HomeMy WebLinkAboutBID - 10041 Steam Sterilizer Replacement ProjectITB 10041 Steam Sterilizer Replacement Project Page 1 of 9
INVITATION TO BID
10041 STEAM STERILIZER REPLACEMENT PROJECT
ITB DUE: 3:00 PM MT (Mountain Time) August 14th, 2024
The City of Fort Collins is requesting quotes from qualified Vendors to replace a Steam Sterilizer
at its Water Quality Laboratory.
As part of the City’s commitment to Sustainable Purchasing, electronic bid submission is
preferred. Bids shall be submitted online through the Rocky Mountain E-Purchasing
System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Please note:
submitting bids through RMEPS may need additional time for completion. Bids not submitted by
the designated Opening Date and Time will not be accepted by the system.
Any additional questions should be submitted, preferably in writing via email, to Moutaz
Badawi. Buyer II, at abadawi@fcgov.com no later than 3:00 PM MT (our clock) on August
5th, 2024. Please format your e-mail to include: Bid 10041 Steam Sterilizer Replacement Project
in the subject line. Questions received after this deadline may not be answered. Responses to
all questions submitted before the deadline will be addressed in an addendum and posted on the
Rocky Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by BidNet
A copy of the Bid may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-
4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded
full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, or national origin in consideration for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age
40 years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
The City also strictly prohibits unlawful harassment in the workplace, including sexual
harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages
in protected activity. Protected activity includes an employee complaining that he or she has been
discriminated against in violation of the above policy or participating in an employment
discrimination proceeding.
The City requires its Vendor to comply with the City’s policy for equal employment opportunity
and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to
all third-party Vendor and their subcontractors/subconsultants at every tier.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
fcgov.com/purchasing
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Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject
to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit
one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version
of the proposal, Vendors may redact text and/or data that it deems confidential or proprietary
pursuant to CORA. All pricing will be considered public records subject to disclosure under
CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the
proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of
confidentiality under CORA without regard to how the applicant’s proposal or certain pages of
the proposal are marked confidential, proprietary, or similar. Such statement does not
necessarily exempt such documentation from public disclosure if required by CORA, by order of
a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade
secrets, confidential commercial information and financial data information may not be disclosed
by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By
responding to this Bid, Vendors hereby waives any and all claims for damages against the City
for the City’s good faith compliance with CORA. All provisions and pricing of any contract
resulting from this request for proposal will be public information.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the Vendor. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be
clearly identified by the bid number and bid name contained in the bid proposal.
No bid will be accepted from, or any purchase order awarded, to any person, firm or corporation
in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Vendors must be properly licensed and secure necessary permits wherever applicable.
The City may elect where applicable to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City of Fort Collins reserves the right to
split the Bid award to multiple vendors as deemed by the City to be most advantageous. The City
reserves the right to accept or reject any and all bids, and to waive any irregularities or
informalities.
Sales Prohibited/ Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
ITB 10041 Steam Sterilizer Replacement Project Page 3 of 9
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight Terms: All freight charges must be included in prices submitted on proposal.
Collusive or Sham Bids: Any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
Vendor Registration: The City requires a new Vendor receiving awards from the City to submit
IRS form W-9 and requires all Vendors to accept Direct Deposit (Electronic) payment. If needed,
the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s
Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please
do not submit these documents with your proposal, however, if you take exception to
participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as
an exception. The City may waive the requirement to participate in Direct Deposit (Electronic)
payments at its sole discretion.
Bid results are posted online at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Gerry Paul
Purchasing Director
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CITY OF FORT COLLINS
GENERAL INFORMATION
The City of Fort Collins is requesting bids for Steam Sterilizer Replacement Project.
Schedule
The following represents the City’s target schedule for the bid. The City reserves the right to
amend the target schedule at any time.
• Bid issuance: July 26, 2024
• Question deadline: 3:00 PM MT on August 5th, 2024
• Bid Opening Date: 3:00 MT (our clock) August 14th 2024
Freight terms
All freight charges must be included in prices submitted on bid and shipped to 4316 Laporte Ave,
Fort Collins, Colorado 80521.
Agreement
The awarded Vendor will receive a Purchase Order from the City authorizing an equipment
purchase under this Agreement. Vendor should not process an order prior to receipt of the
Purchase Order.
Invoices & Payments
Invoices for equipment should be emailed to invoices@fcgov.com. The cost of the items shipped
shall be paid to the Vendor on Net 30 terms following the submittal of a correct invoice by the
Vendor indicating the Purchase Order number, item sold, unit and total costs.
Fees, Licenses, Permits
The successful Vendor shall be responsible for obtaining any necessary licenses, fees or permits
without additional expense to the City. All equipment shall be properly licensed and insured, carry
the appropriate permits and be placarded as required by law.
Laws and Regulations
The Vendor agrees to comply fully with all applicable State of Colorado and Federal laws and
regulations and municipal ordinances.
Warranty
Vendor warrants all equipment, materials, labor and other work, provided under this Agreement,
except City-furnished materials, equipment and labor, against defects and nonconformances in
design, materials and workmanship/workwomanship for a period beginning with delivery and
ending twelve (12) months from and after final acceptance under the Agreement, regardless
whether the same were furnished or performed by Vendor or by any of its subcontractors of any
tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected
item or part thereof shall be redesigned, repaired or replaced by Vendor in a manner and at a
time acceptable to City.
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CITY OF FORT COLLINS
BID SUBMITTAL INSTRUCTIONS
The following items must be provided in the bid submittal package:
1) Completed Bid Submittal Form, consisting of two (2) pages, including:
• Bid Schedule
• Vendor Acknowledgement. You must completely fill out the contact
information portion.
Failure to submit any of the above may result in your bid being considered non-responsive.
10041 STEAM STERLIZIER REPLACEMENT PROJECT
BID SUBMITTAL FORM
BID OPENING: 3:00 PM MST (our clock), August 14th, 2024
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Bid Submittal Form is issued separately on BidNet to allow Vendors to download and
complete before submitting.
VENDOR NAME:
A. BID SCHEDULE
Bidders are required to provide a copy of any/all specifications and drawings with bid submittal.
The items being bid meet or exceed the specifications. _______ Yes ______No. If not, please
list exceptions (specifying paragraph reference number) on a separate sheet of paper and submit
with your bid documents.
The Vendor shall supply:
• Shipping of the new equipment and accessories
• De-installation and removal/disposal of the existing sterilizer
• Installation and qualification of the new sterilizer (with minimal downtime)
• Operator training on the new sterilizer (for 5 lab staff members)
• At least 1 year warranty on the new sterilizer
• At least 2 year warranty on the door seal
• At least 15 year warranty on the pressure vessel
• At least 2 years of service contract on the new sterilizer
The new sterilizer shall have the following features or conform to the following
specifications:
• Chamber size of (W,H,D) 20” x 20” x 38” (or similar)
• Include at least two shelves
• Single door
• Steam jacketed
• Electric steam generator, carbon steel
• Stainless steel chamber & jacket
• Prevacuum cycle
• RTD load probe
• Ink-paper impact printer, plus electronic export of run data
• Touch-screen controls to allow for programmable cycles & diagnostic tests
• Pressure relief / safety valving
• Cold water input 1” NPT, 40 deg F to 60 deg F
• Initial and ongoing service provided by locally based technicians
10041 STEAM STERLIZIER REPLACEMENT PROJECT
BID SUBMITTAL FORM
BID OPENING: 3:00 PM MST (our clock), August 14th, 2024
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Fill out table below with item cost:
EQUIPMENT & ACCESSORIES USD -
SHIPPING & HANDLING USD -
DEINSTALTIONAL & DISPOSAL USD -
TRADE-IN CREDIT (IF
APPLICABLE)
USD -
INSTALLATION SERVICES USD -
MAINTENANCE & SERVICE USD -
TOTAL USD -
10041 STEAM STERLIZIER REPLACEMENT PROJECT
BID SUBMITTAL FORM
BID OPENING: 3:00 PM MST (our clock), August 14th, 2024
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B. ACKNOWLEDGEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Bid and acknowledges that it
has read and agrees to be fully bound by all of the terms, conditions and other provisions set
forth in BID 10041 Steam Sterilizer Replacement Project except as otherwise noted.
Additionally, Vendor hereby makes the following representations to City:
a. All of the statements and representations made in this Bid are true to the best of
the Vendor’s knowledge and belief.
b. Vendor commits that it is able to meet the terms provided in this Bid.
c. This Bid is a firm and binding offer, for a period of 90 days from the date hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor acknowledges receipt of addenda.
f. Vendor acknowledges no conflict of interest.
g. Failure to provide a public viewing copy will be considered a waiver of any claim
of confidentiality under Colorado Open Records Act (CORA). Vendor hereby
waives any and all claims for damages against the City for the City’s good faith
compliance with CORA.
Legal Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: ALL BID SUBMITTAL FORM PAGES MUST BE COMPLETED, SIGNED
WHERE REQUIRED & RETURNED WITH YOUR BID PROPOSAL PACKAGE.
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