HomeMy WebLinkAboutCORRESPONDENCE - SOLE SOURCE - CD JONES AND COEXCEPTION TO COMPETITIVE PURCHASING PROCESS "SOLE SOURCE" JUSTIFICATION (FOR PURCHASES $7,500 -$60,000 ANNUALLY)
PROJECT NAME: FoCo Cafe Furnace Replacement
PURCHASE AMOUNT: $.a...11=5=56 __ .0 ..... 7 ________________________ _ APPROPRIATED BUDGET AMOUNT:$ _____________________ _
SCOPE OF SERVICES/MATERIALS TO BE PURCHASED: __ Fu=m=ac=e/=-A .... C ________________ _
VENDOR: ..:.;.:..-______________________________ _ EXCEPTION TO THE COMPETITIVE PROCESS RATIONALE PER CITY CODE (check all that apply):
A contract for materials, professional services or se,vices may be awarded without competition if the Purchasing Agent
determines in writing that one (1) or more of the following conditions exists:
12:1 There exists only one (1) responsible source;
□Although there exists more than one ( 1) responsible source, a competitive process cannot reasonably be used or. if used,
will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially
impede the City's administrative functions or the delivery of services to the public;
D A particular material or service is required to maintain interchangeability or compatibility as a part of an existing integrated
system;
D A particular material, professional service or service is required in order to standardize or maintain standardization for the
purpose of reducing financial investment or simplifying administration; □The material is perishable;
□The material qualifies as an object of fine art;
□A particular material is required to match materials in use, so as to produce visual harmony;
□A particular material is required to enable use by a specific individual;
□A particular material is prescribed by a professional advisor;
□The material, professional service or service is the subject of a change order.
BACKGROUND/JUSTIFICATION (Attach Supporting Documentation):
12:1 Attach quote (Required)
Provide brief justification narrative supporting the reason(s} for the exception(s) to the competitive process selected
above. York products can only be aguired thourgh CD Jones & Co. Its more cost effective to buy direct verse the
contractor. We will be self performing the repair.
Cltyof
�5 Sole Source Request Form Off,cia/ Purchasing Form ,.-, ,;:.,
Last updated 7/2016 ..!:>,
CD Jones and CO.
$11,556.07
DocuSign Envelope ID: BF0A873D-1EAB-4518-8940-1F51D70084A3
DocuSign Envelope ID: BF0A873D-1EAB-4518-8940-1F51D70084A3
6/21/2023
Jake Rector
Tracy Ochsner
6/22/2023
6/22/2023
Gerry Paul
DocuSign Envelope ID: BF0A873D-1EAB-4518-8940-1F51D70084A3
1
Quote
Entered Date Taken By Customer #Order #
5/31/23 rlb 12180 56062477-00
PO #Requested Ship Date Page #
Quote Rick 5/31/23 1
Bill To Ship To Correspondence To
CITY OF FORT COLLINS FACILITIES DIV CHARLES D. JONES & CO., INC.
ACCOUNTS PAYABLE
PO BOX 580
117 N MASON PO BOX 7411
FT COLLINS, CO 80522 FT COLLINS, CO 80521 CAROL STREAM, IL 60197-7411
Instructions
Ship Point Via Shipped Terms
(FTC) C.D. JONES FT. COLLINS CUSTOMER P/U 1% 10th N 30
Notes
Line Product and Description UPC
Item
Order
Quantity
Shipped
Quantity
Qty UM Unit Price Price UM Amount(Net)
2
ACP3030-3
ACP 30X30X3 A/C COND PAD
(15)
00000 1.00 1.00 each 41.56 each 41.56
3
BU FRN40
BU FRN40 250V FUSETRON
10
00000 2.00 2.00 each 8.33 each 16.66
4
LS7850
LS 3/8X7/8X1/2INS.
50' LINESET-5
00000 1.00 1.00 each 366.31 each 366.31
7
60 AMP FUSED
60 AMP FUSED DISCONNECT
83617/83317
00000 1.00 1.00 each 12.95 each 12.95
8
3/4 WHIP
3/4 #8 6' WHIP - METAL
FITTINGS 84138 -12
00000 1.00 1.00 each 31.71 each 31.71
9
YP9C100C20MP13C
JCI 97.7% MOD VAR SPD
21"
00000 1.00 1.00 each 3,529.82 each 3,529.82
10
FR-21
BOX 21" FURNACE BOX
ASSEMBLED W/FILTER
00000 1.00 1.00 each 96.92 each 96.92
12
YXV48B21S
JCI 4 TON 20 SEER COND
UNIT R410A 230V 1PH
00000 1.00 1.00 each 5,474.74 each 5,474.74
13
CM49CE3A1
JCI MULTI EEV VAVLE
COIL
00000 1.00 1.00 each 1,375.58 each 1,375.58
14
S1-THXU430W
HX3 TOUCH SCREEN THERMO-
STAT
00000 1.00 1.00 each 609.82 each 609.82
DocuSign Envelope ID: BF0A873D-1EAB-4518-8940-1F51D70084A3
2
10 Lines Total Total Order Quantity 11.00 Subtotal 11,556.07
Taxes 0.00
Total 11,556.07
DocuSign Envelope ID: BF0A873D-1EAB-4518-8940-1F51D70084A3