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HomeMy WebLinkAboutBID - 10074 Cable Underground 15KV 750KCMIITB 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL Page 1 of 10 INVITATION TO BID 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMI ITB DUE: 3:00 PM MT (Mountain Time) October 15th, 2024 The City of Fort Collins is requesting bids from qualified Vendors for 15kv Jacketed 750kcmil Cable. As part of the City’s commitment to Sustainable Purchasing, electronic bid submission is preferred. Bids shall be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Please note: submitting bids through RMEPS may need additional time for completion. Bids not submitted by the designated Opening Date and Time will not be accepted by the system. Any additional questions should be submitted, preferably in writing via email, to Moutaz Badawi. Buyer II, at abadawi@fcgov.com no later than 3:00 PM MT (our clock) on October 9th, 2024. Please format your e-mail to include Bid 10074 Cable, Underground, 15kv Jacketed 750kcmi in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by BidNet A copy of the Bid may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its Vendor to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Vendor and their subcontractors/subconsultants at every tier. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 fcgov.com/purchasing ITB 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL Page 2 of 10 Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Vendors may redact text and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial information and financial data information may not be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this Bid, Vendors hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions and pricing of any contract resulting from this request for proposal will be public information. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the Vendor. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No bid will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Vendors must be properly licensed and secure necessary permits wherever applicable. The City may elect where applicable to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City of Fort Collins reserves the right to split the Bid award to multiple vendors as deemed by the City to be most advantageous. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales Prohibited/ Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, ITB 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL Page 3 of 10 gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight Terms: All freight charges must be included in prices submitted on proposal. Collusive or Sham Bids: Any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. Vendor Registration: The City requires a new Vendor receiving awards from the City to submit IRS form W-9 and requires all Vendors to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit these documents with your proposal, however, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole discretion. Bid results are posted online at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Gerry Paul Purchasing Director ITB 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL Page 4 of 10 CITY OF FORT COLLINS GENERAL INFORMATION The City of Fort Collins is requesting bids for Cable, Underground, 15kv Jacketed 750kcmi. Schedule The following represents the City’s target schedule for the bid. The City reserves the right to amend the target schedule at any time. • Bid issuance: October 2nd, 2024 • Question deadline: 3:00 PM MT on October 9th, 2024 • Bid Opening Date: 3:00 MT (our clock) October 15th, 2024 Freight terms All freight charges must be included in prices submitted on bid and shipped 700 Wood Street, Fort Collins, CO 80522. Agreement The awarded Vendor will receive a Purchase Order from the City authorizing a purchase under this Agreement. Vendor should not process an order prior to receipt of the Purchase Order. Invoices & Payments Invoices for equipment should be emailed to invoices@fcgov.com. The cost of the items shipped shall be paid to the Vendor on Net 30 terms following the submittal of a correct invoice by the Vendor indicating the Purchase Order number, item sold, unit and total costs. Fees, Licenses, Permits The successful Vendor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. Laws and Regulations The Vendor agrees to comply fully with all applicable State of Colorado and Federal laws and regulations and municipal ordinances. Warranty Vendor warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with delivery and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Vendor or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Vendor in a manner and at a time acceptable to City. ITB 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL Page 5 of 10 CITY OF FORT COLLINS BID SUBMITTAL INSTRUCTIONS The following items must be provided in the bid submittal package: 1) Completed Bid Submittal Form, consisting of two (2) pages, including: • Bid Schedule • Vendor Acknowledgement. You must completely fill out the contact information portion. Failure to submit any of the above may result in your bid being considered non-responsive. 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL BID SUBMITTAL FORM BID OPENING: 3:00 PM MST (our clock), October 15th, 2024 ITB 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL Page 6 of 10 Bid Submittal Form is issued separately on BidNet to allow Vendors to download and complete before submitting. VENDOR NAME: A. BID SCHEDULE Bidders are required to provide a copy of any/all specifications and drawings with bid submittal. The items being bid meet or exceed the specifications. _______ Yes ______No. If not, please list exceptions (specifying paragraph reference number) on a separate sheet of paper and submit with your bid documents. In the event of an error, unit cost prevails. COFC PART # 75031130 316,000 feet CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL, 61 STRD., STRANDFILLED ALUMINUM CONDUCTOR, 100% INSULATION THICKNESS, COPPER CONCENTRIC NEUTRALS, AND FLEXIBLE ENCAPSULATING JACKET WITH THREE INTEGRAL RED STRIPES EXTRUDED PER FORT COLLINS SPECIFICATION 367 - 102, REVISION , SERIAL 04 200 REELS @1,400 24 REELS @ 1,500 Any surcharges or additional costs shall be noted & included in bid submittal. 1. PRICING Bidders are required to include both a firm price and a price with escalation/de-escalation. The City will determine which pricing method to use. Price per each (firm) $ Price per each (w/escalation/de-escalation) $ Pricing expiration date: _____________________________________ 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL BID SUBMITTAL FORM BID OPENING: 3:00 PM MST (our clock), October 15th, 2024 ITB 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL Page 7 of 10 2. LEAD TIME Provide expected lead time for shipping of cables: 3. PRICE ESCALATION/DE-ESCALATION a. Bidders are to identify the pricing method that that they feel most benefits the City. b. Provide support for your recommendation of which pricing method Vendor feels most benefits the City. What index is used? When and how often does your price for materials change? Include information about when your firm purchases raw materials for the cable. 4. DESIRED SHIPPING SCHEDULE (Earlier delivery is also acceptable.) 50 - 1400' REELS BY 1/17/25 12 - 1500' REELS BY 1/17/25 50 - 1400' REELS BY 2/11/25 50 - 1400' REELS BY 3/14/25 12 - 1500' REELS BY 3/14/25 50 - 1400' REELS BY 5/16/25 Manufacturer’s Suggested Shipping Schedule (if it differs from desired schedule) Feet Date ___________ft. _____________ ___________ft. _____________ ___________ft. _____________ ___________ft. _____________ ___________ft. _____________ ___________ft. _____________ What quantity comprises a truckload? What is your normal lead time, currently? Will your firm manufacture all 316,000’ at once time or in increments? If increments, how much each time? 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL BID SUBMITTAL FORM BID OPENING: 3:00 PM MST (our clock), October 15th, 2024 ITB 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL Page 8 of 10 5. ADDITIONAL INFORMATION 6. EXCEPTIONS 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL BID SUBMITTAL FORM BID OPENING: 3:00 PM MST (our clock), October 15th, 2024 ITB 10074 CABLE, UNDERGROUND, 15KV JACKETED 750KCMIL Page 9 of 10 B. ACKNOWLEDGEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Bid and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in BID 10074 Cable, Underground, 15KV Jacketed 750KCMIL except as otherwise noted. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this Bid are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this Bid. c. This Bid is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor acknowledges receipt of addenda. f. Vendor acknowledges no conflict of interest. g. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under Colorado Open Records Act (CORA). Vendor hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. Legal Firm Name: Physical Address: Remit to Address: Phone: Name of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: NOTE: ALL BID SUBMITTAL FORM PAGES MUST BE COMPLETED, SIGNED WHERE REQUIRED & RETURNED WITH YOUR BID PROPOSAL PACKAGE.