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HomeMy WebLinkAboutBID - 9925 Turf Fertilizer for Parks 2024BID 9925 Turf Fertilizer for Parks 2024 Page 1 of 10 INVITATION TO BID 9925 TURF FERTILIZER FOR PARKS 2024 BID OPENING: 3:00 PM MT (our clock), March 1, 2024 The City of Fort Collins is requesting bids from qualified Vendors to provide turf fertilizer for the City’s parks for 2024. The City is also interested in associated services that Vendors may offer. As part of the City’s commitment to Sustainable Purchasing, electronic bid submission is preferred. Bids shall be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city -of -fort-collins. Please note: submitting bids through RMEPS may need additional time for completion. Bids not submitted by the designated Opening Date and Time will not be accepted by the system. The City encourages all disadvantaged business enterprises to submit bid in response to all invitations to bid. No individual or business will be discriminated against on the grounds of race, color, sex, or national origin. It is the City’s policy to create a level playing field on which DBEs can compete fairly and to ensure nondiscrimination in the award and administration of all contracts. Public Bid Opening: Bid opening will be conducted shortly after 3:00 PM MT on March 1, 2024. Bid openings will be conducted by videoconference on Microsoft Teams. At said place and time, and promptly thereafter, all Bids that have been duly received will publicly opened and read aloud. To access the Bid opening, please follow the link: Click here to join the meeting Meeting ID: 215 198 105 770 Passcode: tnCy4j Alternatively, the bid opening can be accessed via phone. This option will only allow you to hear the audio presentation. Call-in number: 1 970-628-0892 Conference ID: 976 447 957# Any questions should be submitted in writing via email to Beth Diven, Buyer II at bdiven@fcgov.com, no later than 3:00 PM MT (our clock) on February 22, 2024. Please format your e-mail to include: Bid 9925 Turf Fertilizer for Parks 2024 in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E -Purchasing System webpage. Rocky Mountain E-Purchasing System hosted by BidNet: A copy of the Bid may be obtained at http://www.bidnetdirect.com/colorado/city -of -fort-collins. This BID has been posted utilizing the following Commodity Code(s): 335-00 Fertilizers and Soil Conditioners 335-30 Blended or Dry Mix Fertilizer, Commercial 335-41 Formulations and Components (Fertilizer) Not Otherwise Listed Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 fcgov.com/purchasing BID 9925 Turf Fertilizer for Parks 2024 Page 2 of 10 967-40 Fertilizer and Soil Conditioner Products Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract enter ed into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality. The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding. The City requires its Vendor to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Vendor and their subcontractors/subconsultants at every tier. Colorado Open Records Act: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any bid submitted hereunder is subject to public disclosure by the City pursuant to CORA and City ordinances. All submitted bids, Bid Forms, and the awarded contract will be considered public records subject to disclosure under CORA. By responding to this Bid, Contractor hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. Special Instructions: All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of ninety (90) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the Vendor. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No bid will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Vendors must be properly licensed and secure necessary permits wherever applicable. BID 9925 Turf Fertilizer for Parks 2024 Page 3 of 10 The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales Prohibited/ Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight T erms: Unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Collusive or Sham Bids: Any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms. Vendor Registration: The City requires a new Vendor receiving awards from the City to submit IRS form W-9 and requires all Vendors to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please do not submit these documents with your proposal, however, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole disc retion. Bid results are posted online at http://www.bidnetdirect.com/colorado/city -of -fort-collins. Gerry Paul Purchasing Director BID 9925 Turf Fertilizer for Parks 2024 Page 4 of 10 CITY OF FORT COLLINS GENERAL INFORMATION The City of Fort Collins is requesting bids from Vendors to provide turf fertilizer for the City’s parks for 2024. The City is also interested in associated services that Vendors may offer. The City annually procures a variety of turf fertilizers and assorted chemicals to aid in the maintenance of the City’s parks. A list of products requested for 2024 is set forth in the Bid Schedule. Schedule The following represents the City’s target schedule for the bid. The City reserves the right to amend the target schedule at any time. • Question deadline: 3:00 PM MT on February 22, 2024 • Bid Opening Date: 3:00 MT (our clock) on March 1, 2024 • Award & Purchase Order Issued: Week of March 4, 2024 • Product Delivery: Week of March 11, 2024 Method of Award The City reserves the right to split the bid award in whatever percentages are most advantageous to the City. Award(s) from this bid will be based primarily on lowest bid price, with consideration given to the associated services included in the price. Future orders may be authorized, at the option of the City, from this bid for a period of up to five years after bid closing date. Satisfactory pricing and delivery are required for future orders based on this bid. Agreement