HomeMy WebLinkAboutBID - 10081 500kVA Pad Mount Transformers
ITB 10081
500kVA Pad Mounted Transformers
Page 1 of 10
INVITATION TO BID
ITB 10081 500kVA PAD MOUNT TRANSFORMERS
BIDS DUE: 3:00 PM MT (our clock), November 13th, 2024
The City of Fort Collins is requesting bids from qualified Vendors for 500kVA Pad Mounted
Transformers in accordance with Specification #368-300-051, attached hereto as Exhibit A, and
incorporated by this reference.
As part of the City’s commitment to Sustainable Purchasing, electronic bid submission is
required. Bids shall be submitted online through the Rocky Mountain E-Purchasing
System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Please note:
submitting bids through RMEPS may need additional time for completion. Bids not submitted by
the designated Opening Date and Time will not be accepted by the system.
Any additional questions should be submitted, in writing via email, to Moutaz Badawi,
Buyer II at abadawi@fcgov.com, no later than 3:00 PM MT (our clock) on November 6th,
2024. Please format your e-mail to include: ITB 10081 500kVA Pad Mount Transformers in the
subject line. Questions received after this deadline may not be answered. Responses to all
questions submitted before the deadline will be addressed in an addendum and posted on the
Rocky Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by BidNet
A copy of the Bid may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-
4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded
full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, or national origin in consideration for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age
40 years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
The City also strictly prohibits unlawful harassment in the workplace, including sexual
harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages
in protected activity. Protected activity includes an employee complaining that he or she has been
discriminated against in violation of the above policy or participating in an employment
discrimination proceeding.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
fcgov.com/purchasing
ITB 10081
500kVA Pad Mounted Transformers
Page 2 of 10
The City requires its Vendor to comply with the City’s policy for equal employment opportunity
and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to
all third-party Vendor and their subcontractors/subconsultants at every tier.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject
to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit
one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version
of the proposal, Vendors may redact text and/or data that it deems confidential or proprietary
pursuant to CORA. All pricing will be considered public records subject to disclosure under
CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the
proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of
confidentiality under CORA without regard to how the applicant’s proposal or certain pages of
the proposal are marked confidential, proprietary, or similar. Such statement does not
necessarily exempt such documentation from public disclosure if required by CORA, by order of
a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade
secrets, confidential commercial information and financial data information may not be disclosed
by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By
responding to this RFP, Vendors hereby waives any and all claims for damages against the City
for the City’s good faith compliance with CORA. All provisions and pricing of any contract
resulting from this request for proposal will be public information.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the Vendor. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be
clearly identified by the bid number and bid name contained in the bid proposal.
No bid will be accepted from, or any purchase order awarded, to any person, firm or corporation
in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Vendors must be properly licensed and secure necessary permits wherever applicable.
The City may elect where applicable to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City of Fort Collins reserves the right to
split the Bid award to multiple vendors as deemed by the City to be most advantageous. The City
reserves the right to accept or reject any and all bids, and to waive any irregularities or
informalities.
ITB 10081
500kVA Pad Mounted Transformers
Page 3 of 10
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in the unit prices submitted.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
Vendor Registration: The City requires new Vendor receiving awards from the City to submit
IRS form W-9 and requires all Vendor to accept Direct Deposit (Electronic) payment. If needed,
the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s
Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please
do not submit these documents with your proposal, however, if you take exception to
participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as
an exception. The City may waive the requirement to participate in Direct Deposit (Electronic)
payments at its sole discretion.
Bid results are posted online at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Gerry Paul
Purchasing Director
ITB 10081
500kVA Pad Mounted Transformers
Page 4 of 10
CITY OF FORT COLLINS
GENERAL INFORMATION
The City of Fort Collins is requesting bids from qualified Vendors for 500kVA Pad Mounted
Transformers in accordance with Specification #368-300-051, attached hereto as Exhibit A, and
incorporated by this reference.
Schedule
The following represents the City’s target schedule for the bid. The City reserves the right to
amend the target schedule at any time.
• Bid issuance: October 22nd, 2024
• Question deadline: 3:00 PM MT on November 6th, 2024
• Bid Due Date: 3:00 PM MT (our clock) November 13th, 2024
Method of Award
The City reserves the right to split the bid award in whatever percentages are most advantageous
to the City.
For purposes of warranty and service ONLY approved manufacturers, as listed in the specification
Document, or distributors authorized by an approved manufacturer to serve the Fort Collins area
may bid. No alternates will be accepted at this time, however manufacturers not on the approved
list may submit information on their product, via email to abadawi@fcgov.com. Information
provided by non-approved manufacturers will be taken into consideration for City approval and
may be eligible for future bid opportunities. Non-approved manufacturers will not be considered
for ITB 10081.
Awards from this bid will be based primarily on the evaluated bid price. Delivery lead times, price
escalation/de-escalation, and exceptions to the specifications will also be considered.
Future orders may be authorized, at the option of the City, from this bid for a period of three (3)
years after bid closing date. For future orders, the awarded Bidder will be contacted and asked to
complete the Bid Form with updated pricing, delivery lead times, escalation/de-escalation and
exceptions to the specifications. At their sole discretion, the City may choose to award a Purchase
Order based off the updated information or may issue a new Bid.
Notice of Award
The awarded Vendor will receive a Notice of Award authorizing orders under this bid. Vendor
should not begin production on any orders prior to receipt of the Purchase Order.
Price Escalation/De-escalation
Vendors are to provide both firm pricing and pricing that fluctuates with escalation/de-escalation.
Include detail regarding the pricing method that is most beneficial to the City.
Invoices & Payments
Invoices should be emailed monthly or after a shipment to invoices@fcgov.com with a copy to the
Project Manager. The cost of the item(s) delivered shall be paid to the Vendor each month
following the submittal of a correct invoice. Vendor should include Purchase Order Number and
ITB 10081
500kVA Pad Mounted Transformers
Page 5 of 10
a detailed description of item(s) on each invoice submitted. The City pays invoices on Net 30
terms.
Laws and Regulations
The Vendor agrees to comply fully with all applicable local, State of Colorado, and Federal laws
and regulations and municipal ordinances to include American Disabilities Act (ADA).
Fees, Licenses, Permits
The successful vendor shall be responsible for obtaining any necessary licenses, fees or permits
without additional expense to the City. All vehicles and equipment shall be properly licensed and
insured, carry the appropriate permits and be placarded as required by law.
Warranty
Vendor warrants all equipment, materials, labor and other work, provided under this Agreement,
except City-furnished materials, equipment and labor, against defects and nonconformances in
design, materials and workmanship/workwomanship for a period beginning with delivery and
ending twelve (12) months from and after final acceptance under the Agreement, regardless
whether the same were furnished or performed by Vendor or by any of its subcontractors of any
tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected
item or part thereof shall be redesigned, repaired or replaced by Vendor in a manner and at a
time acceptable to City.
Delivery
Delivery of all items shall be to:
City of Fort Collins Warehouse
700 Wood Street
Fort Collins, CO 80521
Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing
submitted on the Bid Schedule, and not entered as separate pricing. Any surcharges or additional
costs shall be noted & included in proposed pricing.
Quantity
Quantities are the amount the City Intends to purchase. The City does not guarantee purchase of
any material as a result of this bid but may also increase or decrease the awarded quantity.
ITB 10081
500kVA Pad Mounted Transformers
Page 6 of 10
CITY OF FORT COLLINS
BID SUBMITTAL INSTRUCTIONS
The following items must be provided in the bid submittal package:
• Bid Submittal Form (This form is separate in BidNet and must be filled out
completely.)
