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HomeMy WebLinkAboutCORRESPONDENCE - RFP - 9635 CUSTODIAL SERVICES - A.R.C. - MULTIPLE PACKAGES 2-3, 5, 9-12Official Purchasing Document Last updated 1/19/2022 AMENDMENT #2 AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND A.R.C., INCORPORATED This Second Amendment (Amendment #2) is entered into by and between the CITY OF FORT COLLINS (the “City”) and A.R.C. INCORPORATED (the “Service Provider”). WHEREAS, the Service Provider and the City entered into an Agreement effective January 21, 2023 (the “Agreement”); and WHEREAS, the Service Provider and the City agree to renew the Agreement for the period January 1, 2024 through December 31, 2024; and WHEREAS, Service Provider and the City desire to amend the Agreement to remove and replace Exhibit B- Compensation Schedule to increase the Service Rates by 4% beginning January 1, 2024. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises herein contained, the parties agree as follows: 1. Exhibit B - Compensation Schedule, is hereby removed and replaced in its' entirety with the Exhibit B - Compensation Schedule attached. Except as expressly amended by this Amendment #2, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event of a conflict between the terms of the Agreement and this Amendment #2, this Amendment #2 shall prevail. IN WITNESS WHEREOF, the parties have executed this Second Amendment the day and year shown. CITY OF FORT COLLINS: By: Gerry Paul Purchasing Director DATE: A.R.C. INCOPORATED: By: Printed: Title: Date: DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E President Jeremy Lowdermilk 12/12/2023 12/12/2023 Official Purchasing Document Last updated 1/19/2022 DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E Package #3 – Wellness & Civic Center Block Building / Location Map Weekly Cleaning Freq. Cleaning Time Cleanable Area (SQ FT) Monthly Services Pricing per Building Total Yearly Pricing per Building 117 N. Mason B 2x 5 pm - 5 am 10,966 Restorative Justice - 112 Howes B 2x 5 pm - 5 am 1,305 200 Mountain Ave (Suites A & B) B M, W, F 7pm – 7am 3,782 256 Mountain Ave – City Safe B 1x 7pm – 7am 1,488 214 N. Howes City Care/Wellness B M-F 7pm – 7am 4,821 Total SQ FT 22,362 Total - Package #3 DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E Package #9 Parks Package #5 - Libraries Building / Location Map Weekly Cleaning Freq. Cleaning Time Cleanable Area (SQ FT) Monthly Services Pricing per Building Total Yearly Pricing per Building Council Tree Library – 2733 Council Tree A 7 days 10 pm - 10 am 15,363 Old Town Library (OTL) – 201 Peterson St B 7 days 10 pm - 10 am 37,384 Library Admin – 301 E. Olive B 5 7 pm - 8 am 3,794 Mid-Town Library Admin – 2401 Research Blvd #101 A 2 7 pm - 8 am 4,394 Total SQ FT 60,935 Total - Package #5 Building / Location Map Weekly Cleaning Freq Cleaning Time Cleanable Area (SQ FT) Monthly Services Pricing per Building Total Yearly Pricing per Building Fossil Creek Main. Shop – 5833 S. Lemay Ave. A M,W,F 5 pm - 5 am 2,261 Grandview Office – 1900 W. Mountain Ave. A 1 5 pm - 5 am 524 Grandview Shop – 1901 W. Mountain Ave. A M,W,F 5 pm - 5 am 312 Park Shop Main – 413 S. Brian Ave. A M-F 5 pm - 5 am 5,479 Roselawn Office – 2718 E. Mulberry Ave. A 1 5 pm - 5 am 828 Spring Canyon Maint.Shop – 3156 S. Overland Trail A M,W,F 5 pm - 5 am 1,562 Downtown Shop – 220 N. Howes B M-F 5 pm - 5 am 545 East Park District Maintenance Facility A M,W,F 5 pm - 5 am 2,724 Total SQ FT 14,235 Total - Package #9 DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E *Details of the eight (8) buildings are outlined in the Attachment B – Facility Statistics and Specifications. Package #12 – Utilities (Mulberry and Drake) Building / Location Map Weekly Cleaning Freq. Cleaning Time Cleanable Area (SQ FT) Monthly Services Pricing per Building Total Yearly Pricing per Building Mulberry Water Rec – 930 E. Mulberry Ave. A 1 5 pm - 5 am 775 Drake Water Rec – 3036 Environmental Dr. A M-F 6 am - 11 am 8,757 Drake Water Rec Engineering – 3036 Environmental Dr. A 2 6 am - 11 am 1,250 Drake Water Pollution Lab - 3036 Environmental Dr A 2 6 am - 11 am 5,565 Total SQ FT 16,347 Total - Package #12 Package #10 - Water Treatment Facility Building / Location Map Weekly Cleaning Freq. Cleaning Time Cleanable Area (SQ FT) Monthly Services Pricing per Building Total Yearly Pricing per Building Laporte Water Treatment – 4316 Laporte Ave. A M-F 1PM-5PM 12,400 Laporte Water Quality Lab – 4316 Laporte Ave. A Friday 11AM-5PM 1,095 Total SQ FT 13,495 Total - Package #10 Package #11 - Utilities Service Center Building / Location Map Weekly Cleaning Freq. Cleaning Time Cleanable Area (SQ FT) Monthly Services Pricing per Building Total Yearly Pricing per Building Utilities Service Center – 700 Wood St. (8 Buildings) A M-F 5 pm – 2 pm 62,242 Total SQ FT 62,242 Total - Package #11 DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 2/27/2023 (970) 635-9400 (970) 635-9401 21415 A.R.C., Incorporated 1821 East Mulberry Street Fort Collins, CO 80524 41190 A 1,000,000 X 5D83101 2/1/2023 2/1/2024 500,000 10,000 1,000,000 2,000,000 2,000,000 1,000,000A X 5E83101 2/1/2023 2/1/2024 2,000,000A 5J83101 2/1/2023 2/1/2024 2,000,000 0 B 4120133 2/1/2023 2/1/2024 1,000,000 Y 1,000,000 1,000,000 If required by written contract, the City of Fort Collins & Poudre Fire Authority are included as Additional Insured for ongoing operations under General Liability and Automobile Liability. City of Fort Collins & Poudre Fire Authority P.O. Box 580 Fort Collins, CO 80522 ARCINCO-01 BTURNER PFS Insurance Group 4848 Thompson Parkway Suite 200 Johnstown, CO 80534 PFS Insurance info@mypfsinsurance.com Employers Mutual Casualty Company Pinnacol Assurance Co X X X X X X X X X X DocuSign Envelope ID: EBEE08F2-2171-4386-B82E-CB02C3E1455E