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HomeMy WebLinkAboutBID - 10014 150kVA Pad Mount Transformers ITB 10014 150kVA Pad Mounted Transformers Page 1 of 10 INVITATION TO BID ITB 10014 150kVA PAD MOUNT TRANSFORMERS BIDS DUE: 3:00 PM MT (our clock), July 12, 2024 The City of Fort Collins is requesting bids from qualified Vendors for 150kVA Pad Mounted Transformers in accordance with Specification #368-300, attached hereto as Exhibit A, and incorporated by this reference. As part of the City’s commitment to Sustainable Purchasing, electronic bid submission is required. Bids shall be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Please note: submitting bids through RMEPS may need additional time for completion. Bids not submitted by the designated Opening Date and Time will not be accepted by the system. Any additional questions should be submitted, in writing via email, to Moutaz Badawi, Buyer II at abadawi@fcgov.com, no later than 3:00 PM MT (our clock) on July 2, 2024. Please format your e-mail to include: ITB 10014 150kVA Pad Mount Transformers in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by BidNet A copy of the Bid may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 fcgov.com/purchasing ITB 10014 150kVA Pad Mounted Transformers Page 2 of 10 The City requires its Vendor to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Vendor and their subcontractors/subconsultants at every tier. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Vendors may redact text and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial information and financial data information may not be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Vendors hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions and pricing of any contract resulting from this request for proposal will be public information. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the Vendor. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No bid will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Vendors must be properly licensed and secure necessary permits wherever applicable. The City may elect where applicable to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City of Fort Collins reserves the right to split the Bid award to multiple vendors as deemed by the City to be most advantageous. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. ITB 10014 150kVA Pad Mounted Transformers Page 3 of 10 Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in the unit prices submitted. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. Vendor Registration: The City requires new Vendor receiving awards from the City to submit IRS form W-9 and requires all Vendor to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit these documents with your proposal, however, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole discretion. Bid results are posted online at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Gerry Paul Purchasing Director ITB 10014 150kVA Pad Mounted Transformers Page 4 of 10 CITY OF FORT COLLINS GENERAL INFORMATION The City of Fort Collins is requesting bids from qualified Vendors for 150kVA Pad Mounted Transformers in accordance with Specification #368-300, attached hereto as Exhibit A, and incorporated by this reference. Schedule The following represents the City’s target schedule for the bid. The City reserves the right to amend the target schedule at any time. • Bid issuance: June 21, 2024 • Question deadline: 3:00 PM MT on July 2, 2024 • Bid Due Date: 3:00 PM MT (our clock) July 12, 2024 Method of Award The City reserves the right to split the bid award in whatever percentages are most advantageous to the City. For purposes of warranty and service ONLY approved manufacturers, as listed in the specification Document, or distributors authorized by an approved manufacturer to serve the Fort Collins area may bid. No alternates will be accepted at this time, however manufacturers not on the approved list may submit information on their product, via email to abadawi@fcgov.com. Information provided by non-approved manufacturers will be taken into consideration for City approval and may be eligible for future bid opportunities. Non-approved manufacturers will not be considered for ITB 10014. Awards from this bid will be based primarily on the evaluated bid price. Delivery lead times, price escalation/de-escalation, and exceptions to the specifications will also be considered. Future orders may be authorized, at the option of the City, from this bid for a period of three (3) years after bid closing date. For future orders, the awarded Bidder will be contacted and asked to complete the Bid Form with updated pricing, delivery lead times, escalation/de-escalation and exceptions to the specifications. At their sole discretion, the City may choose to award a Purchase Order based off the updated information or may issue a new Bid. Notice of Award The awarded Vendor will receive a Notice of Award authorizing orders under this bid. Vendor should not begin production on any orders prior to receipt of the Purchase Order. Price Escalation/De-escalation Vendors are to provide both firm pricing and pricing that fluctuates with escalation/de-escalation. Include detail regarding the pricing method that is most beneficial to the City. Invoices & Payments Invoices should be emailed monthly or after a shipment to invoices@fcgov.com with a copy to the Project Manager. The cost of the item(s) delivered shall be paid to the Vendor each month following the submittal of a correct invoice. Vendor should include Purchase Order Number and ITB 10014 150kVA Pad Mounted Transformers Page 5 of 10 a detailed description of item(s) on each invoice submitted. The City pays invoices on Net 30 terms. Laws and Regulations The Vendor agrees to comply fully with all applicable local, State of Colorado, and Federal laws and regulations and municipal ordinances to include American Disabilities Act (ADA). Fees, Licenses, Permits The successful vendor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All vehicles and equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. Warranty Vendor warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with delivery and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Vendor or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Vendor in a manner and at a time acceptable to City. Delivery Delivery of all items shall be to: City of Fort Collins Warehouse 700 Wood Street Fort Collins, CO 80521 Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing submitted on the Bid Schedule, and not entered as separate pricing. Any surcharges or additional costs shall be noted & included in proposed pricing. Quantity Quantities are the amount the City Intends to purchase. The City does not guarantee purchase of any material as a result of this bid but may also increase or decrease the awarded quantity. ITB 10014 150kVA Pad Mounted Transformers Page 6 of 10 CITY OF FORT COLLINS BID SUBMITTAL INSTRUCTIONS The following items must be provided in the bid submittal package: • Bid Submittal Form (This form is separate in BidNet and must be filled out completely.) • FCU Bid Spreadsheet (This Excel spreadsheet is separate in BidNet and MUST be returned in Excel format.) Failure to submit in the format requested may cause the submittal to be deemed incomplete and may be subject to rejection. • Vendor Acknowledgement. (This form is separate in BidNet and must be filled out completely.) • Other documents may be submitted in Word or PDF format. Failure to submit any of the above may result in your bid being considered non-responsive. ITB 10014 150kVA Pad Mounted Transformers Page 7 of 10 ITB 10014 150kVA PAD MOUNTED TRANSFORMERS BID SUBMITTAL FORM VENDOR NAME: ___________________________________________________ QUANTITY: DESCRIPTION: 5 ea. COFC PART # T3000016 TRANSFORMER, 150kVA PAD-MOUNTED COMPARTMENTAL TYPE, THREE PHASE DISTRIBUTION WITH SEPARABLE INSULATED LOAD BREAK HIGH VOLTAGE CONNECTORS. HIGH VOLTAGE RATING: 13200 GRDY/7620. LOW VOLTAGE RATING: 480Y/277. SERIAL NUMBER 016 TO BE IN ACCORDANCE WITH SPECIFICATION #368-300 APPROVED MANUFACTURERS ASEA BROWN-BOVARI (ABB), PER SPEC, CENTRAL MOLONEY, PER SPEC, CG POWER SYSTEMS, PER SPEC, COOPER POWER, PER SPEC, HOWARD INDUSTRIES, PER SPEC, Any surcharges or additional costs shall be noted & included in bid submittal. 1. PRICING Bidders are required to include both a firm price and a price with escalation/de-escalation. The City will determine which pricing method to use. Price per each (firm) $ Price per each (w/escalation/de-escalation) $ Pricing expiration date: _____________________________________ ITB 10014 150kVA Pad Mounted Transformers Page 8 of 10 2. LEAD TIME Provide expected lead time for shipping of transformers: 3. PRICE ESCALATION/DE-ESCALATION a. Bidders are to identify the pricing method that that they feel most benefits the City. b. Provide support for your recommendation of which pricing method Vendor feels most benefits the City. What index is used? When and how often does your price for materials change? Include information about when your firm purchases raw materials for the cable. 4. ADDITIONAL INFORMATION 5. EXCEPTIONS ITB 10014 150kVA Pad Mounted Transformers Page 9 of 10 ACKNOWLEDGEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Bid and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in ITB 10014 150kVA Pad Mounted Transformer except as otherwise noted. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this Invitation to Bid. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor acknowledges receipt of addenda. f. Vendor acknowledges no conflict of interest. g. Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Vendors may redact text and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial information and financial data information may not be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Vendors hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions and pricing of any contract resulting from this request for proposal will be public information. ITB 10014 150kVA Pad Mounted Transformers Page 10 of 10 Legal Firm Name: Physical Address: Remit to Address: Phone: Name of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: