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HomeMy WebLinkAboutAddendum 3 - RFP - 9989 Elective Payment Tax Credit AssessmentAddendum # 3 9989 Elective Payment Tax Credit Assessment Page 1 of 3 ADDENDUM NO. 3 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 9989: Elective Payment Tax Credit Assessment OPENING DATE: 3:00 PM (Our Clock) June 28, 2023 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum : Exhibit 1 – Questions and Answers Please contact Beth Diven, Buyer II, at (970) 221-6216 or bdiven@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Addendum # 3 9989 Elective Payment Tax Credit Assessment Page 2 of 3 EXHIBIT 1 – QUESTIONS & ANSWERS 1. Can we propose a fee range by task rather than a not to exceed price? Yes. We will specifically also want you to include an itemized list of costs (hourly rate for personnel, materials, etc.) that factor into this range. 2. Does the City have any IRA eligible projects in design or construction, and if so what type? If none, do you have a list of energy efficiency or sustainability initiatives? Yes, the projects range from HVAC electrification retrofits, solar PV installations, and new construction opportunities. 3. Within the scope of the RFP, does the City have perspective on estimated number of renewable energy projects it may be pursuing considering the following elements: a. By type? For example, number of projects for each energy project listed in the RFP (e.g., solar, battery storage, wind, EV fleet, EV charging station installation, etc.?) Currently we have a solar PV project in the early stages of contracting, HVAC retrofits at a few facilities, and a new recreation/library project that is planning to use a ground source heat pump system for the HVAC system. We are currently developing a fleet and charging infrastructure master plan. Over the next 5 years it’s likely we would add up to 200 new vehicles and at least that many chargers. b. By size? Number of projects are expected to be less than 1 MW or greater than 1MW? Currently we have one solar PV system under 1 MW. We have several other potential projects that are waiting for funding opportunities. 4. Does the City typically require contractors to meet and document paying a prevailing wage in construction of its capital projects? Is there an existing reporting process in place? Yes, on both questions. 5. We have obtained and reviewed the City’s 2023/24 adopted budget. Can the city/departmental capital/strategic plans that are available be provided under an NDA to assist in preparing a proposal and fee estimate? In the next two years, we plan on two large HVAC building electrification projects and about 30 vehicle replacements that may qualify for this tax credit. 6. Elective payment comes with a few downsides – e.g., uncertainty around the timing of payment by the government and inability to monetize depreciation deductions associated with the project. Moreover, elective payment is phased out for a number of energy tax credits listed if project components are not manufactured domestically and project is at least 1 MW. In light of this, do the requested services include comparative analysis between elective payment and other tax credit monetization structures, including JVs with taxable entities and tax credit transfers? Yes, we would like to see any comparative analysis you are able to provide on other tax credit monetization structures and comparison to elective payment. Addendum # 3 9989 Elective Payment Tax Credit Assessment Page 3 of 3 7. Does the City plan to use any federal/state grants to fund any of its renewable energy projects? The City plans to use all options for funding our renewable energy projects. 8. Training City staff – can you please elaborate on what you expect the City staff to be able to do after completion of training outlined in the RFP. The purpose of the training is to ensure City staff gain a good understanding of the tax credits and their application to our projects. As staff will be updating leadership and City Council on these projects we want to be able to speak to the financial commitments, data tracking, and reporting required, and to explain the opportunities to use this funding mechanism. 9. The RFP asks for cost and work hours with 1) estimated hours by task; 2) cost by task; and 3) schedule of rates. Will the City permit a us to submit a fixed fee price for the scope of work or only submit estimated time and expenses? You are welcome to submit a fixed fee price, but we will still you to provide the other information as well.