The awarded Vendor will receive a Purchase Order from the City authorizing Work under this Agreement. Vendor should not begin any Work prior to receipt of the Purchase Order. Invoices & Payments Invoices should be emailed following product delivery to invoices@fcgov.com with a copy to the Project Manager, Peter Robertson Jr. at probertson@fcgov.com . The cost of the item(s) delivered shall be paid to the Vendor following the submittal of a correct invoice. Vendor should include Purchase Order Number and a detailed description of item(s) on each invoice submitted. The City pays invoices on Net 30 terms. Fees, Licenses, Permits The successful Vendor shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law. Laws and Regulations All Work and/or materials must meet current standards in force by recognized technical and professional societies, trade and materials supply associations, institutes and organizations, BID 9925 Turf Fertilizer for Parks 2024 Page 5 of 10 bureaus and testing laboratories. The Vendor agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances to include American Disabilities Act (ADA). The Vendor further agrees to comply fully with the Occupational Safety and Health Act, all regulations issued there under, and all state laws and regulations enacted and adopted pursuant thereto. Delivery Delivery of the items shall be to multiple locations as follows: Bagged products shall be delivered to: City of Fort Collins Park Shop 413 S. Bryan Ave, Fort Collins, Co 80521 Fertilizer totes will be delivered to 4 different sites as follows: • 16 totes will be delivered to 413 S. Bryan Ave, Fort Collins, CO 80521 • 16 totes will be delivered to 3156 S. Overland Tr ail, Fort Collins, CO 80526 • 12 totes will be delivered to 5833 S. Lemay Ave, Fort Collins, CO 80525 • 8 totes will be delivered to 2982 Environmental Dr, Fort Collins, CO 80525 Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing submitted on the Bid Schedule, and not entered as separate pricing. Any surcharges or additional costs shall be noted & included in proposed pricing. All products must be delivered the week of March 11, 2024. The City has scheduled fertilizer spreading to be completed by FerTech Industries the week of March 18, 2024. BID 9925 Turf Fertilizer for Parks 2024 Page 6 of 10 CITY OF FORT COLLINS BID SUBMITTAL INSTRUCTIONS The following items must be provided in the bid submittal package: 1) Completed Bid Submittal Form , consisting of four (4) pages, including: • Bid Schedule • Associated Services list with descriptions • List of Subcontractors to be used on project (if applicable) • Acknowledgement • Additional doc uments may be submitted in Word or PDF Failure to submit any of the above may result in your bid being considered non-responsive. 9925 Turf Fertilizer for Parks 2024 BID SUBMITTAL FORM BID 9925 Turf Fertilizer for Parks 2024 Page 7 of 10 VENDOR NAME: SUBMITTAL DATE: A. BID SCHEDULE Please note that this Bid Schedule has also been uploaded as a separate Microsoft Excel file titled "9925 Bid Schedule.xlsx” for your convenience. Grand Total In Words: The City reserves the right, at its sole discretion, to accept or reject any product(s) which Vendor proposes as an “equivalent” substitution for the TriCure Granular. ITEM PRODUCT NAME (HIGHLIGHTED CELLS ONLY) UNIT OF MEASURE APPROX. QUANTITY UNIT PRICE TOTAL PRICE GRANULAR PRODUCTS TriCure Granular (or equivalent) (50 lb bags)LBS 1,000 -$ 43-0-0 180 day release (1000 lb totes)LBS 52,000 -$ 43-0-0 180 day release (50lb bags)LBS 10,000 -$ -$ GRAND TOTAL - ALL PRODUCTS 9925 Turf Fertilizer for Parks 2024 BID SUBMITTAL FORM BID 9925 Turf Fertilizer for Parks 2024 Page 8 of 10 B. ASSOCIATED SERVICES Please describe any associated services that your firm offers along with a description of any additional costs associated with them. If not applicable, please note “N/A”. 9925 Turf Fertilizer for Parks 2024 BID SUBMITTAL FORM BID 9925 Turf Fertilizer for Parks 2024 Page 9 of 10 C. SCHEDULE OF SUBCONTRACTORS Please list all subcontractors and their corresponding Work items in the space below. If not applicable, please note “N/A”. ITEM SUBCONTRACTOR BID 9925 Turf Fertilizer for Parks 2024 Page 10 of 10 D. ACKNOWLEDGEMENT Vendor hereby acknowledges receipt of the City of Fort Collins Bid and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in 9925 Turf Fertilizer for Parks 2024 except as otherwise noted. Additionally, Vendor hereby makes the following representations to City: a. All of the statements and representations made in this proposal are true to the best of the Vendor’s knowledge and belief. b. Vendor commits that it is able to meet the terms provided in this proposal. c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof. d. Vendor further agrees that the method of award is acceptable. e. Vendor also agrees to complete the proposed Notice of Award (NOA) with the City of Fort Collins within 10 days of notice of award. If NOA is not completed and signed within 10 days, City reserves the right to cancel and award to the next highest rated firm. f. Vendor acknowledges receipt of addenda. g. Vendor acknowledges no conflict of interest. h. Vendor acknowledges that the City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any bid submitted hereunder is subject to public disclosure by the City pursuant to CORA and City ordinances. All submitted bids, Bid Forms, and the awarded contract will be considered public records subject to disclosure under CORA. By responding to this Bid, Vendor hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. Legal Firm Name: Physical Address: Remit to Address: Phone: Name of Authorized Agent of Firm: Signature of Authorized Agent: Primary Contact for Project: Title: Email Address: Phone: Cell Phone: NOTE: ALL BID SUBMITTAL FORM PAGES MUST BE COMPLETED, SIGNED WHERE REQUIRED & RETURNED WITH YOUR BID PROPOSAL PACKAGE.