• FCU Bid Spreadsheet (This Excel spreadsheet is separate in BidNet and
MUST be returned in Excel format.) Failure to submit in the format requested
may cause the submittal to be deemed incomplete and may be subject to
rejection.
• Vendor Acknowledgement. (This form is separate in BidNet and must be filled
out completely.)
• Other documents may be submitted in Word or PDF format.
Failure to submit any of the above may result in your bid being considered non-responsive.
ITB 10081
500kVA Pad Mounted Transformers
Page 7 of 10
ITB 10081 500kVA PAD MOUNTED TRANSFORMERS
BID SUBMITTAL FORM
VENDOR NAME: ___________________________________________________
QUANTITY: DESCRIPTION:
4 ea. COFC PART # T3000051
TRANSFORMER, 500kVA PAD-MOUNTED COMPARTMENTAL TYPE,
THREE PHASE DISTRIBUTION WITH SEPARABLE INSULATED LOAD
BREAK HIGH VOLTAGE CONNECTORS.
HIGH VOLTAGE RATING: 13200 GRDY/7620.
LOW VOLTAGE RATING: 480Y/277.
SERIAL NUMBER 051 TO BE IN ACCORDANCE WITH SPECIFICATION
#368-300-051, REVISION
APPROVED MANUFACTURERS
Cooper Power Systems
Hitachi Energy (ABB)
Howard Industries
WEG
Central Moloney
ERMCO
CONDITIONALLY APPROVED MANUFACTURERS
Maddox Transformer
ELSCO Transformers
VanTran Transformers
Any surcharges or additional costs shall be noted & included in bid submittal.
1. PRICING
Bidders are required to include both a firm price and a price with escalation/de-escalation.
The City will determine which pricing method to use.
Price per each (firm) $
Price per each (w/escalation/de-escalation) $
Pricing expiration date: _____________________________________
ITB 10081
500kVA Pad Mounted Transformers
Page 8 of 10
2. LEAD TIME
Provide expected lead time for shipping of transformers:
3. PRICE ESCALATION/DE-ESCALATION
a. Bidders are to identify the pricing method that that they feel most benefits the City.
b. Provide support for your recommendation of which pricing method Vendor feels most
benefits the City. What index is used? When and how often does your price for materials
change? Include information about when your firm purchases raw materials for the
cable.
4. ADDITIONAL INFORMATION
5. EXCEPTIONS
ITB 10081
500kVA Pad Mounted Transformers
Page 9 of 10
ACKNOWLEDGEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Bid and acknowledges that it
has read and agrees to be fully bound by all of the terms, conditions and other provisions set
forth in ITB 10081 500kVA Pad Mounted Transformer except as otherwise noted. Additionally,
Vendor hereby makes the following representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Vendor’s knowledge and belief.
b. Vendor commits that it is able to meet the terms provided in this Invitation to Bid.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor acknowledges receipt of addenda.
f. Vendor acknowledges no conflict of interest.
g. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open
Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted
hereunder are subject to public disclosure by the City pursuant to CORA and City
ordinances. Vendors may submit one (1) additional complete proposal clearly marked
“FOR PUBLIC VIEWING.” In this version of the proposal, Vendors may redact text
and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will
be considered public records subject to disclosure under CORA and as such pricing
cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal. Failure
to provide a public viewing copy will be considered a waiver of any claim of
confidentiality under CORA without regard to how the applicant’s proposal or certain
pages of the proposal are marked confidential, proprietary, or similar. Such statement
does not necessarily exempt such documentation from public disclosure if required by
CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally,
under CORA, trade secrets, confidential commercial information and financial data
information may not be disclosed by the City. Proposals may not be marked
“Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Vendors
hereby waives any and all claims for damages against the City for the City’s good faith
compliance with CORA. All provisions and pricing of any contract resulting from
this request for proposal will be public information.
ITB 10081
500kVA Pad Mounted Transformers
Page 10 of 10
Legal Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone: