HomeMy WebLinkAboutCORRESPONDENCE - RFP - 9156 ACCELA SOFTWARE IMPLEMENTATION & CONFIGURATION SERVICESTru P� oint
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City of Fort Collins, Colorado
Proposal and Quote
For
Development of Accela Citizen Access Payment
Adapter Interface for NCR
Prepared by:
TruePoint Solutions, LLC
3262 Penryn Road, Suite 100-B
Loomis, CA 95650
(916) 577-1470
www.TruePointSolutions.com
Date: 12/04/2020
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Table of Contents
TruePoint Background and Qualifications .................................... 2
2 Project Understanding .................................................................... 3
3 Proposed Scope of Services .......................................................... 3
4 Cost Proposal .................................................................................. 4
5 Payment Terms ................................................................................ 4
Proposal to City of Fort Collins, CO 1 TruePoint Solutions
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1 TruePoint Background and Qualifications
TruePoint Solutions is an independent, proven, and experienced professional services
company working with local government agencies and their Accela products. The
combination of Accela's enterprise software solutions and TruePoint's experience in
implementing government solutions empower local government agencies to reduce workload,
increase efficiencies, and provide their citizens and staff with easier, more convenient access
to government services.
Systems Integrators like TruePoint bring extensive industry and product-specific
experience to the Accela implementation process, providing a valuable and rewarding
experience to our clients. TruePoint has been working with the Accela Automation
product suite since our inception in 2005. Over 50+ successful Accela Automation
services engagements have made TruePoint Solutions the `go to' company for
implementing, enhancing, refreshing and servicing your agency's Accela suite of
products.
TruePoint Solutions appreciates the opportunity to continue working with the City of Fort
Collins in enhancing the utilization of your Accela products.
Successful implementation projects where TruePoint has been involved include:
TruePoint,
City of Alameda; CA
Gty of Atlanta, GA
City of Asheville, NC
City of Clearwater, FL
City of Corvallis, OR
City of EI Paso, TX
City of Fort Collins, CO
City of Grass Valley, CA
City of Hesperia, CA
City of Indianapolis, IN
City of Martinez, CA
City of Maryland Heights, MO
City of McAllen, TX
City of New York City, NY
City of Oklahoma City, OK
City of Ontario, CA
City of Palo Alto, CA
City of Peoria, AZ
City of Pleasanton, CA
City of Pleasant Hill, CA
City of Reno, NV
City of Rochester, MN
City of Sacramento, CA
City of Santa Monica, CA
City of Tigard, OR
City of Virginia Beach, VA
City of Watertown, WI
„ Adams County, CO
„ Bexar County, TX
„ Boulder County, CO
„ Buncombe County, NC
� Clackamas County, OR
„ Carroll County, MD
„ Cobb County, GA
„ Contra Costa County, CA
„ Gwinnett County, GA
�, King County, WA
� Maricopa County, AZ
„ Marion County, IN
„ Monterey County, CA
„ Napa County, CA
„ Placer County, Ca
„ Pinal County, AZ
� Sacramento County, CA
., San Diego County, CA
„ San Mateo County, CA
„ Stanislaus County, CA
� Weld County, CO
,. Cfty and County of Denver
,. Town of Los Gatos, CA
.. Town of Paradise, CA
., State of Montana
.. DC - OSSE
., Tahoe Regfonal Plannfng Authonty
.. California Office of State Health
Planning and Development
Proposal to City of Fort Collins, CO 2 TruePoint Solutions
Accela Automation Projects/Clients
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2 Project Understanding
TruePoint Solutions has been asked to assist the City of Fort Collins in the implementation of
functionality to support the online submittal of simple/"over the counter" building permit
applications via Accela Citizen Access. To take full advantage of online permitting capability,
functionality to process online fee payments is necessary. As such, it will be necessary to
develop a payment adapter interface between Accela ACA and the City's chosen payment
processor (NCR)
3 Proposed Scope of Services
This effort will focus on the development of a payment adapter interface to NCR. TruePoint will
partner with Gray Quarter for the development of the solution. The solution will be based upon a
similar interface Gray Quarter previously developed between Accela/ACA and NCR. That
solution will be enhanced to work via NCR's payment re-direct approach. The solution is a
subscription-based approach that utilizes Gray Quarter's iPAAS for ACA Interface Adapter. As
such, the solution will involve the following one-time setup and ongoing subscription components
and associated costs:
Subscription to iPaaS for ACA Redirect Interface
Adapter between NCR's payment redirect solution
and Accela Citizen Access. Subscription begin upon
provision of environment and providing connection
information to Client and expires on anniversary
date. When multiple years prepaid expiration date
computed sequentially from start date. (1 year
I-PAY-REDIRECT subscri tion - re a $7,188
Initial on-time setup and configuration to connect with
Agency system and payment provider. (discounted
I-PAY-INSTALL 50% on multi- ear $5,000
TruePoint will work with Gray Quarter and the City to implement the solution as described above
for the initial implementation costs described above. The City will also need to need to sign a
subscription agreement with Gray Quarter for the ongoing iPaaS functionality and services.
