HomeMy WebLinkAboutBID - 9985 Fencing and Gate Installation Services On-CallBID 9985 Fencing and Gate Services On-Call Page 1 of 68
INVITATION TO BID
9985 FENCING AND GATE INSTALLATION SERVICES ON-CALL
BID OPENING: 3:00 PM MT (our clock), MAY 29, 2024
The City of Fort Collins is requesting bids from qualified Service Providers to perform various
fencing and gate installation services. Services include installation of chain-link fencing and
gates at various heights and dimensions, western rail fencing, plastic-coated chain-link fencing,
field fence, PVC fence and others. Needed services during the contract period will be requested
through a request for quote and issuance of Work Orders. There is no guaranteed amount of
services to be ordered and the City may elect to award to multiple Service Provider(s) at the
City’s sole discretion. The City reserves the right to supply any or all materials.
As part of the City’s commitment to Sustainable Purchasing, electronic bid submission is
preferred. Bids shall be submitted online through the Rocky Mountain E-Purchasing
System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Please note:
submitting bids through RMEPS may need additional time for completion. Bids not submitted by
the designated Opening Date and Time will not be accepted by the system.
The City encourages all disadvantaged business enterprises to submit bid in response to all
invitations to bid. No individual or business will be discriminated against on the grounds of race,
color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs
can compete fairly and to ensure nondiscrimination in the award and administration of all
contracts.
Public Bid Opening: Bid opening will be conducted shortly after 3:00 PM MT on May 23, 2024.
Bid openings will be conducted by videoconference. At said place and time, and promptly
thereafter, all Bids that have been duly received will be publicly opened and read aloud. To access
the Bid opening, please follow the link:
Microsoft Teams
Join the meeting now
Meeting ID: 240 108 063 762 Passcode: KFYyhz
Alternatively, the bid opening can be accessed via phone. This option will only allow you to hear
the audio presentation.
Call-in number: (1-970-628-0892)
Conference ID: 665247091#
Any questions should be submitted in writing via email, to Dennis Ralph at
dralph@fcgov.com with a copy to Project Manager, Matt Pflieger at mpflieger@fcgov.com,
no later than 3:00 PM MT (our clock) on May 14, 2024. Please format your e-mail to include:
Bid 9985 FENCING AND GATE INSTALLATION SERVICES ON-CALL in the subject line.
Questions received after this deadline may not be answered. Responses to all questions
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
fcgov.com/purchasing
BID 9985 Fencing and Gate Services On-Call Page 2 of 68
submitted before the deadline will be addressed in an addendum and posted on the Rocky
Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by BidNet:
A copy of the Bid may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
This BID has been posted utilizing the following Commodity Code(s):
28536 Gates, Electric (Including Card Readers, etc.)
33000 FENCING
93637 Gates, Electric (Card Reader, etc.) Maintenance and Repair
98815 Fence Installation, Maintenance and Repair
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-
4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded
full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, or national origin in consideration for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age
40 years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
The City also strictly prohibits unlawful harassment in the workplace, including sexual
harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages
in protected activity. Protected activity includes an employee complaining that he or she has been
discriminated against in violation of the above policy or participating in an employment
discrimination proceeding.
The City requires its Service Provider(s) to comply with the City’s policy for equal employment
opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement
applies to all third-party Service Provider(s) and their subcontractors/subconsultants at every tier.
Colorado Open Records Act: The City is a governmental entity subject to the Colorado Open
Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any bid submitted hereunder is subject
to public disclosure by the City pursuant to CORA and City ordinances. All submitted bids, Bid
Forms, and the awarded contract will be considered public records subject to disclosure
under CORA. By responding to this Bid, Service Provider hereby waives any and all claims for
damages against the City for the City’s good faith compliance with CORA.
Special Instructions:
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity. Bid prices must be held firm
for a period of ninety (90) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the Service Provider(s). Any proposed modification
must be accepted in writing by the City prior to award of the bid.
BID 9985 Fencing and Gate Services On-Call Page 3 of 68
Only bids properly received by the Purchasing Office will be accepted. All bids should be
clearly identified by the bid number and bid name contained in the bid proposal.
No bid will be accepted from, or any purchase order awarded, to any person, firm or corporation
in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Service Provider(s) must be properly licensed and secure necessary permits wherever applicable.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject
any and all bids, and to waive any irregularities or informalities.
Sales Prohibited/ Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight Terms: Unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted in bid.
Collusive or Sham Bids: Any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
Service Provider Registration: The City requires a new Service Provider receiving awards from
the City to submit IRS form W-9 and requires all Service Providers to accept Direct Deposit
(Electronic) payment. If needed, the W-9 form and the Service Provider Direct Deposit
Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing
under Service Provider Reference Documents. Please do not submit these documents with
your proposal, however, if you take exception to participating in Direct Deposit (Electronic)
payments please clearly note such in your proposal as an exception. The City may waive the
requirement to participate in Direct Deposit (Electronic) payments at its sole discretion.
Bid results are posted online at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Gerry Paul
Purchasing Director
BID 9985 Fencing and Gate Services On-Call Page 4 of 68
CITY OF FORT COLLINS
GENERAL INFORMATION
The City of Fort Collins is requesting bids for Service Providers to perform various fencing and
gate installation services. Services include installation of chain-link fencing and gates at various
heights and dimensions, western rail fencing, plastic-coated chain-link fencing, field fence, PVC
fence, solar powered gates, and others. Needed services during the contract period will be
requested through a request for quote and issuance of Work Orders. There is no guaranteed
amount of services to be ordered and the City may elect to award to multiple Service Provider(s)
at the City’s sole discretion. The City reserves the right to supply any or all materials.
As required by the City’s Purchasing Policy, which limits multi-year agreements to five (5)
years, the City is initiating this RFP. The intent of this RFP is to evaluate and assess the
current state cost and capabilities of Fencing and Gate Installation Service Providers.
While the current Service Provider(s) are eligible to participate in this RFP, the City will
consider all Bids that conform to the Bid requirements.
Scope of Work
1. This bid will be for various jobsites, as required by City Departments, and should not be
construed as one site.
2. For fencing over 6 feet, Service Provider shall obtain the necessary permits and
Contractor’s License from the City of Fort Collins. Any costs associated with licensing
and permitting will be considered incidental to the project.
3. Mobilization shall be considered a subsidiary obligation of the Service Provider and will
not be measured and paid for separately.
4. The Service Provider must provide all labor, materials and equipment, including traffic
control, as necessary, to accomplish the work in accordance with the specifications
stated in Attachment A.
5. The Service Provider must maintain a local telephone number and must be able to be
reached by telephone during prescribed business hours (8 hours per each 24-hour
working period - Monday through Friday). Service Provider will respond to all City non-
emergency telephone transmissions in a reasonable time (generally meaning within 24
hours or the next working day).
6. The Service Provider shall comply with the City’s Dust Prevention and Control Manual
(https://www. fcgov.com/airquality/pdf/dust-prevention-and-control-manual), as
applicable. Compliance is considered incidental to the project work efforts and not an
additional cost item.
7. As required, the Service Provider shall be responsible for submitting underground locate
requests to the Call Before You Dig Center for the State of Colorado at 811 or 1-800-
922-1987. Such notice shall be at least two (2) days in advance, not including the day of
notice. The locates are valid for 30 days and Service Provider must renew if applicable.
Bidder Qualifications
1. Qualified bidder must have a minimum of five years’ experience as a commercial
BID 9985 Fencing and Gate Services On-Call Page 5 of 68
fencing installer.
2. Qualified bidder will submit with the bid, 3 references specific to bid items found in Bid
Schedule. Bidder shall note specific areas of expertise in the references section (i.e.:
ballfield, chain-link fencing, gates and operators, etc.). Bidder to supply other
references upon request. References must be within the last 5 years and include
contact name, date when work was completed and type of work. Please complete the
Experience & Reference List found in the Bid Submittal Form.
3. Qualified bidder shall have sufficient manpower and equipment to perform the work
and ability to respond to the City’s request to perform work in a reasonable time period.
This includes the capability to bore necessary holes through frost.
4. The City may make such investigation as it deems necessary to determine the ability
of the bidder to perform the work and the bidder shall furnish to the City all such
information and data as is reasonably required for this purpose. The City reserves the
right to disqualify any bid if the evidence resulting from the City’s investigation shows,
in the opinion of the City, that the bidder is not properly qualified to perform the work
described herein.
Schedule
The following represents the City’s target schedule for the bid. The City reserves the right to
amend the target schedule at any time.
• Bid issuance: May 7, 2024
• Question deadline: 3:00 PM MT on May 14, 2024
• Bid Opening Date: 3:00 PM MT (our clock) on May 29, 2024
Method of Award
The City reserves the right to award a contract to more than one (1) bidder.
Award(s) from this bid will be based on lowest bid price, qualifications, experience, and
references.
Future orders may be authorized, at the option of the City, from this bid for a period up to five (5)
years. Satisfactory pricing and delivery are required for future orders based on this bid.
Agreement
The awarded Service Provider will receive a Purchase Order from the City authorizing work under
this Agreement. Service Provider should not begin any Work prior to receipt of the Purchase
Order.
The awarded Service Provider will be required to sign the City’s Services Agreement – Work
Order Type, a sample of which is attached as Attachment B for reference purposes. In the event
the City has agreements with multiple Service Providers for the Work, the City reserves the sole
discretion to choose which Service Provider to engage for the project.
Individual work assignments will be requested and agreed to utilizing the City’s Work Order
(included in the Attachment B sample agreement). Each Work Order must include a start and
completion date, itemized materials and labor, unit prices, total cost and a summary of work.
BID 9985 Fencing and Gate Services On-Call Page 6 of 68
Pricing stated in the Services Agreement and each Work Order will conform with those submitted
in the Bid submittal.
No Work Order will be considered valid until signed, at a minimum, by the Service
Provider(s), project manager and Purchasing Department representative. Depending on the
cost and nature of the work, additional signature authorization may be required. Any changes to
the dates, cost or scope of any Work Order must be agreed upon in writing utilizing the City’s
Change Order (included in the agreement) and will not be considered valid until signed, at a
minimum, by the Service Provider(s), project manager and Purchasing Department
representative.
Invoices & Payments
Invoices should be emailed monthly or after the completion of a Work Order to
invoices@fcgov.com with a copy to the Project Manager. The cost of the Work item(s) completed
shall be paid to the Service Provider(s) each month following the submittal of a correct invoice.
Service Provider(s) should include Purchase Order Number and a detailed description of item(s)
on each invoice submitted. The City pays invoices on Net 30 terms.
Fees, Licenses, Permits
The successful Service Provider(s) shall be responsible for obtaining any necessary licenses,
fees or permits without additional expense to the City. All equipment shall be properly licensed
and insured, carry the appropriate permits and be placarded as required by law.
Laws and Regulations
All work and/or materials must meet current standards in force by recognized technical and
professional societies, trade and materials supply associations, institutes and organizations,
bureaus and testing laboratories.
The Service Provider agrees to comply fully with all applicable local, State of Colorado and
Federal laws and regulations and municipal ordinances to include American Disabilities Act
(ADA). The Service Provider further agrees to comply fully with the Occupational Safety and
Health Act, all regulations issued there under, and all state laws and regulations enacted and
adopted pursuant thereto.
Insurance
Service Provider(s) is responsible for providing the City with insurance as required in the attached
Agreement.
Warranty
Service Provider(s) warrants all equipment, materials, labor and other work, provided under this
Agreement, except City-furnished materials, equipment and labor, against defects and
nonconformances in design, materials and workmanship/workwomanship for a period beginning
with delivery and ending twelve (12) months from and after final acceptance under the Agreement,
regardless whether the same were furnished or performed by Service Provider(s) or by any of its
subcontractors of any tier. Upon receipt of written notice from City of any such defect or
nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by
Service Provider(s) in a manner and at a time acceptable to the City.
BID 9985 Fencing and Gate Services On-Call Page 7 of 68
CITY OF FORT COLLINS
BID SUBMITTAL INSTRUCTIONS
The following items must be provided in the bid submittal package:
1) Completed Bid Submittal Form, consisting of nine (9) pages, including:
• Bid Schedule
• Experience & References List, providing documentation of at least three (3)
reference projects.
• List of Subcontractors to be used (if applicable)
• Acknowledgement.
• Additional documents may be submitted in Word or PDF.
2) An overview of your company, a list of essential equipment that will be used, and a
description of the means and methods for completing services.
Failure to submit any of the above may result in your bid being considered non-responsive.
BID 9985 Fencing and Gate Services On-Call
BID SUBMITTAL FORM
BID 9985 Fencing and Gate Services On-Call Page 8 of 68
SERVICE PROVIDER(S) NAME:
SUBMITTAL DATE:
BID 9985 Fencing and Gate Services On-Call
BID SUBMITTAL FORM
BID 9985 Fencing and Gate Services On-Call Page 9 of 68
A. BID SCHEDULE
Item # Description Unit Quantity Unit Cost Total Cost
Ballfield fencing – Pricing Includes Labor and Materials
1 20' tall backstop (per elevation drawing) linear foot 60
2 26' tall backstop (per elevation drawing) linear foot 80
3 10' 9 gauge galvanized chain-link fence linear foot 100
4 10' 6 gauge galvanized chain-link fence linear foot 80
5 8' 9 gauge galvanized chain-link fence linear foot 100
6 8' 6 gauge galvanized chain-link fence linear foot 100
7 6' 9 gauge galvanized chain-link fence linear foot 100
8 5' 9 gauge galvanized chain-link fence linear foot 100
9
4' w X 8' h gate (include hinge, latch post &
related fittings) each 4
10
4' w X 6' h gate (include hinge, latch post &
related fittings) each 4
11
4' w X 5' h gate (include hinge, latch post &
related fittings) each 4
12
12' w X 5' h service gate (include hinge,
latch post & related fittings) each 4
14
10' 6 gauge galvanized (fabric only
installed) linear foot 100
13
10' 9 gauge galvanized (fabric only
installed) linear foot 100
15 8' 9 gauge galvanized (fabric only installed) linear foot 100
16 8' 6 gauge galvanized (fabric only installed) linear foot 100
17 6' 9 gauge galvanized (fabric only installed) linear foot 100
18 5' 9 gauge galvanized (fabric only installed) linear foot 100
19
Hang elevated fabric (upper portions of
backstop) linear foot 80
20 Removal and disposal of old fence linear foot 1000
Tennis fencing (fabric only installed) – Pricing Includes Material and Labor
21
10' vinyl coated 2" 9 gauge core w/overall
finish of 6 gauge Class 2A linear foot 100
22
10' vinyl coated 1 3/4" 9 gauge core
w/overall finish of 6 gauge Class 2A linear foot 100
23 10' 9 gauge 1 3/4" galvanized linear foot 100
BID 9985 Fencing and Gate Services On-Call
BID SUBMITTAL FORM
BID 9985 Fencing and Gate Services On-Call Page 10 of 68
IN WORDS: _____________________________________________________________________
Other fencing – Pricing Includes Materials and Labor
24 Field fence linear foot 100
25 6' cedar fence linear foot 100
26 Single rail fence linear foot 100
27 Western 2-rail fence linear foot 100
28 Western 3-rail fence linear foot 100
29 PVC fence 3-rail linear foot 100
30 PVC fence 3-rail with fabric linear foot 100
31 Wire fence with t-posts linear foot 100
32 Wildlife Friendly Cattle Fence linear foot 100
33 Wildlife Friendly Bison Fence linear foot 100
34 Vinyl privacy slats square foot 500
Metal Stock Gates – Price Includes Materials and Labor
35
1 1/2" metal gate 10' (include hinge, latch
post & related fittings) each 2
36
1 1/2" metal gate 12' (include hinge, latch
post & related fittings) each 2
37
1 1/2" metal gate 16' (include hinge, latch
post & related fittings) each 2
38
2" metal gate 10' (include hinge, latch post &
related fittings) each 2
39
2" metal gate 12' (include hinge, latch post &
related fittings) each 2
40
2" metal gate 16' (include hinge, latch post &
related fittings) each 2
Gate operator and gate systems – Price Includes Materials and Labor
41
Operator - Chamberland Model SL595
"Slide" 1 HP motor each 1
42
Operator - Chamberland Model SL595
"Slide" 1.5 HP motor each 1
43 Cantilever gates linear foot 36
44
Operator - Apollo Model 1550ETL Single
Swing each 1
45
Operator - Apollo Model 1650ETL Dual
Swing each 1
46
Operator - LiftMaster Model CSL24UL
24VDC “Slide” each 1
Grand Total
BID 9985 Fencing and Gate Services On-Call
BID SUBMITTAL FORM
BID 9985 Fencing and Gate Services On-Call Page 11 of 68
For bid items not listed or when alteration to the specification are required, material mark-up and
hourly rates will be used in lieu of bid unit price. Material supplier receipts of sales tickets may be
requested at the time of invoicing.
A: Material Markup (enter your material markup percentage)
Cost plus percent _____________ for materials costing less than $500.
Cost plus percent _____________ for materials costing more than $500.
B: Direct Labor Rates (to be used for work not priced in bid schedule)
Journeyman: Regular $ _____________ Overtime $ _____________
Hourly rate for work performed outside of 8AM – 5PM business hours: $_____________
Apprentice: Regular $ _____________ Overtime $ _____________
Hourly rate for work performed outside of 8AM – 5PM business hours: $_____________
Since miscellaneous materials, and hourly labor rates will be a minor factor with this Agreement,
the material mark-up and labor rates will not be calculated in bid method of award, but the Service
Provider must honor these rates and hourly charges. Material mark-ups and hourly labor rates
are subject to negotiation prior to contract award.
BID 9985 Fencing and Gate Services On-Call
BID SUBMITTAL FORM
BID 9985 Fencing and Gate Services On-Call Page 12 of 68
B. EXPERIENCE & REFERENCES LIST
PROJECT #1
Project Name:
Project Type:
Location:
Contract Amount: $
Client:
Contact Name: Title:
Phone: Email:
Start Date: Completion Date:
Was the Project completed on time? Yes No
If no, please describe:
Was the Project completed within the original budget? Yes No
If no, please describe:
Additional information:
BID 9985 Fencing and Gate Services On-Call
BID SUBMITTAL FORM
BID 9985 Fencing and Gate Services On-Call Page 13 of 68
PROJECT #2
Project Name:
Project Type:
Location:
Contract Amount: $
Client:
Contact Name: Title:
Phone: Email:
Start Date: Completion Date:
Was the Project completed on time? Yes No
If no, please describe:
Was the Project completed within the original budget? Yes No
If no, please describe:
Additional information:
BID 9985 Fencing and Gate Services On-Call
BID SUBMITTAL FORM
BID 9985 Fencing and Gate Services On-Call Page 14 of 68
PROJECT #3
Project Name:
Project Type:
Location:
Contract Amount: $
Client:
Contact Name: Title:
Phone: Email:
Start Date: Completion Date:
Was the Project completed on time? Yes No
If no, please describe:
Was the Project completed within the original budget? Yes No
If no, please describe:
Additional information:
PLEASE NOTE: THE CITY RESERVES THE RIGHT TO REQUEST AND CONTACT ADDITIONAL
REFERENCES.
BID 9985 Fencing and Gate Services On-Call
BID SUBMITTAL FORM
BID 9985 Fencing and Gate Services On-Call Page 15 of 68
C. SCHEDULE OF SUBCONTRACTORS
Please list all subcontractors and their corresponding Work items in the space below. If not
applicable, please note “N/A”.
ITEM SUBCONTRACTOR
BID 9985 Fencing and Gate Services On-Call
BID SUBMITTAL FORM
BID 9985 Fencing and Gate Services On-Call Page 16 of 68
D. ACKNOWLEDGEMENT
Service Provider(s) hereby acknowledges receipt of the City of Fort Collins Bid and
acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and
other provisions set forth in 9985 FENCING AND GATE INSTALLATION SERVICES ON-
CALL except as otherwise noted. Additionally, Service Provider(s) hereby makes the
following representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Service Provider(s)’s knowledge and belief.
b. Service Provider(s) commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Service Provider(s) further agrees that the method of award is acceptable.
e. Service Provider(s) also agrees to complete the proposed Notice of Award (NOA) with the
City of Fort Collins within 10 days of notice of award. If NOA is not completed and signed
within 10 days, City reserves the right to cancel and award to the next highest rated firm.
f. Service Provider(s) acknowledges receipt of addenda.
g. Service Provider(s) acknowledges no conflict of interest.
h. Service Provider(s) acknowledges that the City is a governmental entity subject to the
Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any bid submitted
hereunder is subject to public disclosure by the City pursuant to CORA and City
ordinances. All submitted bids, Bid Forms, and the awarded contract will be
considered public records subject to disclosure under CORA. By responding to this
Bid, Service Provider(s) hereby waives any and all claims for damages against the City
for the City’s good faith compliance with CORA.
Legal Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: ALL BID SUBMITTAL FORM PAGES MUST BE COMPLETED, SIGNED
WHERE REQUIRED & RETURNED WITH YOUR BID PROPOSAL PACKAGE.
BID 9985 Fencing and Gate Services On-Call Page 17 of 68
ATTACHMENT A
FENCE AND GATE INSTALLATION SPECIFICATIONS
SPECIFICATIONS FOR BALLFIELD FENCE
20 FOOT BACKSTOP SPECIFICATIONS
a. Backstop will be 60 ft. in length.
b. Backstop will be 20ft. in height.
c. 7 posts per backstop on 10 ft. centers.
d. 4” O.D. schedule 40 galvanized posts in 24” diameter holes.
e. Posts will be set 60” deep in 3000 psi. concrete.
f. See detail ”B” for concrete grade detail.
g. 2 3/8” O.D. schedule 40 galvanized rails.
h. 6 rails per backstop. See detail “D” for placement dimensions.
i. All posts will be capped.
j. Pressed steel fittings.
k. Rails must be coped and welded.
l. All welds must be continuous and of equal strength of pipe.
m. All welds must be cleaned and coated with grey galvanized spray and a silver spray to
match rails.
n. Bottom 10 ft. of fabric will be 6 gauge Knuckle Knuckle (K.K.)
o. Top 10 ft. of fabric will be 9 gauge K.K.
p. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps twisted
twice every 12”.
q. Fabric will be hung on the inside of the field.
26 FOOT BACKSTOP SPECIFICATIONS
a. Backstops will be 80ft. in length per field.
b. Backstops will be 26ft. in height per field.
c. 9 posts per backstop on 10ft. centers.
d. 4” O.D. schedule 40 galvanized posts in 24” diameter holes.
e. Posts will be set 60” deep in 3000psi. concrete.
f. See detail ”B” for concrete grade detail.
g. 2 3/8” O.D. schedule 40 galvanized rails.
h. 7 rails per backstop. See detail “E” for placement dimensions.
i. All posts will be capped.
j. Pressed steel fittings.
BID 9985 Fencing and Gate Services On-Call Page 18 of 68
k. Rails must be coped and welded.
l. All welds must be continuous and of equal strength of pipe.
m. All welds must be cleaned and coated with grey galvanized spray and a silver spray to
match rails.
n. Bottom 10 ft. of fabric will be 6 gauge K.K.
o. Top 16 ft. of fabric will be two 8 ft. sections of 9 gauge K.K.
p. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps twisted
twice every 12”.
q. Fabric will be hung on the inside of the field.
SECTION BETWEEN BACKSTOP AND DUGOUT SPECIFICATIONS:
a. FIRST BASE LINE; 40 ft. in length to beginning of dugout
b. THIRD BASE LINE; 40 ft. in length to beginning of dugout
c. Section will be 10 ft. in height.
d. 2 3/8” O.D. schedule 40 galvanized line posts in 9” diameter holes.
e. 2 7/8” O.D. schedule 40 galvanized posts for corner in 9” diameter holes.
f. Posts will be set 36” deep in 3000 psi concrete on 10 ft. centers.
g. See detail “B” for concrete grade detail.
h. 1 5/8” O.D. schedule 40 galvanized rails on top, middle, and bottom.
i. Bottom and middle rail must be coped and welded.
j. See detail “D” for rail placement.
k. All welds must be continuous and of equal strength of pipe.
l. All welds must be cleaned and coated with silver galvanized spray.
m. Pressed steel fittings.
n. Fabric will be 6 gauge K.K.
o. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps twisted
twice every 12”.
p. Fabric will be hung on the inside of the field.
DUGOUT SPECIFICATIONS:
a. Dugouts will be 22 ft. in length with 4 ft. opening at end of dugout.
b. Dugouts will be 8 ft. in width
c. Field side of dugout section will be 8 ft. in height.
d. Sides and back of dugout will be 6 ft in height.
e. Dugout will have a 4 X 6 ft. gate. See detail “F” for details.
f. 2 3/8” O.D. schedule 40 galvanized line posts in 9” diameter holes.
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g. 2 7/8” O.D. schedule 40 galvanized corner and gate opening posts in 9” diameter holes.
Note: Gate opening post will be 8’ high so that wind screens can be attached.
h. Posts will be set 36” deep in 3000 psi concrete on 10 ft. centers.
i. See detail “B” for concrete grade detail.
j. 1 5/8” O.D. schedule 40 galvanized rails on top and bottom. The field side of dugout will
also have a middle rail.
k. Bottom and middle rails be coped and welded.
l. All welds must be continuous and of equal strength of pipe.
m. All welds must be cleaned and coated with silver galvanized spray.
n. Pressed steel fittings.
o. Fabric will be 6 gauge K.K. on the field side and 9 gauge K.K. on the other three sides.
p. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps twisted
twice every 12”.
q. Fabric will be hung on the outside of the dugout.
SIDELINE SPECIFICATIONS:
FIRST AND THIRD BASELINE;
a. Fence will be 50 ft. in length.
b. Fabric will be 9 gauge K.K. with knuckles not extending above the rail.
c. Fence will be 5 ft. in height above existing grade.
d. 2 3/8” O.D. schedule 40 galvanized line posts in 9” diameter holes.
e. 2 7/8” O.D. schedule 40 galvanized corner posts in 9” diameter holes.
f. Posts will be set 36” deep in 3000 psi concrete on 10 ft. centers.
g. See detail “B” for concrete grade detail.
h. 1 5/8” O.D. schedule 40 galvanized top rail
i. Pressed steel fittings.
j. Fabric will be 9 gauge K.K.
k. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps twisted
twice every 12”.
l. Fabric will be hung on the inside of the field.
m. Fabric knuckles will not extend above rails.
n. The gap between the bottom of the fabric and the concrete mow strip will be no more
than 1 1/2”.
o. 7 gauge coil spring wire will be stretched between posts at ground level.
p. Fabric will be secured to coil spring with 9 gauge hog rings.
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OUTFIELD:
a. Fence will be 520 ft. in length.
b. Fence will be 8 ft. height.
c. 2 3/8” O.D. schedule 40 galvanized line posts in 9” diameter holes.
d. 2 7/8” O.D. schedule 40 galvanized corner posts in 9” diameter holes.
e. Posts will be set 36” deep in 3000 psi concrete on 10 ft. centers.
f. See detail “B” for concrete grade detail.
g. 1 5/8” O.D. schedule 40 galvanized top rail.
h. New 4 ft wide by 8 ft high gate will be installed in center field with 2 7/8” O.D. corner
post to hang gate from.
i. 2 7/8” O.D. posts will be used for end posts.
j. Pressed steel fittings.
k. Fabric will be 9 gauge K.K.
l. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps every
12”.
m. Fabric will be hung on the inside of the field.
n. 7 gauge coil spring wire will be stretched between posts at ground level and 4’ above
ground level.
o. Fabric will be secured to coil spring with 9 gauge hog rings.
GATES:
a. Fabric will be 9 gauge K.K. with knuckles not extending above the rail.
b. Rails will be 1 5/8” throughout.
c. All rails will be welded.
d. Paint all welds with grey galvanized paint and silver spray to match rails.
e. Gates will be hung on 2 7/8” O.D. schedule 40 galvanized posts in 9” diameter holes.
f. Posts will be set 36” deep in 3000 psi concrete.
g. On 6 ft gates, use 3/8” truss rod with tightener.
h. Latches will be fulcrum style latch as manufactured by DAC Industries or approved
equal.
i. See detail “G” for detail.
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Detail “E” 7 Rail Placement for 26’ Backstops
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Detail “G”
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FABRIC ONLY SPECIFICATIONS:
10’ 6 gauge with top, middle and bottom rails
a. Section will be 10 ft. in height.
b. Fabric will be 6 gauge K.K.
c. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
twisted twice every 12”.
d. Fabric will be stretched as tight as possible without distorted fence fabric.
10’ 9 gauge with top, middle and bottom rails
a. Section will be 10 ft. in height.
b. Fabric will be 9 gauge K.K.
c. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
twisted twice every 12”.
d. Fabric will be stretched as tight as possible without distorted fence fabric.
8’ 6 gauge with top, middle and bottom rails
a. Section will be 8 ft. in height.
b. Fabric will be 9 gauge K.K.
c. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
twisted twice every 12”.
d. Fabric will be stretched as tight as possible without distorted fence fabric.
8’ 9 gauge with top rail only
a. Fence will be 8 ft. in height above existing grade.
b. Fabric will be 9 gauge K.K.
c. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
twisted twice every 12”.
d. Fabric will be hung on the inside of the field.
e. The gap between the bottom of the fabric and the concrete mow strip will be no more
than 1 1/2”.
f. Two 7 gauge coil spring wire will be stretched between posts at ground level and 4’
above ground level.
g. Fabric will be secured to coil spring with 9 gauge hog rings.
h. Fabric will be stretched as tight as possible without distorted fence fabric.
6’ 9 gauge with top rail only
a. Fence will be 6 ft. in height above existing grade.
b. Fabric will be 9 gauge K.K.
c. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
twisted twice every 12”.
d. Fabric will be hung on the inside of the field.
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e. Fabric knuckles will not extend above rails.
f. The gap between the bottom of the fabric and the concrete mow strip will be no more
than 1 1/2”.
g. 7 gauge coil spring wire will be stretched between posts at ground level.
h. Fabric will be secured to coil spring with 9 gauge hog rings.
i. Fabric will be stretched as tight as possible without distorted fence fabric.
5’ 9 gauge with top rail only
a. Fence will be 5 ft. in height above existing grade.
b. Fabric will be 9 gauge K.K.
c. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
twisted twice every 12”.
d. Fabric will be hung on the inside of the field.
e. Fabric knuckles will not extend above rails.
f. The gap between the bottom of the fabric and the concrete mow strip will be no more
than 1 1/2”.
g. 7 gauge coil spring wire will be stretched between posts at ground level.
h. Fabric will be secured to coil spring with 9 gauge hog rings.
i. Fabric will be stretched as tight as possible without distorted fence fabric.
10’ tennis vinyl coated 2” 9 gauge core with overall finish of 6 gauge with top and
bottom rails
a. Section will be 10 ft. in height.
b. Fabric will be K.K.
c. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
twisted twice every 12”.
d. Fabric will be stretched as tight as possible without distorted fence fabric.
10’ tennis vinyl coated 1 3/4” 9 gauge core with overall finish of 6 gauge with top and
bottom rails
a. Section will be 10 ft. in height.
b. Fabric will be K.K.
c. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
twisted twice every 12”.
d. Fabric will be stretched as tight as possible without distorted fence fabric.
10’ tennis vinyl coated 1 3/4” 9 gauge core with overall finish of 6 gauge with top and
bottom rails
a. Section will be 10 ft. in height.
b. Fabric will be K.K.
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c. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
twisted twice every 12”.
d. Fabric will be stretched as tight as possible without distorted fence fabric.
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SPECIFICATIONS FOR FIELD FENCING
FIELD FENCE
a. Posts will be 5” diameter and 8’ long.
b. Posts will be set to a minimum of 36” with aggregate base below bottom of post.
c. Posts will be set in 12” holes with 3000 psi cement or directly pounded in.
d. Posts will be set on 8’ centers.
e. Posts will be cedar or treated lumber approved by the City, i.e. ACQ.
f. Fabric will be 48” high galvanized 2” X 4” twisted joint (not welded) non climb horse
fence.
g. Staples will be 1 ½” long #9 galvanized.
h. Fabric will have a maximum gap of 3” from ground level.
BRACE SECTIONS
a. Posts will be on 8’ center with a 4 ½” minimum diameter mortise, 1” W/2 – 20D spikes.
b. There will be 2 diagonal crossing brace wires consisting of 2 strands each of #12
galvanized wire twisted tight, all wires ends will go around post, be stapled to post and
wrapped around itself a minimum of 2 times.
c. The maximum length of fence without corner section, end section or brace section will
be 1,000 ft.
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SPECIFICATIONS FOR 6’ CEDAR FENCE
CEDAR FENCE
a. Posts will be 4” X 4” x 8’ cedar full cut.
b. Rails will be 2” x 4” x 8’ cedar full cut.
c. Posts will be set a minimum of 24” with aggregate base below bottom of post.
d. Posts will be set in 10” holes with 3000 psi cement.
e. Posts will be set on 8’ centers.
f. Pickets will be 1” x 4” x 6’ or 1” x 6” x 6’ #1 Premium Select (2 face) cedar.
g. Pickets will be attached with 6-d galvanized nails.
h. Rails will be attached with 16-d galvanized nails.
i. There will be three 2” x 6” cedar rails.
j. Fence will have a maximum gap of 3” from ground level.
k. Where fence is adjacent to sidewalks, fence will be set back 2 feet from the sidewalk.
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SPECIFICATIONS FOR SINGLE RAIL FENCE
SINGLE RAIL FENCE
a. Posts will be 5” diameter 6’ long treated lumber approved by the city, i.e. Alkaline copper
quaternary (ACQ) with smooth rounded tops.
b. Posts will be set a minimum of 30” with aggregate base below bottom of post.
c. Posts will be set directly pounded in or set in 3000 psi concrete in 10” holes.
d. Posts will be set on 8’ centers.
e. Rail will be 4” diameter 10’ long untreated lumber.
f. Rails will be attached with 5” lag screws, hot dipped galvanized or stainless steel.
g. The rails will extend 12” past the post.
h. The top of the top rail will be 3’-3” from ground level.
i. The bottom of the bottom rail will be 2’-7” from ground level.
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SPECIFICATIONS FOR WESTERN 2-RAIL OR 3-RAIL FENCE
WESTERN RAIL FENCE
a. Posts will be 6” diameter treated lumber approved by the city, i.e. (ACQ) with smooth
rounded tops and 5’ long for 2-rail and 6 1/2’ long for 3-rail.
b. Posts will have 2 9/16” diameter round holes bored through post for the rails with the first
hole 6” from the top and then 15” on center for remaining rails.
c. Tenon ends are 2 ½” diameter and 2 ½” long not including the 60 degree shoulder.
d. Posts will be set a minimum of 24” with aggregate base below bottom of post.
e. Posts will be set in holes 2 times the post diameter with 3000 psi cement.
f. Posts will be set on 8’ centers.
g. Rails will be 4” diameter, round ends beveled.
h. There will be two or three rails.
i. Where fence is adjacent to sidewalks, fence will be set back 2 feet from the sidewalk.
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SPECIFICATIONS FOR PVC FENCE
PVC FENCE
a. PVC fence shall be Bufftech Post & Rail system or equivalent.
b. Posts will be 5” x 5” diameter white PVC with caps.
c. Posts will be set a minimum of 24” with aggregate base below bottom of post.
d. Posts will be set in holes 2X the diameter of the post with 3000 psi concrete and surface
pitched so it will drain.
e. Posts will be set on 8’ centers.
f. Rails will be 1 1/2” X 5 1/2” white ribbed PVC.
g. There will be 3 rails.
PVC FENCE WITH WIRE FABRIC
a. PVC fence shall be Bufftech Post & Rail system or equivalent.
b. Posts will be 5” x 5” diameter white PVC with caps.
c. Posts will be set a minimum of 24” with aggregate base below bottom of post.
d. Posts will be set in holes 2X the diameter of the post with 3000 psi concrete and surface
pitched so it will drain.
e. Posts will be set on 8’ centers.
f. Rails will be 1 1/2” X 5 1/2” white ribbed PVC.
g. There will be 3 rails.
h. There will be 2” X 4” welded wire fabric attached to the inside (lot) side of the fence.
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SPECIFICATIONS FOR WIRE FENCE
WIRE FENCE
a. Posts will be 7’ metal t-posts #133 with the top of post 54” from ground.
b. Posts will be set a minimum of 30” into undisturbed soil.
c. Posts will be set on 16’ centers.
d. There will be four strands of 12 ½ gauge twisted barbless cable with two galvanized
metal stays placed equally between posts.
e. Top wire will be 48” from ground.
f. Bracing will be provided every 80 rods or 1,320 ft and at corners.
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SPECIFICATIONS FOR METAL STOCK GATES
LIGHT DUTY GATES
a. Gates will be made of 1 5/8” diameter 18 gauge round steel.
b. They will be six rail gates with a height of 50”.
c. Posts will be set a minimum of 36” into undisturbed soil surrounded by 3” of 3000 psi
concrete.
d. Posts will be 8” diameter steel or 8” treated lumber approved by the city, i.e. ACQ.
e. They will have zinc plated hinges, 5/8” x 12” zinc plated bolt hooks and chain latch.
f. Gates are finished with powder coated paint.
HEAVY DUTY GATES
a. Gates will be made of 2” diameter round steel with 16 gauge frame and 18 gauge
filler tubes.
b. They will be six rail gates with a height of 50”.
c. Posts will be set a minimum of 36” into undisturbed soil surrounded by 3” of 3000 psi
concrete.
d. Posts will be 8” diameter steel or 8” treated lumber approved by the city, i.e. ACQ.
e. They will have zinc plated hinges, 3/4” x 12” zinc plated bolt hooks and chain latch.
f. Gates are finished with powder coated paint.
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SPECIFICATIONS FOR CANTILEVER GATE SYSTEMS
CANTILEVER GATES
a. Gates will be made of galvanized steel; top and bottom rails will be 2 ¾” and the vertical
and horizontal rails will be 2”.
b. The gate length will be 1 ½ X the span of the gate opening.
c. The width of the gate opening will be covered with 9 gauge galvanized chain link fence
fabric.
d. Half the width of the gate opening will be just frame and no fence fabric.
e. 4” diameter posts will be set a minimum of 48” into undisturbed soil in 18” holes with
3000 psi concrete.
f. Gate rollers will be high density nylon rollers with sealed bearings, Guidance System Tru
Trac Rollers or approved equal.
OPERATOR
a. Operator shall be a Chamberland Model SL 595 “Slide”.
b. Operator shall have a 1 or 1.5 HP motor as specified.
c. It will include the necessary safety loops.
d. It will include one free exit loop.
e. Electric will be done by others.
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Official Purchasing Document
Last updated 3/13/23
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SPECIFICATIONS FOR SWINGING POWERED GATE
SWINGING GATES
a. Gates will be medium to heavy duty cattle or stock gates.
b. The gate length will vary up to 14 feet per panel and weigh no more than 400 lbs.
c. 4” diameter schedule 40 galvanized posts or ¼” walled 4” square tube, primed and
painted, will be set a minimum of 48” into undisturbed soil in 18” holes with 3000 psi
concrete.
OPERATOR
a. Operator shall be an Apollo Model 1550ETL Single Swing or Model 1650ETL Dual
Swing Gate Operator
b. It will include the necessary safety features.
c. It will include one free exit loop.
d. If electric, electrical connections will be done by others.
e. If battery powered, it shall have a solar panel and automatic sequencing charger system.
Solar panel shall be installed outside of the vertical plane of the entrance, so as not to be
damaged by high profile vehicles entering through the gate.
f. If required, system shall use Multi-Code keyless entry pad, Multi-Code Model 1099 radio
control, Grasslin FM/1 digi 42 electronic time switch, Fire Strobe Opticon system, and/or
Access Control SOS II Public Safety Access system.
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SPECIFICATIONS FOR SLIDE GATE OPERATOR
OPERATOR
a. Operator shall be a LiftMaster Model CSL24UL 24VDC “Slide Gate”.
b. Operator shall have a minimum slider rating of 1,500 lbs.
c. Pressure sensitive edge stops are provided.
d. It will include the necessary safety loops. Alternate would be a photo eye option in
areas where a safety loop cannot be utilized.
e. It will include one free exit loop. Alternate would be a photo eye option in areas
where a safety loop cannot be utilized.
f. Electrical will be done by others.
g. Solar use systems can be done by the gate Service Provider.
Official Purchasing Document
Last updated 3/13/23
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WILDLIFE FRIENDLY CATTLE FENCE
Specifications:
Specifications for the fence are taken, in part from the Natural Resources Conservation Service
Specification Guide for Fence (Code 382) and Fencing with Wildlife in Mind (Colorado Division
of Parks and Wildlife). In some cases, the specifications for this fence differ from those in the
NRCS and/or CPW document. When that occurs, use the following specifications.
• General Fence Design: 4-strand wire fence shall be the minimum. Line posts shall
alternate 1 wood to 4 metal. The top and bottom wire shall be smooth, and the middle
two wires shall be barbed.
• Wire Spacing: Top wire should be set at 42 inches above ground. There should be at
least 12 inches spacing between the top two wires, with the second wire at 30 inches
above ground. The third wire should be set at 24 inches above ground. The bottom wire
shall be set at18 inches above ground.
• Materials: Fencing materials must be new with a life expectancy of 15 years.
• Linejacks/Deadman Anchors: Linejacks or other suitable type of anchoring shall be
used if proper depth of post installation is not achievable. In drainage ways or draws, a
weight or deadman anchor should be fastened to the fence to maintain the required
spacing interval. Additional wires may be needed for these short distances between
anchors. Use the anchor or deadman where the bottom of the drainage or draw is more
than 20 inches below the bottom wire.
• Wire: Smooth wire shall be 12 ½ gauge smooth wire. Barbed wire shall be composed of
two strands of 12 ½ gauge (U.S. wire gauge) wire with 14 gauge barbs (barb spacing of
4-5 inch centers). Both wire types must have minimum Class I galvanization, zinc
coating of at least 0.3 ounce of zinc per square foot of wire surface. Refer to federal
specifications RR-F-21/1A.
• Staples: Use at least 9 gauge galvanized staples, which are at least 1 ½ inches long for
softwoods (pine) and 1 inch for hardwoods (Juniper, Cedar, Oak, Mulberry, mesquite,
and black locust. Drive staple(s) diagonally and at a slight downward angle which allows
staple to open, so wire can have movement. The fencing shall be fastened to steel or
concrete posts with either two turns of 14 gauge galvanized wire or the post
manufacturer’s appropriate wire clip.
• Line Posts: Materials must be new with a life expectancy of 15 years. Wood line posts
shall have a minimum top of post diameter of 3 inches and set approximately 18 inches
in the ground and spaced not more than 15 feet apart. Top wire staple shall be a
minimum of 6 inches from the top of the post. Total length of post should accommodate
all measurements for the specific fence.
Pressure treated wood (Pine most commonly available) with a minimum top of post
diameter of 3 inches. Wood preservation treatment shall be in accordance with Federal
Specifications No. TT-W-571i (.4 retention). Treatment can be accomplished via
pressure, hot and cold bath, and cold soak. Cold soaked Lodgepole, Ponderosa pine;
Aspen, Cottonwood, and Douglas fir should not be used. Hot and cold bath treated
Aspen and Cottonwood should not be used.
Steel - Standard T-steel post with anchor plate must be 1.33 lbs/ft excluding plate. Post
shall be a minimum of 5.5 feet long and set into the ground a minimum of 1.5 to 2 feet or
to the top of the anchor plate.
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• H-Brace: All brace post assemblies shall have a minimum of two (2) posts in line to
provide a suitable anchor for the fence. They shall be spaced at a maximum of 1,320
feet or at corners and points of abrupt changes. An abrupt change can be a change of
15 degrees or more in vertical topography or where the alignment of the fence varies
more than 12 inches from planned fence line between corners or brace posts.
Reasonable deviations shall be permitted where rocky ground or steep slopes exist.
All H-Brace assemblies will consist of posts a minimum of 7 feet in length and set
approximately 3 feet in the ground, spaced 6 feet apart.
Wood - A minimum of 5 inch top of post diameter (inside of bark) of treated timber or
durable wood listed above for upright post. A 6 inch top of post diameter (inside of bark)
can be used for the outside upright post. The horizontal post shall be a minimum of 3.5
inches in diameter or a 4x4 inch timber. A second option is a steel cross post a minimum
of 2 inches in diameter (ID). The minimum length shall be 6 feet and shall not exceed 10
feet and mounted 12 inches below the top of the end post or a minimum distance above
the ground being 2/3’s of top wire height.
• Corner and End/Gate Post: Wood - (Pressure treated or durable wood) shall have
minimum top diameter of 5 inches, 7 feet in length, and be set firmly 3 feet in the ground.
Cross post will have a minimum 3.5 inch top of post diameter.
Brace wire shall be No. 9 gauge galvanized smooth wire or 12 ½ gauge wire. Brace
wires will be composed of two complete loops fastened 4 inches below the top of the
post and 4 inches above the ground. Allow newly installed braces and assemblies to
settle and/or pack dirt sufficiently around all post; do not over-tighten wires.
Wire clips or fasteners must be galvanized and similar to strength of fence wire.
• Wire Gates: Each gate will be 12 feet in width and consist of 4 strands of wire with the
same wire spacing as specified above. Exact location and number of gates will be
determined prior to and during fence construction. The bid must include the cost per
gate.
• Pipe Gates: Each gate opening will be constructed to allow for a minimum 12 feet
opening once gate is installed. Gate should be 12 feet wide, 50 inches tall, 16 gauge
construction, and factory painted (not galvanized). Exact location and number of gates
will be determined prior to and during fence construction. The bid must include the cost
per gate.
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Last updated 3/13/23
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WILDLIFE FRIENDLY BISON FENCE
Specifications:
Specifications for the fence are taken, in part from the Natural Resources Conservation Service
Specification Guide for Fence (Code 382), Fencing with Wildlife in Mind (Colorado Division of
Parks and Wildlife), and Fencing Guidelines for Bison on Alberta Public Lands with Wildlife
Access in Mind (University of Calgary). In some cases the specifications for this fence differ
from those in the reference documents. When that occurs, use the following specifications.
• General Fence Design: 5 strand wire fence shall be the minimum. Line posts shall
alternate 1 wood to 1 metal. The top and bottom wire shall be smooth, and the middle
three wires shall be barbed.
• Wire Spacing: Top wire set at 60 inches above ground. There should be at least 12
inches spacing between the top two wires, with the second wire set at 48 inches above
ground. Third wire should be set at 38 inches above ground. Fourth wire should be set
at 28 inches above ground. Bottom wire shall be set at 18 inches above ground.
• Materials: Fencing materials must be new with a life expectancy of 15 years.
• Linejacks/Deadman Anchors: Linejacks or other suitable type of anchoring shall be
used if proper depth of post installation is not achievable. In drainage ways or draws, a
weight or deadman anchor should be fastened to the fence to maintain the required
spacing interval. Additional wires may be needed for these short distances between
anchors. Use the anchor or deadman where the bottom of the drainage or draw is more
than 20 inches below the bottom wire.
• Wire: Smooth wire shall be 12 ½ gauge smooth high tensile wire. Barbed wire shall be
composed of two strands of 12 ½ gauge (U.S. wire gauge) high tensile wire with 14
gauge barbs (barb spacing of 4-5 inch centers). Both wire types must have minimum
Class I galvanization, zinc coating of at least 0.3 ounce of zinc per square foot of wire
surface. Refer to federal specifications RR-F-21/1A.
• Staples: Use at least 9 gauge galvanized staples, which are at least 1 ½ inches long for
softwoods (pine) and 1 inch for hardwoods (Juniper, Cedar, Oak, Mulberry, mesquite,
and black locust). Drive staple(s) diagonally and at a slight downward angle which allows
staple to open, so wire can have movement. The fencing shall be fastened to steel or
concrete posts with either two turns of 14 gauge galvanized wire or the post
manufacturer’s appropriate wire clip.
• Line Posts: Materials must be new with a life expectancy of 15 years. Wood line posts
shall have a minimum top of post diameter of 6 inches and set approximately 2 feet in
the ground and spaced not more than 15 feet apart. Top wire staple shall be a minimum
of 6 inches from the top of the post. Total length of post must be 8 feet to accommodate
all measurements for the specific fence.
Pressure treated wood (Pine most commonly available) with a minimum top of post
diameter of 6 inches. Wood preservation treatment shall be in accordance with Federal
Specifications No. TT-W-571i (.4 retention). Treatment can be accomplished via
pressure, hot and cold bath, and cold soak. Cold soaked Lodgepole, Ponderosa pine;
Aspen, Cottonwood, and Douglas fir should not be used. Hot and cold bath treated
Aspen and Cottonwood should not be used.
Steel - Standard T, 1 3/8 x 1x3/8 x 1/8 inches or U and Y shaped, 2 x 1 ¼ x 3/32 steel
post with anchor plate (1.25 lbs/ft excluding plate). Post shall be a minimum of 7.5 feet
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Last updated 3/13/23
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long and set into the ground a minimum of 1.5 feet or to the top of the anchor plate.
Steel post 0.085 gauge, similar in quality to “Staple Grappler,” shall also be acceptable.
• H-Brace: All brace post assemblies shall have a minimum of two (2) posts in line to
provide a suitable anchor for the fence. They shall be spaced at a maximum of 1,320
feet or at corners and points of abrupt changes. An abrupt change can be a change of
15 degrees or more in vertical topography or where the alignment of the fence varies
more than 12 inches from planned fence line between corners or brace posts.
Reasonable deviations shall be permitted where rocky ground or steep slopes exist.
All H-Brace assemblies will consist of posts a minimum of 9 feet in length and set
approximately 3 feet in the ground, spaced 6 feet apart.
Wood - A minimum of 8 inch top of post diameter (inside of bark) of treated timber or
durable wood listed above for upright post. An 8 inch top of post diameter (inside of
bark) can be used for the outside upright post. The horizontal post shall be a minimum
of 6 inches in diameter or a 6x6 inch timber. A second option is a steel cross post a
minimum of 2 inches in diameter (ID). The minimum length shall be 6 feet and shall not
exceed 10 feet and mounted 12 inches below the top of the end post or a minimum
distance above the ground being 2/3’s of top wire height.
• Corner and End/Gate Post (Double H-Brace): Wood - (Pressure treated or durable
wood) shall have minimum top of post diameter of 8 inches, 9 feet in length, and be set
firmly 3 feet in the ground. Cross post will have a minimum 6 inch top of post diameter.
Brace wire shall be No. 9 gauge galvanized smooth wire or 12 ½ gauge wire. Brace
wires will be composed of two complete loops fastened 4 inches below the top of the
post and 4 inches above the ground. Allow newly installed braces and assemblies to
settle and/or pack dirt sufficiently around all post; do not over-tighten wires.
Wire clips or fasteners must be galvanized and similar to strength of fence wire.
• Wire Gates: Each gate will be 12 feet in width and consist of 5 strands of wire with the
same spacing as specified above. Exact location and number of gates will be
determined prior to and during fence construction. The bid must include the cost per
gate.
• Pipe Gates: Each gate opening will be constructed to allow for a minimum 12 feet
opening once gate is installed. Gate should be 12 feet wide, 5 feet tall, 16 gauge
construction or stronger, and factory painted (not galvanized). Exact location and
number of gates will be determined prior to and during fence construction. The bid must
include the cost per gate.
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ATTACHMENT B
SAMPLE SERVICES AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN)
SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation,
hereinafter referred to as the "City" and , a(n) (ENTER STATE) Corporation,
hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Services to be Performed.
a. This Agreement shall constitute the basic agreement between the parties for
services for . The conditions set forth herein shall apply to all services
performed by the Service Provider on behalf of the City and particularly described
in Work Orders agreed upon in writing by the parties from time to time. Such
Work Orders, a sample of which is attached hereto as Exhibit A, consisting of
one (1) page, and incorporated herein by this reference, shall include a
description of the services to be performed, the location and time for
performance, the amount of payment, any materials to be supplied by the City
and any other special circumstances relating to the performance of services. No
Work Order shall exceed $ . A general scope of services is attached hereto
as Exhibit C, consisting of ( ) page(s), and incorporated herein by this
reference.
The only services authorized under this Agreement are those which are
performed after receipt of such Work Order, except in emergency circumstances
where oral work requests may be issued. Oral requests for emergency actions
will be confirmed by issuance of a written Work Order within two (2) working days.
Irrespective of references in Exhibit A to certain named third parties, Service
Provider shall be solely responsible for performance of all duties hereunder.
b. The City may, at any time during the term of a particular Work Order and without
invalidating such Work Order, make changes to the scope of the particular
services. Such changes shall be agreed upon in writing by the parties by Change
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Order, a sample of which is attached hereto as Exhibit B, consisting of
one (1) page and incorporated herein by this reference.
2. Changes in the Work. The City reserves the right to independently bid any services rather
than issuing work to the Service Provider pursuant to this Agreement. Nothing within this
Agreement shall obligate the City to have any particular service performed by the Service
Provider.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated as specified by each written Work Order or oral
emergency service request. Oral emergency service requests will be acted upon without
waiting for a written Work Order. Time is of the essence.
4. Contract Period. This Agreement shall commence , 2023, and shall continue in full
force and effect until , 2024, unless sooner terminated as herein provided. In addition,
at the option of the City, the Agreement may be extended for additional one year periods
not to exceed four (4) additional one year periods. Renewals and pricing changes shall be
negotiated by and agreed to by both parties only at the time of renewal. Written notice of
renewal shall be provided to the Service Provider and mailed no later than thirty (30) days
prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations by
unforeseeable causes beyond its reasonable control and without its fault or negligence, then
the party so prevented shall be excused from whatever performance is prevented by such
cause. To the extent that the performance is actually prevented, the Service Provider must
provide written notice to the City of such condition within ten (10) days from the onset of
such condition.
6. Early Termination by City. Notwithstanding the time periods contained herein, the City may
terminate this Agreement at any time without cause by providing written notice of termination
to the Service Provider. Such notice shall be delivered at least ten (10) days prior to the
termination date contained in said notice unless otherwise agreed in writing by the parties.
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the
Service Provider's obligations under this Agreement. Service Provider shall submit a final
invoice within ten (10) days of the effective date of termination. Undisputed invoices shall
be paid Net 30 days of the date of the invoice. Such payment shall be the Service Provider's
sole right and remedy for such termination.
7. Notices. All notices provided under this Agreement shall be effective immediately when
emailed or three (3) business days from the date of the notice when mailed to the following
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addresses:
Service Provider: City: Copy to:
Attn:
Email Address
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
Email Address
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
purchasing@fcgov.com
8. City Representative. The City's representative will be shown on the specific Work Order
and shall make, within the scope of his or her authority, all necessary and proper decisions
with reference to the work requested. All requests concerning this Agreement shall be
directed to the City Representative.
The initial City Representative for this agreement is [Enter Name] and can be reached at
[Enter Email] or [Enter Phone]. The Representative is subject to change by the City.
9. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price. The
actual amount of work to be performed will be stated on the individual Work Orders. The
City makes no guarantee as to the number of Work Orders that may be issued or the actual
amount of services which will in fact be requested.
10. Payments.
The City agrees to pay and the Service Provider agrees to accept as full payment
for all work done and all materials furnished and for all costs and expenses incurred
in performance of the work the sums set forth for the hourly labor rate and material
costs, with markups, stated within the Bid Schedule Proposal Form, attached hereto
as Exhibit , consisting of ( ) page(s), and incorporated herein by this
reference.
Invoices shall be emailed to invoices@fcgov.com with a copy to the City
Representative. The cost of the work completed shall be paid to the Service Provider
following the submittal of a correct itemized invoice by the Service Provider. The City
is exempt from sales and use tax. The City’s Certificate of Exemption license
number is 09804502. A copy of the license is available upon written request.
The City pays invoices on Net 30 days from the date of the invoice.
11. Appropriation. To the extent this Agreement or any provision in it constitutes a multiple fiscal
year debt or financial obligation of the City, it shall be subject to annual appropriation by City
Council as required in Article V, Section 8(b) of the City Charter, City Code Section 8-186,
and Article X, Section 20 of the Colorado Constitution. The City shall have no obligation to
continue this Agreement in any fiscal year for which no such supporting appropriation has
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been made.
12. Independent Contractor. It is agreed that in the performance of any services hereunder, the
Service Provider is an independent contractor responsible to the City only as to the results
to be obtained in the particular work assignment and to the extent that the work shall be
done in accordance with the terms, plans and specifications furnished by the City.
13. Subcontractors. Service Provider may not subcontract any of the Work set forth in the
subsequent Work Orders without the prior written consent of the City, which shall not be
unreasonably withheld. If any of the Work is subcontracted hereunder (with the consent of
the City), then the following provisions shall apply: (a) the subcontractor must be a reputable,
qualified firm with an established record of successful performance in its respective trade
performing identical or substantially similar work, (b) the subcontractor will be required to
comply with all applicable terms of this Agreement, (c) the subcontract will not create any
contractual relationship between any such subcontractor and the City, nor will it obligate the
City to pay or see to the payment of any subcontractor, and (d) the work of the subcontractor
will be subject to inspection by the City to the same extent as the work of the Service
Provider.
14. Personal Services. It is understood that the City enters into the Agreement based on the
special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
15. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the
services shall not be construed to operate as a waiver of any rights under the Agreement or
of any cause of action arising out of the performance of this Agreement.
16. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed
with the highest degree of competence and care in accordance with accepted
standards for work of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most
suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
c. Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City-furnished materials, equipment and
labor, against defects and nonconformances in design, materials and
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workmanship/workwomanship for a period beginning with the start of the work
and ending twelve (12) months from and after final acceptance under the
Agreement, regardless whether the same were furnished or performed by
Service Provider or by any of its subcontractors of any tier. Upon receipt of
written notice from City of any such defect or nonconformances, the affected item
or part thereof shall be redesigned, repaired or replaced by Service Provider in
a manner and at a time acceptable to City.
17. Default. Each and every term and condition hereof shall be deemed to be a material element
of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this Agreement, such party may be declared in default thereof.
18. Remedies. In the event a party has been declared in default, such defaulting party shall be
allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement
and seek damages; (b) treat the Agreement as continuing and require specific performance;
or (c) avail themselves of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall
be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
19. Entire Agreement; Binding Effect; Order of Precedence; Authority to Execute. This
Agreement, along with all Exhibits and other documents incorporated herein, shall constitute
the entire Agreement of the parties regarding this transaction and shall be binding upon said
parties, their officers, employees, agents and assigns and shall inure to the benefit of the
respective survivors, heirs, personal representatives, successors and assigns of said
parties. Covenants or representations not contained in this Agreement shall not be binding
on the parties. In the event of a conflict between terms of the Agreement and any exhibit or
attachment, the terms of the Agreement shall prevail. Each person executing this
Agreement affirms that they have the necessary authority to sign on behalf of their
respective party and to bind such party to the terms of this Agreement.
20. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims,
demands or liability of any character whatsoever, brought or asserted for injuries
to or death of any person or persons, or damages to property arising out of, result
from or occurring in connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
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c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an
additional insured under this Agreement of the type and with the limits specified
within Exhibit , consisting of one (1) page, attached hereto and incorporated
herein by this reference. The Service Provider before commencing services
hereunder shall deliver to the City's Purchasing Director, purchasing@fcgov.com
or P. O. Box 580, Fort Collins, Colorado 80522 one copy of a certificate
evidencing the insurance coverage required from an insurance company
acceptable to the City.
21. Law/Severability. This Agreement shall be governed in all respect by the laws of the State
of Colorado. The Parties further agree that Larimer County District Court is the proper venue
for all disputes. If the City subsequently agrees in writing that the matter may be heard in
federal court, venue will be in Denver District Court. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
22. Utilization by Other Agencies. [Optional] The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts
to utilize the resulting award under all terms and conditions specified and upon agreement
by all parties. Usage by any other entity shall not have a negative impact on the City of Fort
Collins in the current term or in any future terms. Nothing herein shall be deemed to
authorize or empower the Agency to act as an agent for the City of Fort Collins in connection
with the exercise of any rights hereunder, and neither party shall have any right or authority
to assume or create any obligation or responsibility on behalf of the other. The other Agency
shall be solely responsible for any debts, liabilities, damages, claims or expenses incurred
in connection with any agreement established between them and the Service Provider. The
City’s concurrence hereunder is subject to the Service Provider’s commitment that this
authorization shall not have a negative impact on the work to be completed for the City.
