HomeMy WebLinkAboutBID - 9977 City Hall - Automatic Transfer SwitchBID 9977 – City Hall Automatic Transfer Switch Page 1 of 10
INVITATION TO BID
9977 CITY HALL AUTOMATIC TRANSFER SWITCH
BID OPENING: 3:00 PM MT (our clock), APRIL 30, 2024
The City of Fort Collins is requesting bids from qualified Vendors for the purchase of one (1)
Automatic Transfer Switch for City Hall as follows.
All pricing to include FOB Destination – 518 N. Loomis Ave., Fort Collins, CO 80521
The City is interested in purchasing one (1) Automatic Transfer Switch of either of the following
options:
Manufacturer: ABB
Model: ZBTS T-Series, 1600 A - 3000 A, ZSBD200WB1M8TCRXXX
Manufacturer: ASCO
Model: G07APBA32000N5XC,6DL,31BG 72EE2,82E,1191M1,119R
It is not required to submit a BID for both models. Prior authorization to submit an
alternative/equivalent model is required before the BID opening date.
As part of the City’s commitment to Sustainable Purchasing, electronic bid submission is
preferred. Bids shall be submitted online through the Rocky Mountain E-Purchasing
System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Please note:
submitting bids through RMEPS may need additional time for completion. Bids not submitted by
the designated Opening Date and Time will not be accepted by the system.
The City encourages all disadvantaged business enterprises to submit bid in response to all
invitations to bid. No individual or business will be discriminated against on the grounds of race,
color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs
can compete fairly and to ensure nondiscrimination in the award and administration of all
contracts.
Public Bid Opening: Bid opening will be conducted shortly after 3:00 PM MT on April 30, 2024.
Bid openings will be conducted by videoconference. At said place and time, and promptly
thereafter, all Bids that have been duly received will publicly opened and read aloud. To access
the Bid opening, please follow the link:
Topic: 9977 BID OPENING - City Hall Automatic Transfer Switch
Time: Apr 30, 2024 03:00 PM Mountain Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/85660732515?pwd=THdlcjFQWURTNTZnNGM1WTI2emxSUT09
Meeting ID: 856 6073 2515
Passcode: 177804
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
fcgov.com/purchasing
BID 9977 – City Hall Automatic Transfer Switch Page 2 of 10
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Passcode: 177804
Find your local number: https://us02web.zoom.us/u/kbYK31PwBn
Any additional questions should be submitted, preferably in writing via email, to Jake
Rector, Senior Buyer at jrector@fcgov.com, no later than 3:00 PM MT (our clock) on
December 6, 2023. Please format your e-mail to include: Bid 9914 – LED Lighting – Interior and
Exterior in the subject line. Questions received after this deadline may not be answered.
Responses to all questions submitted before the deadline will be addressed in an addendum and
posted on the Rocky Mountain E-Purchasing System webpage.
Rocky Mountain E-Purchasing System hosted by BidNet:
A copy of the Bid may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
This BID has been posted utilizing the following Commodity Code(s):
20367 Power Supplies: Surge Protectors, Uninterruptible Power Supplies, Switches, etc.,
Environmentally Certified Products
20767 Power Supplies: Surge Protectors, Uninterruptible Power Supplies, Switches, etc.
BID 9977 – City Hall Automatic Transfer Switch Page 3 of 10
28564 Motor Controllers, Contactors, Push Button Stations, Relays, Safety Switches, Starters, Coils
and Brushes
28579 Switches, Parts and Accessories (Miscellaneous)
69079 Switches, Temperature Pressure
Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-
4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded
full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, or national origin in consideration for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age
40 years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
The City also strictly prohibits unlawful harassment in the workplace, including sexual
harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages
in protected activity. Protected activity includes an employee complaining that he or she has been
discriminated against in violation of the above policy or participating in an employment
discrimination proceeding.
The City requires its Vendor to comply with the City’s policy for equal employment opportunity
and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to
all third-party Vendor and their subcontractors/subconsultants at every tier.
Colorado Open Records Act: The City is a governmental entity subject to the Colorado Open
Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any bid submitted hereunder is subject
to public disclosure by the City pursuant to CORA and City ordinances. All submitted bids, Bid
Forms, and the awarded contract will be considered public records subject to disclosure
under CORA. By responding to this Bid, Contractor hereby waives any and all claims for
damages against the City for the City’s good faith compliance with CORA.
Special Instructions:
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity. Bid prices must be held firm
for a period of ninety (90) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the Vendor. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
BID 9977 – City Hall Automatic Transfer Switch Page 4 of 10
Only bids properly received by the Purchasing Office will be accepted. All bids should be
clearly identified by the bid number and bid name contained in the bid proposal.
No bid will be accepted from, or any purchase order awarded, to any person, firm or corporation
in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Vendors must be properly licensed and secure necessary permits wherever applicable.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject
any and all bids, and to waive any irregularities or informalities.
Sales Prohibited/ Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight Terms: Unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Collusive or Sham Bids: Any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
Vendor Registration: The City requires a new Vendor receiving awards from the City to submit
IRS form W-9 and requires all Vendors to accept Direct Deposit (Electronic) payment. If needed,
the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s
Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please
do not submit these documents with your proposal, however, if you take exception to
participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as
an exception. The City may waive the requirement to participate in Direct Deposit (Electronic)
payments at its sole discretion.
Bid results are posted online at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Gerry Paul
Purchasing Director
BID 9977 – City Hall Automatic Transfer Switch Page 5 of 10
CITY OF FORT COLLINS
GENERAL INFORMATION
The City of Fort Collins is requesting bids for [project description].
Schedule
The following represents the City’s target schedule for the bid. The City reserves the right to
amend the target schedule at any time.
• Bid issuance: April 9, 2024
• Question deadline: 3:00 PM MT on April 16, 2024
• Bid Opening Date: 3:00 MT (our clock) on April 30, 2024
• Award of Contract (tentative): April 2024
Method of Award
The City reserves the right to split the bid award in whatever percentages are most advantageous
to the City.
Agreement
The awarded Vendor will receive a Purchase Order from the City authorizing work under this
Agreement. Vendor should not begin any Work prior to receipt of the Purchase Order.
Invoices & Payments
Invoices should be emailed monthly or after a shipment to invoices@fcgov.com with a copy to the
Project Manager. The cost of the item(s) delivered shall be paid to the Vendor each month
following the submittal of a correct invoice. Vendor should include Purchase Order Number and
a detailed description of item(s) on each invoice submitted. The City pays invoices on Net 30
terms.
Laws and Regulations
All work and/or materials must meet current standards in force by recognized technical and
professional societies, trade and materials supply associations, institutes and organizations,
bureaus and testing laboratories.
The Contractor agrees to comply fully with all applicable local, State of Colorado and Federal laws
and regulations and municipal ordinances to include American Disabilities Act (ADA). The
Contractor further agrees to comply fully with the Occupational Saf ety and Health Act, all
regulations issued there under, and all state laws and regulations enacted and adopted pursuant
thereto.
Warranty
Vendor warrants all equipment, materials, labor and other work, provided under this Agreement,
except City-furnished materials, equipment and labor, against defects and nonconformances in
design, materials and workmanship/workwomanship for a period beginning with delivery and
ending twelve (12) months from and after final acceptance under the Agreement, regardless
whether the same were furnished or performed by Vendor or by any of its subcontractors of any
tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected
item or part thereof shall be redesigned, repaired or replaced by Vendor in a manner and at a
time acceptable to City.
BID 9977 – City Hall Automatic Transfer Switch Page 6 of 10
Delivery
Delivery of all item shall be to:
City of Fort Collins – Warehouse
518 N. Loomis Ave.
Fort Collins, CO 80521
Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing
submitted on the Bid Schedule, and not entered as separate pricing. Any surcharges or additional
costs shall be noted & included in proposed pricing.
BID 9977 – City Hall Automatic Transfer Switch Page 7 of 10
CITY OF FORT COLLINS
BID SUBMITTAL INSTRUCTIONS
The following items must be provided in the bid submittal package:
1) Completed Bid Submittal Form, consisting of two (2) pages, including:
• Bid Schedule
• Acknowledgement
Failure to submit any of the above may result in your bid being considered non-responsive.
9977 CITY HALL AUTOMATIC TRANSFER SWITCH
BID SUBMITTAL FORM
BID 9977 – City Hall Automatic Transfer Switch Page 8 of 10
VENDOR NAME:
SUBMITTAL DATE:
A. BID SCHEDULE
ADD PRICING, LEAD TIME - All Total Pricing is FOB Destination to 518 N. Loomis Ave.,
Fort Collins, CO 80521
Manufacturer: ABB
Model: ZBTS T-Series, 1600 A - 3000 A, ZSBD200WB1M8TCRXXX
QUANTITY ONE (1) PRICE: $_____________________
In Words: _____________________________________________________________
Estimated Lead Time (Weeks): ___________________
QUANTITY ONE (1) PRICE WITH EXPEDITED LEAD TIME: $___________________
In Words: _____________________________________________________________
Expedited Lead Time: _________________
-------------------------------------------------------------------------------------------------------------------------------
Manufacturer: ASCO
Model: G07APBA32000N5XC,6DL,31BG 72EE2,82E,1191M1,119R
QUANTITY ONE (1) PRICE: $_____________________
In Words: _____________________________________________________________
Estimated Lead Time (Weeks): ___________________
QUANTITY ONE (1) PRICE WITH EXPEDITED LEAD TIME: $___________________
In Words: _____________________________________________________________
Expedited Lead Time: _________________
9977 CITY HALL AUTOMATIC TRANSFER SWITCH
BID SUBMITTAL FORM
BID 9977 – City Hall Automatic Transfer Switch Page 9 of 10
D. ACKNOWLEDGEMENT
Vendor hereby acknowledges receipt of the City of Fort Collins Bid and acknowledges that it
has read and agrees to be fully bound by all of the terms, conditions and other provisions set
forth in 9977 CITY HALL AUTOMATIC TRANSFER SWITCH except as otherwise noted.
Additionally, Vendor hereby makes the following representations to City:
a. All of the statements and representations made in this proposal are true to the best of the
Vendor’s knowledge and belief.
b. Vendor commits that it is able to meet the terms provided in this proposal.
c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.
d. Vendor further agrees that the method of award is acceptable.
e. Vendor also agrees to complete the proposed Notice of Award (NOA) with the City of Fort
Collins within 10 days of notice of award. If NOA is not completed and signed within 10
days, City reserves the right to cancel and award to the next highest rated firm.
f. Vendor acknowledges receipt of addenda.
g. Vendor acknowledges no conflict of interest.
h. Vendor acknowledges that the City is a governmental entity subject to the Colorado Open
Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any bid submitted hereunder is
subject to public disclosure by the City pursuant to CORA and City ordinances. All
submitted bids, Bid Forms, and the awarded contract will be considered public
records subject to disclosure under CORA. By responding to this Bid, Vendor hereby
waives any and all claims for damages against the City for the City’s good faith compliance
with CORA.
Legal Firm Name:
Physical Address:
Remit to Address:
Phone:
Name of Authorized Agent of Firm:
Signature of Authorized Agent:
Primary Contact for Project:
Title: Email Address:
Phone: Cell Phone:
NOTE: ALL BID SUBMITTAL FORM PAGES MUST BE COMPLETED, SIGNED
WHERE REQUIRED & RETURNED WITH YOUR BID PROPOSAL PACKAGE
BID 9977 – City Hall Automatic Transfer Switch Page 10 of 10