Estimated Timelines:
TruePoint will work with the City to complete the implementation as soon as possible/practical for
all parties involved.
Proposal to City of Fort Collins, CO 3 TruePoint Solutions
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4 Cost Proposal
Implementation Costs
I-PAY-RED I RECT
I-PAY-I NSTALL
nses
Implementation Costs
Estimate Total
Expenses Estimate Total
Project Budget Estimate
Amount Comment
Subscription to iPaaS for ACA Redirect
Interface Adapter between NCR's payment re-
direct solution and Accela Citizen Access.
Subscription begin upon provision of
environment and providing connection
information to Client and expires on anniversary
date. When multiple years prepaid expiration
date computed sequentially from start date. (1
$7,188 vear subscription - preqavl
Initial on-time setup and configuration to
connect with Agency system and payment
$5,000 provider. (discounted 50% on multi-year)
$0 � Assumes services will be
$12,188
$0
$12,188
ded remotelv.
5 Payment Terms
Invoices for services and expenses will be prepared monthly. Payment for invoices is due 30
days after receipt.
Ongoing product and services subscription costs for I-PAY-REDIRECT functionality will be
covered under a separate subscription agreement between the City and Gray Quarter.
Proposal to City of Fort Collins, CO 4 TruePoint Solutions
woRK oRDER
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT CQLLINS
AND
TruePoint Solutions
DATED:
Work Order Number: 02
Purchase Order Number:
Project Title: ACA Payment Adapter Inter�ace for NGR
Originai 8id1RFP Number & Name: RFP 9156 Accela Software Implementatian and Configuration
�ervices
Carnrz�encement Date: Upon Work C3rder Approval
Completion Date: 12/31/2t120
Maximum Fee: (time and reimbursable direct costs): $12,188
Project Description: Work with the City IT AccePa support team to develop and configure a payment
adapter interface between Acceia Gitizen Access and NCR, the Gity's payment
pracessor.
Scope of Services:
This efFort will focus or� the developmen# of a payment adapter interFace to NCR. TruePoint wili partner
v�ith Gray Quarter for the development of the solution. The soiution will be based upon a sirrailar interFace
Gray Quarter previously developed between Accela/ACA and NCR. That solution wiil be enhanced to
work via NCR's payment re-direct approach. The solution is a subscriptian-based approach that �atiiize3
Gray Quarter's iPAAS for ACA Interface Adapter. As such, the solution will involve the following one-time
setup and ongoing subscription components and associated costs:
Subseription tfl iPaaS for ACA Redirect In#erface Rdapter
between NCR's payment redirect solutian and ,�ccela
Citizen Access. Subscription begin upon provision of
environment and providing cannection information to Glient
and expires on anniversary date. When multiple years
prepaid expiration date computed sequentially from start
i-PAY-REDIRECT date. � ear subscri tion - pre a $7,1 S$
fnitial on-time setup and configuration to connect with
Agency system and payment provider. (discounted 50% on
!-PAY-lIi1STALL muiti- ear �5,000
TrueP�int will work with Gray Q�aarter and the Ci#y to implement the soiution as described above for initiai
impiementaiican costs described above. The City will also need to work directly with Gray Quarter to sign
a subscrip4ion agraement with for the ongoing iPaaS functionality and services.
Professional agrees to perform the services
identified above and on the atiached forms in
accordance with the terms and conditions
contained herein and in the Professional Serviees
Agreement between the parkies. in the event of a
eonflict behrueen or ambiguity in the terms of the
Pr�fessional Services Agreement and this work
order (inciuding the attached forms) the
Professionai Services Agreement shall control.
The attached forms consisting of ( )
pages are hereby accepted and incorporated
herein, by this referencs, and Notice to Proceed is
hereby given.
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By:
� ��i�+.1"fi�'�,. ���......t_s�-.
CiTY OF FORT COLLINS
Submitted By: l�V�GL!''Gfif% V ��tflGGj
Project Manager
Da#e: 12/4�/2020
Approved by:
Purchasing Director (if over $60,000)
Date:
Date: � �—``{� " ��-�, �
CARES ACT PROCUREMENT CHECKLIST
PROJECT NAME AND CARES PROJECT NUMBER: Accela Online Payments
PURCHASE AMOUNT: $12,188
BRIEF DESCRIPTION OF MATERIALSISERVICES TO BE PURCHASED: Workflow customization and hosted payment solution
VENDOR: Truepoint Solutions
BACKGROUND:
Purchases utilizing CARES Act funds must be executed in accordance with the City's Municipal Code, Article IV Purchasing and
Contracting and the City's Procurement Policies & Procedures Manual. Please complete the attached checklist for all procurements
utilizing CARES Act funds and submit to Purchasing at purchasing[a�.fcgov.com and/or attached to the JDE requisition..
BASIS FOR AWARD: (Select One)
❑ Purchases Less Than $7,500 — Department discretion —<$5,000 Pay via Tungsten or PCard. PO required >$5,000
❑ Purchase Between $7,500 and $60,000 (Select One)
❑ Attach three (3) quotes — Low bidder selected
❑ Attach quotes and steps taken to obtain quotes — Less than three (3) quotes
❑ Attach quotes and rationale for vendor selected — Low bidder not selected
❑ Purchase Greater Than $60,000 — Contact Purchasing
❑ Purchase Under Cooperative Agreement — Attach Quote and Provide Cooperative Agreement Name & Details:
C' Purchase Under Existing City Contract andlor Work Order Agreement — Attach Quote and Agreement Name & Number:
RFP 9156 - Accela Software Implementation & Confiquration
❑ Exception to the Competitive Purchasing Process (check all that apply)
A contract for materials, professional services or services may be awarded without competition if fhe Purchasing Agent determines
in writing that one (1) or more of fhe following conditions exists.
❑ Emergency Purchase (Select One) — Competitive purchasing process waived in response to COVID-19 pandemic.
❑ Less than $200,000 (Approval-Purchasing Director, Chief Financial Officer & Service Area Director)
❑ Greater than $200,000 (Approval-Purchasing Director, Chief Financial Officer, Service Area Director & City Manager)
❑ Non-Emergency Purchase. Exceptions greater than $200,000 require Council approval. The following justifications are for
Purchases less than $200,000. Select all that apply. (Approval — Purchasing Director, Chief Financial Officer, Service Area
Director)
❑ There exists only one (1) responsible source;
❑ Although there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if
used, will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will
subsfantially impede fhe City's administrative functions or the delivery of services to the public;
City of
���rt C���Ins Cares Act Procurement Checklist Page 1 of 3
Purchasing
❑ A particular material or service is required to maintain interchangeability or compatibilify as a part of an existing
integrated system;
❑ A particular maferial, professional service or service is required in order fo standardize or maintain standardization for
fhe purpose of reducing financial investment or simplifying administration;
❑ The material is perishable;
❑ The material qualifies as an object of fine art;
� A particular material is required to mafch materials in use, so as to produce visual harmony;
❑ A particular material is required to enable use by a specific individual;
❑ A particular material is prescribed by a professional advisor;
❑ The material, professional service or service is the subject of a change order.
Justification and Rationale for Exception (attach quoteslproposals and supporting documentation)
PRICE ANALYSIS:
This secfion must be completed for all purchases executed under an exception fo the purchasing process to document the
reasonableness of fhe offered price. The Price Analysis compares fhe quoted price with known indicators of reasonableness.
(Select all that apply)
❑ Consistent with an Independent Cost Estimate (ICE);
❑ Compare to prices obtained through market research for same or similar items;
❑ For services, hourly rates consistent with rates offered in the market for similar level professionals;
❑ Unique or innovative process/service/product;
❑ Consistent with published price lists;
❑ Reviewed analysis of pricing information provided by supplier,
❑ Quoted price consisfent with previous prices paid (historical);
❑ Other:
Provide a briefjustification narrative supporting the reason(s) for the selection(s) above.
ADDITIONAL DEPARTMENT RESPONSIBILITIES: (check all)
L�=i QuoteslProposalslWork Orders Attached
L� Statement of Services Attached (required for all services/professional services)
� JDE Requisition Entered and Approved with CARES account number
❑ Consulted with Purchasing to Determine If Services Agreement is Requiretl
City of
���rt C���Ins Cares Act Procurement Checklist Page 2 of 3
Purohasing �
PURCHASING REQUIREMENTS: (to be completed by Purchasing)
� Verified Basis of Award and Supporting Documentation
❑ Confirmed Vendor Number Created (W9 & ACH required for new vendors)
❑ Established Services or Professional Services Agreement (if required)
❑ Certificate of Insurance (if required).
� Verified Vendor is not Debarred via System for Award Management (SAM)
SUBMITTED BY: M�^�t�iY BU�ii�1 PRINTED: Marcus V Bodig
DEPARTMENT: Information Department DATE: 12/7/2020
APPROVED BY:
�� � ��
BUYER (Required)
L� ` `- "
y��
DEPARTMENT MANAGER (Required)
I v V�
SERVICE AREA IRECTOR (Required for all Exceptions)
PURCHASING DIRECTOR (Required for all Exceptions)
CHIEF FINANCIAL OFFICER (Required for Exceptions >$60K)
PRINTED: Ed Bonnette
DATE: 12/8/2020
PRINTED: Chris Martinez
DATE: 12/8/2020
12/8/2020
PRINTED:
DATE:
PRINTED:
DATE:
PRINTED:
DATE:
City of
���rt C���Ins Cares Act Procurement Checklist
Purchasing
Page 3 of 3
SAM Search Results
List of records matching your search for :
Search Term : Truepoint Solutions, LLC*
Record Status: Active
ENTITY Truepoint Solutions, LLC Status: Active
DUNS: 836971718 +4: CAGE Code: 6DAP0 DoDAAC:
Expiration Date: 08/23/2021 Has Active Exclusion?: No Debt Subject to Offset?: No
Address: 3262 Penryn Rd 100-B
City: Loomis State/Province: CALIFORNIA
ZIP Code: 95650-8050 Country: UNITED STATES
December 08, 2020 3:45 PM https://www.sam.gov Page 1 of 1