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Home My WebLink AboutAddendum 1 - RFP - 9971 Design of Septage Receiving Station at Drake Water Reclamation Facility ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing Description of RFP 9971 Design of Septage Receiving Station at the Drake Water Reclamation Facility OPENING DATE: 3:00 PM (Our Clock) May 1, 2024 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 - Pre-Proposal Presentation and Attendance List Exhibit 2 - Q & A Please contact JD McCune, Senior Buyer, at (970) 416-4377 or jmccune@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Addendum 1 RFP 9971 Design of Septage Receiving Station at the Drake Water Reclamation Facility Page 1 of 2 Exhibit 1 April 10, 2024 BID 9971 for Design Services For Septage Receiving Pre-Bid Meeting 1 AGENDA 1. Introductions 2. Proposal Process and Schedule 3. Proposal Documents 4. Project Background and Objectives 5. Scope of Services 2 INTRODUCTIONS • JD McCune • Senior Buyer, Purchasing • Kelly Wasserbach • PM, Capital Projects 3 BID PROCESS AND SCHEDULE • Submit bid online via RMEPS (BidNet) • Anticipated Schedule • Design by June 2025 • Construction fall/winter 2025/2026 We encourage you to ask questions prior to the question deadline 4 Item Date RFP Issuance April 1, 2024 Pre-Proposal Meeting April 10, 2024 Question Deadline 3:00PM MT April 19, 2024 Final Addendum Issued April 24, 2024 Proposal Due Date 3:00PM MT May 1, 2024 Interviews (Tentative) Week of May 13, 2024 BID PROCESS AND SCHEDULE Proposals will be evaluated based on the following matrix Evaluation of Cost & Work Hours Category will consider the following: • Appropriate hour allocation for all skill levels. • Reasonable and appropriate effort for all tasks. • Transparent and competitive rates • Total cost • If applicable, added value for additional scope items proposed. 5 WEIGHTING FACTOR CATEGORY 45% Firm Capability & Experience 30% Cost & Work Hours 20% Project Approach & Schedule 5% Sustainability/TBL Methodology BID DOCUMENTS Proposals must include the following (per section IV of the RFP): • Cover letter/executive summary • Professional information • Items to address concerning scope are outlined in Section IV.C • Firm capabilities • Cost and work hours • Sample agreement • Acknowledgement 6 BACKGROUND AND OBJECTIVES Septage Receiving • Program has grown 25% in the last three years • Safety concerns with infrastructure inside • Hydrogen Sulfide alarm goes off at least once a month • Can get to over 100 ppm • Can last for over an hour • Concerns around sampling and flow calculations • Hoping to move this program before beginning the larger Preliminary Treatment work. 7 Alternatives Analysis • Needs to stay within the fence line • Consider odor control • Consider sustainability of the location • Freezing • Movement of water • Solids handling SCOPE OF SERVICES 8 Business Plan • What are other utilities doing? • Full load vs partial load • O&M as well as Capital Costs • Remain competitive and equitable SCOPE OF SERVICES 9 SCOPE OF SERVICES Design • 30%, 60%, 90% with drawings, specifications, and cost estimates • Alternate bid item for construction services 10 QUESTIONS & THANK YOU Email JD McCune questions before April 19th at 3:00 PM MT jmccune@fcgov.com THANK YOU FOR ATTENDING THE SEPTAGE RECEIVING PRE-PROPOSAL MEETING 11 ATTENDANCE RECORD ‐ MANDATORY PRE‐PROPOSAL MEETING PROJECT: 9971 DESIGN OF SEPTAGE RECEIVING STATION AT THE DRAKE WATER RECLAMATION FACILITY TIME: 1:00 PM MT DATE: April 10, 2024 LOCATION: 3036 ENVIRONMENTAL DR., FORT COLLINS, CO 80525 NAME FIRM NAME EMAIL ADDRESS Greg Woodward Burns & McDonnell gjwoodward@burnsmcd.com Tyler Collins Ditesco tyler.collins@ditescoservices.com Steve James JUB Engineers, Inc sjames@jub.com Tanner Germundson JUB Engineers, Inc tgermundson@jub.com Reed Meriwether Merrick rmeriwether@merrick.com John Kvosman Merrick john.kvosman@merrick.com Gina McCPhee HDR gina.mccphee@hdrinc.com Andrew Dixon Kimley Horn andrew.dixon@kimley‐horn.com Jackie Kingdom Carollo jkingdom@carollo.com Powell Hinson Carollo phinson@carollo.com John McGee JVA, Inc jmcgee@jvajva.com Kevin Greer HDR kevin.greer@hddrinc.com Mike Yeomans Hazen myeomans@hazenandsawyer.com Matt Krumble Hazen mkrumble@hazenandsawyer.com Micheal Weber Hazen mweber@hazenandsawyer.com Mat Gough HDR matt.gough@hdrinc.com Matt Reimann Stantec matthew.reimann@stantec.com Cody Charnas Stantec cody.charnas@stantec.com Nate Brown Stantec nathan.browm@stantec.com Exhibit 2 Questions and Answers 1. How was the $0.09 per gallon rate determined? a. That was an analysis pre-2020 done to cover the cost of operations and maintenance. No capital costs were included. 2. Any grease problems? a. We haven’t had major clogging or notice anything significant. However, without testing each truck, we can only assume where the issues come from. 3. Is it most private company or public dumps? a. We have about 20 companies who haul to our site. Most service septic tanks. Some come from porta-lets and land management vault toilets. No other municipalities come to us. 4. Is the City open to upgrades to existing structure? a. Yes, the “do nothing” or “minor improvements” alternative needs to be considered in the alternatives analysis. That would include keeping things where they are. 5. 1041 info, what it means and how it works? a. 1041 is a permitting process that is new to the City, but not to the state. It is similar to an Environmental Impact Study that the EPA would make someone do for major development. The water reclamation facility would only need to go through it if any infrastructure was outside the fence line or increased capacity of the facility. 6. Will the City sole source the control system integrator for this project or will the system integrator be contracted under the electrical sub-contractor (construction phase) a. Project delivery methods have not been determined at this time. We usually hire a GC who bids with an integrator and electrical sub, but that is not a requirement for the project. 7. Does the City have specific geotechnical, survey, and/or architectural firms preferred for this project. a. No. If there is small work to be done, we have a list of on-call contractors we can use, but no one is specifically preferred.