23. Prohibition Against Unlawful Discrimination. The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to
2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that
any contract entered into pursuant to this advertisement, disadvantaged business
enterprises will be afforded full and fair opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, or national
origin in consideration for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender
(regardless of gender identity or gender expression), race, color, religion, creed, national
origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic
information, or other characteristics protected by law. For the purpose of this policy “sexual
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orientation” means a person’s actual or perceived orientation toward heterosexuality,
homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the
workplace, including sexual harassment. Further, the City strictly prohibits unlawful
retaliation against a person who engages in protected activity. Protected activity includes
an employee complaining that he or she has been discriminated against in violation of the
above policy or participating in an employment discrimination proceeding.
The City requires its Service Provider(s)s to comply with the City’s policy for equal
employment opportunity and to prohibit unlawful discrimination, harassment and retaliation.
This requirement applies to all third-party Service Provider(s)s and their subcontractors at
every tier.
24. Governmental Immunity Act. No term or condition of this Agreement shall be construed or
interpreted as a waiver, express or implied, of any of the notices, requirements, immunities,
rights, benefits, protections, limitations of liability, and other provisions of the Colorado
Governmental Immunity Act, C.R.S. § 24-10-101 et seq. and under any other applicable
law.
25. Colorado Open Records Act. The City is subject to Sec. 24-72-201 et seq. of the Colorado
Revised Statute (CORA). This Agreement is subject to public disclosure in whole pursuant
to CORA.
26. Dust Control. [Optional] The Service Provider shall abide by the City of Fort Collins “Dust
Control and Prevention Manual,” which is available for public download at https://www.
fcgov.com/airquality/pdf/dust-prevention-and-control-manual.pdf, and is incorporated
herein by this reference. The City of Fort Collins has implemented this manual for all projects
performed for the City of Fort Collins or located within the City of Fort Collins city limits.
27. Force Majeure. No Party hereto shall be considered in default in the performance of an
obligation hereunder to the extent that performance of such obligation is delayed, hindered,
or prevented by force majeure. Force majeure shall be any cause beyond the control of the
defaulting Party which could not reasonably have been foreseen and guarded
against. Force majeure includes, but is not limited to, acts of God, fires, riots, pandemics,
incendiarism, interference by civil or military authorities, compliance with regulations or
orders of military authorities, and acts of war (declared or undeclared), provided such cause
could not have been reasonably foreseen and guarded against by the defaulting
Party. Force majeure shall not include increases in labor, commodity, utility, material,
supply, fuel, or energy costs, or compliance with regulations or orders of civil authorities. To
the extent that the performance is actually prevented, the Consultant must provide written
notice to the City of such condition within ten (10) days from the onset of such condition.
28. Special Provisions. Special provisions or conditions relating to the services to be performed
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pursuant to this Agreement are set forth in Exhibit - Confidentiality, consisting of
one (1) page, attached hereto and incorporated herein by this reference.
[Signature Page Follows]
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THE CITY OF FORT COLLINS, COLORADO
By:
Gerry Paul, Purchasing Director
Date:
ATTEST:
APPROVED AS TO FORM:
SERVICE PROVIDER
By:
Printed:
Title:
Date:
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EXHIBIT A
WORK ORDER FORM
PURSUANT TO A MASTER AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
SERVICE PROVIDER
WORK ORDER NUMBER:
PROJECT TITLE:
ORIGINAL BID/RFP NUMBER & NAME:
MASTER AGREEMENT EFFECTIVE DATE: Original Contract Date
WORK ORDER COMMENCEMENT DATE:
WORK ORDER COMPLETION DATE:
MAXIMUM FEE: (time and reimbursable direct costs):
PROJECT DESCRIPTION/SCOPE OF SERVICES:
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Master Agreement between
the parties. In the event of a conflict between or ambiguity in the terms of the Master Agreement
and this Work Order (including the attached forms) the Master Agreement shall control.
Pricing stated on this Work Order shall be consistent with the pricing in the Master Agreement or
subsequent renewals as of the Work Order commencement date and will be held firm through
completion of this Work Order.
The attached forms consisting of ( ) page(s) are hereby accepted and incorporated
herein, by this reference, and Notice to Proceed is hereby given after all parties have signed this
document.
SERVICE PROVIDER: Service Provider
By: Date:
Name: Title:
ACCEPTANCE: Date:
Name, City Representative
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director (if greater than $60,000)
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EXHIBIT B
CHANGE ORDER
NO.
PROJECT TITLE:
SERVICE PROVIDER: Service Provider's Name
WORK ORDER NUMBER:
PO NUMBER:
DESCRIPTION:
1. Reason for Change: Why is the change required?
2. Description of Change: Provide details of the changes to the Work
3. Change in Work Order Price:
4. Change in Work Order Time:
ORIGINAL WORK ORDER PRICE $ .00
TOTAL APPROVED CHANGE ORDER .00
TOTAL PENDING CHANGE ORDER .00
TOTAL THIS CHANGE ORDER .00
TOTAL % OF THIS CHANGE ORDER %
TOTAL C.O.% OF ORIGINAL WORK ORDER %
ADJUSTED WORK ORDER COST $ .00
SERVICE PROVIDER: Service Provider
By: Date:
Name: Title:
ACCEPTANCE: Date:
Name, City Representative
REVIEWED: Date:
Name, Buyer or Senior Buyer
ACCEPTANCE: Date:
Name, Title
ACCEPTANCE: Date:
Gerry Paul, Purchasing Director (if greater than $60,000)
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EXHIBIT C
GENERAL SCOPE OF SERVICES
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EXHIBIT
BID SCHEDULE/ COMPENSATION
The following pricing shall remain fixed for the initial term of this Agreement. Any applicable price
adjustments may only be negotiated and agreed to in writing at the time of renewal.
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EXHIBIT
INSURANCE REQUIREMENTS
The Service Provider will provide, from insurance companies acceptable to the City, the insurance
coverage designated hereinafter and pay all costs. Before commencing work under this bid, the
Service Provider shall furnish the City with certificates of insurance showing the type, amount,
class of operations covered, effective dates and date of expiration of policies.
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may
take out and maintain, at the expense of the Service Provider, such insurance as the City may
deem proper and may deduct the cost of such insurance from any monies which may be due or
become due the Service Provider under this Agreement.
Insurance certificates should show the certificate holder as follows:
City of Fort Collins
Purchasing Division
PO Box 580
Fort Collins, CO 80522
The City, its officers, agents and employees shall be named as additional insureds on the
Service Provider 's general liability and automobile liability insurance policies by marking
the appropriate box or adding a statement to this effect on the certificate, for any claims
arising out of work performed under this Agreement.
Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during
the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement. Workers' Compensation & Employer’s Liability insurance
shall conform with statutory limits of $100,000 per accident, $500,000 disease aggregate,
and $100,000 disease each employee, or as required by Colorado law.
B. General Liability. The Service Provider shall maintain during the life of this Agreement
such General Liability as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may arise
directly or indirectly from the performance of work under this Agreement. Coverage for
property damage shall be on a "broad form" basis. The amount of insurance for General
Liability, shall not be less than $1,000,000 combined single limits for bodily injury and
property damage.
C. Automobile Liability. The Service Provider shall maintain during the life of this Agreement
such Automobile Liability insurance as will provide coverage for damage claims of
personal injury, including accidental death, as well as for claims for property damage,
which may arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of insurance
for Automobile Liability, shall not be less than $1,000,000 combined single limits for bodily
injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be responsible
for any liability directly or indirectly arising out of the work performed under this Agreement by a
subcontractor, which liability is not covered by the subcontractor's insurance.
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EXHIBIT
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to
this Agreement (the “Agreement”), the Service Provider hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or relate
to the City or its employees, customers or suppliers, which access is related to the performance
of services that the Service Provider has agreed to perform, the Service Provider hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Service Provider
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City, or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the City).
The Service Provider shall not disclose any such information to any person not having a legitimate
need-to-know for purposes authorized by the City. Further, the Service Provider shall not use
such information to obtain any economic or other benefit for itself, or any third party, except as
specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Service Provider understands that it shall have
no obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Service Provider shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Service Provider ceases to perform services for the City, or the City so
requests for any reason, the Service Provider shall promptly return to the City any and all
information described hereinabove, including all copies, notes and/or summaries (handwritten or
mechanically produced) thereof, in its possession or control or as to which it otherwise has
access.
The Service Provider understands and agrees that the City’s remedies at law for a breach of the
Service Provider’s obligations under this Confidentiality Agreement may be inadequate and that
the City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.