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Home My WebLink AboutAddendum 1 - RFP - 9937 2024-2025 Phase 3 Alley Enhancement ProgramAddendum # 1 RFP 9937 Phase 3 Alley Enhancement Program ADDENDUM NO. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP 9937: Phase 3 Alley Enhancement Program OPENING DATE: 3:00 PM (Our Clock) February 14, 2024 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Prebid Attendance and Presentation Exhibit 2 - Questions and Answers Please contact Dennis Ralph, Senior Buyer, at 970-221-6281 or dralph@fcgov.com with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing 1 Addendum # 1 RFP 9937 Phase 3 Alley Enhancement Program EXHIBIT 1 Prebid Attendance and Presentation 2 Name Firm SIGN IN SHEET 2024 DDA Alley Program -Pre-Proposal Meeting February 1, 2024 Address 1 0 ', S c.:o \ \ e,� e.. 0.. '1 e.. d-"() 7 (... f O C.. ll. \. N. Phone Email <01�-,z...��-- "t Is� v\c.£�V-�"' Exhibit 1 3 2024 Alley Renovations E.Myrtle St. to E. Mulberry St. & Chestnut St. to Jefferson St. RFP 9937 February 1, 2024 Exhibitp1 4 Project Purpose & Introduction •Mandatory Pre-Proposal Meeting •Sign in Sheet •The DDA’s goal is to renovate and enhance the alleys to represent the current and future use trends with a keen eye towards the operational and maintenance characteristics. The intent is to accomplish this overarching goal within the DDA’s mission while maintaining the project’s goals. “The DDA’s mission is to build public and private investment partnerships that foster economic, cultural and social growth in the Fort Collins central business district.” Exhibitp1 5 2024 Alley Program E.Mulberry Street to E. Myrtle Street Chestnut Street to Jefferson Street Exhibitp1 6 Scope of Services •Schematic Design •Alley Design Standards •Design Development •Utility Improvement Coordination •Construction Documents •Construction Administration •By Change Order •Construction Delivery •CM/GC Contract Model •Contractor Procured at ~60% Design •Civil and Structural Engineering by Ditesco •Stakeholder Outreach by DDA •Partial Meeting Attendance Necessary; Reference RFP Exhibitp1 7 Design Considerations •Design With Maintenance in Mind •Importance of Business and Property Owner Coordination •Phasing •Parking Offsets •Property Boundary Delineation •Façade Easements •Trash & Recycling Consolidation •Unique Character •For Each Alley •Relevant Context •Maximizing Opportunities •Gateway Elements; Placemaking •Utility Coordination •Risk Mitigation Exhibitp1 8 Schedule Exhibitp1 9 Submittal Requirements •Proposal Length •Maximum 10 pages •Qualifications •Resumes, Recommendations, Relevant Experience •Project Approach •Fee Spreadsheet •Hourly Breakdown per Person •Breakdown per Phase, per Alley •Not to Exceed Exhibitp1 10 Interview •Interview Duration – 1 Hour •Minimum 30-minute Q & A with Selection Committee •Presentation to Elaborate on the Following: •Firm Background & Relevant Experience •Proposed Project Team •Project Approach •Collaboration Exhibitp1 11 Submittal Schedule •Last Day for Questions •February 8, 2024; 5 pm •Proposals Due •February 14, 2024; 3 pm •Shortlist •February 20, 2024 •Interviews •Week of February 26th •Staff Recommendation to DDA Board •March 14, 2024 Exhibitp1 12 Questions Exhibitp1 13 Addendum # 1 RFP 9937 Phase 3 Alley Enhancement Program EXHIBIT 2 QUESTIONS AND ANSWERS 1.Would the DDA consider hiring the surveyor directly? a.No. Surveying needs to be provided by the Urban Designer and included within the fee. 2.The RFP requests a spreadsheet of design costs per alley. Should we assume that each of the required meetings in the RFP would generally be held to present both alleys together (i.e. Disability Advisory Board, comment resolution meetings)? a.In meetings with City Boards and/or Commissions, both alleys would be presented together at the same meeting. 3.Do you anticipate a single Construction Document set that will include both alleys together? a.A separate plan set per alley will be required at all three phases of design. 4.Since the SUE survey will be completed by the Construction Manager, we would expect this would also include utility potholing. Are any additional potholing needs anticipated to be provided by the design team’s surveyor? a.There are not any additional potholing needs anticipated by the design team’s surveyor. 5.The 2008 Alley Master Plan report envisions exploring opportunities for shared cooperative parking zones on private properties. Should the topographic survey be limited to the areas within and immediately adjacent to the alley property only? Or should we provide topographic survey including the backyards and to the rear of the buildings on the adjacent individual lots? a.For the topographic survey, please assume extending a maximum of 10-feet beyond the alley ROW. 6.Will ‘front end’ technical specifications (Divisions 0 and 1) be prepared by the CM? a.Yes, the Division 00 and Division 01 technical specifications will be drafted by the CM. 7.The RFP states “The DDA will procure a separate sub-consultant for the civil and structural engineering services.” During the pre-proposal meeting it was mentioned that this had already been decided. Can you let us know what the procurement method was for the civil and structural engineering? a.The DDA Board directed and approved an addition to the CM/QA contract to add civil and structural engineering at the time of contract approval. This RFP was issued in November 2023. 8.Based on the required content requested in the RFP, we assume the page count limit is 10 sheets front and back, totaling 20 pages. Please confirm that the page count limit is 20 pages excluding front and back covers. a.The proposal is 10 sheets, totaling 20 pages, excluding front and back covers. 14 Addendum # 1 RFP 9937 Phase 3 Alley Enhancement Program 9.To align with City goals, is there a desire for any of the materials/content to be translated or have translating consulting services provided? a.These services will not be necessary. 10. The proposal is limited to 10 pages, excluding covers and dividers. Can you define “dividers”? Does the table of content count towards the page count? Is it anticipated that stamped architecture drawings will be required? a.Dividers are sheets of paper that may separate sections within your proposal. These sheets should not have any content on them. The table of contents does not count toward the page count. Yes, stamped architectural drawings will be required. 11.How much of the concepts presented in the Alley Masterplan are intact or are still desired? Should we assume new concept design or should we use this as a basis of design? a.Alley masterplan concepts are only to be used as an inspirational guide. Designers should expect to come up with new, unique themes/concepts for each alley in combination with the DDA’s Downtown Alley Enhancement Standards included with the RFP. 12. Is there a desire to have a Historic Consultant on board? a.A historic consultant will not be necessary. EXHIBIT 2 QUESTIONS AND ANSWERS 15