HomeMy WebLinkAboutAddendum 1 - RFP - 9988 HVAC On-Call ServicesAddendum #1
9988 HVAC On-Call Services
ADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID 9988: HVAC On-Call Services
OPENING DATE: 3:00 PM (Our Clock) June 6, 2024
To all prospective bidders under the specifications and contract documents described above, the
following changes/additions are hereby made and detailed in the following sections of this
addendum:
Exhibit 1 – Preproposal Meeting Attendance Roster, Meeting Recording Link and Power
Point .pdf Presentation
Please contact Jake Rector, Senior Buyer, at (970) 221-6776 or jrector@fcgov.com with any
questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
Addendum #1
9988 HVAC On-Call Services
Exhibit 1
Preproposal Meeting Attendance Roster, Meeting Recording Link and Powerpoint
Presentation .pdf
Seth @ Everest Mechanical
Seth Saurabh, Everest Mechanical, sethsaurabh@everestmechanical.com, 908-656-5774
Whitty "Mike" Whitcomb
Tolin Mechanical, mwhitcomb@tolin.com
Leanne - Honeywell
Leanne Sienknecht
Honeywell
Leanne.Sienknecht@honeywell.com
Derrek Demel
Derrek Demel, Thrivaire, ddemel@thrivaire.com
Legacy Mechanical
jrugg@legacy-mechanical.com
American Air
American Air Heating & Air Conditioning Commercial@americanairnoco.com
Xavier Guerrero
Tolin Mechanical Systems
xguerrero@tolin.com
Marc Wagner
Marc Wagner MTech Mechanical marc.wagner@mtechg.com
Meeting Recording Link
https://us02web.zoom.us/rec/share/A3S4nVR6xetP13kmGZ6XLeWM92PkPvggsfmU0Qn -
BesnOrBFLk0ep-G6xjDuFHr4.qgCjFPYYvIBGOnWI
Passcode: ga+N3GYV
May 15, 2024
9988 HVAC On-Call Services
Jake Rector
9988 HVAC On-Call Services
-Introductions
Jake Rector –Senior Buyer
Stu Reeve –Senior Energy Manager
David Pritchett –Senior Technician –Facilities
Bounkheana Chhun –Civil Engineer III
Scott Foreman –Senior Supervisor –Utilities Maintenance
Nick Smiley –Senior Supervisor –Utilities Maintenance
-Please enter Name, Company and Email in Chat Line
-RFP Schedule Review
RFP Issued –May 2, 2023
Pre-Proposal Meeting –11:00AM MT May 15, 2023
Question Deadline –3:00PM MT May 22, 2023
Proposals Due –3:00PM MT June 6, 2023
Interview (If Applicable) –Week of June 17th
Award –June 2024
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9988 HVAC On-Call Services
The City of Fort Collins is requesting proposals from qualified Service Provider’s
for multiple experienced HVAC contractors to perform needed repair and
maintenance on City buildings and facilities on an on-call basis when required
by the City.
$100,000.00 Work Order Maximum
Both General Fund and Federally Funded Projects
Projects >$20k require multiple quotes from selected Service Providers.
All Federally funded projects, regardless of price, require three (3) quotes.
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9988 HVAC On-Call Services
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Requirements/Qualifications
-Minimum of three (3) qualified/certified HVAC technicians on staff at all times.
-Design and develop schematics for retrofits or existing system modifications.
-Demonstrated ability to work on multiple manufacturer equipment.
-Demonstrated experience on:
-Boilers and Hydronic Systems
-Chillers and Chilled Water Systems
-Air Handlers (AHU)
-Rooftop Units (RTU)
-Multi-Zone Systems
-Forced Air Furnace
-Exhaust Fans
-Water Heaters
-Domestic and Commercial Solar Systems
-Infrared Systems
9988 HVAC On-Call Services
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Requirements/Qualifications Continued…
-Provide list of three (3) commercial/industrial projects or On-Call Contracts over
the past 5 years.
-Service Provider to assign a company representative/project manager to the City
for consistency purposes.
-Bonded – Ability to be bonded on projects that exceed $100,000.00.
-Service Provider(s) to be responsible for obtaining any and all permits associated
with each awarded Work Order (where applicable).
9988 HVAC On-Call Services
Cost and Work Hours
General Funded Projects – Wage Schedule to be firm for one (1)
calendar year from the date of award.
Mobilization/Trip Charges
-City will not pay
Material/Equipment Markup %
-Submit as part of proposal.
-May be negotiated.
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9988 HVAC On-Call Services
Cost and Work Hours
Federally Funded Projects
Service Provider to adhere to most current Davis Bacon Wage Rage
Schedule at the time a quote is requested.
-Current Schedule to be provided
by the City at time of quote request
Certain Federal Projects will require No
Material Mark Up %.
-This will be disclosed by the City
at time of quote request.
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9988 HVAC On-Call Services
Colorado Justice Information System (CJIS) Requirement
Some projects may take place within Fort Collins Police Services
facilities. A successful Service Provider will provide proof of existing
current CJIS certification(s) or is required to obtain certification within
thirty (30) days from award.
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9988 HVAC On-Call Services
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Evaluation Criteria
20% - Scope of Proposal
30% - Firm Capability and Assigned Personnel
10% - Sustainability/TBL Methodology
40% - Cost & Work Hours
9988 HVAC On-Call Services
Colorado Open Records Act (CORA) C.R.S. §§24-72-200.1 et seq.
-Any proposals submitted hereunder are subject to public disclosure by
the City pursuant to CORA and City ordinances.
-Vendors may submit one (1) additional complete proposal clearly
marked “FOR PUBLIC VIEWING.”
-Such statement does not necessarily exempt such documentation
from public disclosure if awarded the project as all provisions of any
contract resulting from this request for proposal will be public
information.
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9988 HVAC On-Call Services
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Questions?
Please send to Jake Rector at jrector@fcgov.com
RFP Schedule Review
RFP Issued – May 2, 2023
Pre-Proposal Meeting – 11:00AM MT May 15, 2023
Question Deadline – 3:00PM MT May 22, 2023
Proposals Due – 3:00PM MT June 6, 2023
Interview (If Applicable) – Week of June 17th
Award – June 2024