegement form). Font shall be a minimum of 10 Arial and margins are limited to no less than .5” for sides and top/bottom. RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 12 of 21 Extended page sizes, such as 11” x 17”, count as a single page and may be used for detailed pricing. Links to other files or websites shall not be permitted. Proposals that do not conform to these requirements may be rejected. Service Providers/Professionals are required to provide detailed written responses to the following items in the order outlined below. The responses shall be considered technical offers of what Service Providers/Professionals propose to provide and shall be incorporated in the contract award as deemed appropriate by the City. A proposal that does not include all the information required may be deemed non-responsive and subject to rejection. Responses must include all the items in the order listed below. It is suggested that the Service Providers/Professionals include each of the City’s questions with their response. The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. A. Cover Letter / Executive Summary The Executive Summary should highlight the content of the proposal and features of the program offered, including a general description of the program and any unique aspects or benefits provided by your firm. Indicate your availability to participate in the interviews/demonstrations on the proposed dates as stated in the Schedule section. B. Service Provider/Professional Information 1. Describe the Service Provider/Professional’s business and background 2. Number of years in the business 3. Details about ownership 4. An overview of services offered and qualifications 5. Size of the firm 6. Location(s) of offices. If multiple, please identify which will be the primary for our account. 7. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s). C. Scope of Proposal 1. Provide a detailed narrative of the services proposed if awarded the contract per the scope above. The narrative should include any options that may be beneficial for the City to consider. 2. Describe how the project would be managed and who would have primary responsibility for its timely and professional completion. 3. Briefly describe the approach to execute the scope of work to include the methods and assumptions used, and any exceptions and/or risks. 4. Describe the methods and timeline of communication your firm will use with the City’s Project Manager and other parties. 5. Include a description of the software and other analysis tools to be used. RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 13 of 21 6. Identify what portion of work, if any, may be subcontracted or outsourced to subconsultants. Include all applicable information herein requested for each Service Provider/Professional. 7. Can the work be completed in the necessary timeframe, with target start and completion dates met? 8. Are other qualified personnel available to assist in meeting the project schedule if required? 9. Is the project team available to attend meetings as required by the Scope of Work? 10. Provide an outline of the schedule for completing the defined tasks based on the Scope of Work. D. Firm Capability and Assigned Personnel Provide relevant information regarding previous experience related to this or similar projects, to include the following: 1. Provide an Organization Chart/Proposed Project Team: An organization chart containing the names of all key personnel and subconsultants with titles and their specific task assignment for this Agreement shall be provided in this section. 2. Provide resumes for each professional and technical person to be assigned to the project, including partners, subconsultants, and subcontractors. Please limit resumes to one page. 3. A list of qualifications for your firm and qualifications and experience of the specific staff members proposed to perform the services described above. 4. References. Provide a minimum of three similar projects with public agencies in the last 5 years that have involved the staff and subcontractors/subconsultants proposed to work on this project. Include the owner’s name, title of project, beginning price, ending price, contact name, email and phone number, subconsultants on the team and a brief description of the work and any change orders. The Service Provider/Professional authorizes the City to verify any and all information contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information provided. 5. Provide any information that distinguishes Service Provider/Professional from its competition and any additional information applicable to this RFP that might be valuable in assessing Service Provider/Professional’s proposal. E. Sustainability/TBL Methodology In concise terms (no more than two pages), please describe your organization’s commitment to sustainability and supporting values. Each element of the TBL sustainability criteria will receive equal consideration in determining the final Sustainability/TBL score. 1. Address how your firm strives to incorporate all three aspects (social, environmental, and economic) of Triple Bottom Line (TBL) sustainable practices into the workplace. Provide examples along with any metrics used to measure success within your firm. RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 14 of 21 2. Also provide examples of how your firm has incorporated all three aspects of TBL sustainable practices in previous similar projects on which your firm has been the prime Service Provider/Professional. Some examples are provided below: a. Environmental – Experience delivering projects / programs focused on environmental health priorities in the areas of climate resiliency, water quality and watershed protection, regulatory performance, management systems, air quality, renewable energy, sustainable building and design, construction materials management, and solid waste reduction. b. Economic – Experience working and delivering projects with an emphasis on strategic financial planning, job creation, business development, asset management, various project delivery methods, value engineering, regional partnerships, transparency, stakeholder engagement, strategic investments, aging infrastructure, repurposing of existing facilities, and competing financial priorities. c. Social - Experience working and delivering projects, programs, and/or initiatives that support Equity, Diversity, and Inclusion throughout your firm’s workplace, including leadership, and supply chain. Examples of this may be demonstration of working within cultural and language gaps, development of diversity programs, diverse project teams, equitable opportunity vendor supply chain, and how your firm has applied an equity lens to processes such as recruitment, hiring, purchasing, career pathways, salaries, and staff engagement. F. Cost and Work Hours In your response to this proposal, please provide the following: 1. Estimated Hours by Task: Provide estimated hours for each proposed task by job title and employee name, including the time required for meetings, conference calls, etc. 2. Cost by Task: Provide the cost of each task identified in the Scope of Services section. Provide a total not to exceed cost for the Scope of Proposal. Price all additional services/deliverables separately. 3. Schedule of Rates: Provide a schedule of billing rates by category of employee and job title to be used during the term of the Agreement. This fee schedule will be firm for at least one (1) year from the date of the Agreement. The fee schedule will be used as a basis for determining fees should additional services be necessary. A fee schedule for subconsultants/subcontractors, if used, shall be included. 4. All direct costs (i.e., travel, printing, postage, etc.) specifically attributed to the project and not included in the billing rates must be identified. Reasonable expenses may be reimbursable as per the current rates found at www.gsa.gov. Service Provider/Consultant will be required to provide original receipts to the City for all travel expenses. G. Sample Agreement Included with this request for proposals is a sample Agreement that the City intends to use for obtaining the services of the Service Provider/Professional. The Service Provider/Professional is required to review this Agreement and indicate any objections to RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 15 of 21 the terms of the contract. If revisions to the contractual terms are requested, provide suggested revisions. H. Acknowledgement The Acknowledgement form is attached as Section V. Complete the attached form indicating the Service Provider/Professional hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that the Service Provider/Professional has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP. IV. REVIEW AND ASSESSMENT CRITERIA A. Proposal and Interview Criteria Service Providers/Professionals will be evaluated on the following criteria. This set of criteria will be the basis for review and assessment of the written proposals and optional interview session. At the discretion of the City, interviews of the top-rated Service Providers/Professionals may be conducted. The rating scale shall be from 1 to 10, a rating of 1 doesn’t meet minimum requirements, a rating of 5 means the category fulfills the minimum requirements, and 10 exceeds minimum requirements in that category. WEIGHTING FACTOR CATEGORY STANDARD QUESTIONS 2.0 Scope of Proposal Does the proposal address all elements of the RFP? Does the proposal show an understanding of the project objectives, methodology to be used and results/outcomes required by the project? Are there any exceptions to the specifications, Scope of Work, or agreement? Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 3.0 Firm Capability & Assigned Personnel Does the firm have the resources, financial strength, capacity and support capabilities required to successfully complete the project on- time and in-budget? Has the firm successfully completed previous projects of this type and scope? Do the persons who will be working on the project have the necessary skills and qualifications? Are sufficient people of the requisite skills and qualifications assigned to the project? RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 16 of 21 1.0 Sustainability/TBL Methodology Does the firm demonstrate a commitment to Sustainability and incorporate Triple Bottom Line methodology in both their Scope of Work for the project, and their day-to-day business operating processes and procedures? Does the firm demonstrate a commitment to all three aspects (social, environmental, and economic) of the Triple Bottom Line (TBL) methodology of sustainability for this project and in their company value system as evidenced by their day-to-day business operating processes, practices and procedures? 2.0 Cost & Work Hours Does the proposal included detailed cost break- down for each cost element as applicable and are the line-item costs competitive? Do the proposed cost and work hours compare favorably with the Project Manager's estimate? Are the work hours presented reasonable for the effort required by each project task or phase? RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 17 of 21 V. ACKNOWLEDGEMENT Service Provider/Professional hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie and sample Agreement except as otherwise noted. Additionally, Service Provider/Professional hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Service Provider/Professional’s knowledge and belief. b. Service Provider/Professional commits that it is able to meet the terms provided in this proposal. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Service Provider/Professional further agrees that the method of award is acceptable. e. Service Provider/Professional also agrees to complete the proposed Agreement with the City of Fort Collins within 10 days of notice of award. If contract is not completed and signed within 10 days, City reserves the right to cancel and award to the next highest rated firm. f. Service Provider/Professional acknowledges receipt of addenda. g. Service Provider/Professional acknowledges no conflict of interest. h. Service Provider/Professional acknowledges that the City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Professionals may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Professionals may redact text and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial information and financial data information may not be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Professionals hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions and pricing of any contract resulting from this request for proposal will be public information. Legal Firm Name: Physical Address: Remit to Address: Phone: RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 18 of 21 Name of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: NOTE: ACKNOWLEDGMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL. RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 19 of 21 VI. ATTACHMENTS RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 20 of 21 RFP 9837 Northern Leopard Frog Stream Habitat Restoration Project at Soapstone Prairie Page 21 of 21 VII. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN )